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HomeMy WebLinkAboutOrdinance 16803-01-2006Ordinance Na. ~ 5803-1-2006 AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED) FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE; MAKING TH15 ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition tq those amounts allocated to the various City departments for Fiscal Year 2005-2006 in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $1,816,524 and decreasing the unreserved, undesignated fund balance by the same amount; in the Crime Control and Prevention District Fund in the amount of $5,057,342 and decreasing the unreserved, designated fund balance by the same amount; in the Water and Sewer Fund in the amount of $1,276,096 and decreasing the unreserved, undesignated retained earnings by the same amount; in the Engineering Fund in the amount of $96,010 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Equipment Services Fund by $310,375 and decreasing the unreserved, undesignated retained earnings by the same amount, in the Information Systems Fund in the amount of $26,000 and decreasing the unreserved, undesignated retained earnings by the same amount; and in the Workers Compensation Insurance Fund by $35,000 and decreasing the unreserved, undesignated fund balance by the same amount, for encumbrance rollovers and designated expenditures. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion ar judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 16582 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4 This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: ~, , ssistant City Attorney ADOPTED AND EFFECTIVE: January 31, 2006 City ~f F®rt lei®rth, Texas Mai®r and ®~nc~l ®n7n~un~at~n C®UNCIL ACTT©N. Approved on 71371ZQtlifi _ Urdir~ance No. 768Q3~7 W2006 DATE: Tuesday, January 31, 2006 LOG NAME. 03ROLLOVER REFERENCE NO.; G-7507? SUBJECT. Adopt Supplemental Appropriation Ordinance far Fiscal Year 2005-2006 for Rollover Encumbrances and Designated Expenditures RECOMMENDATION: it is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the fallowing funds: 1. General Fund by $1,816,524 and decreasing the unreserved, undesignated fund balance by the same amount; 2. Crime Control and Prevention District Fund by $x,057,342 and decreasing the unreserved, designated fund balance by the same amount; 3. Water and Waste Water Fund by $1,276,096 and decreasing the unreserved, undesignated retained earnings by the same amount; 4. Engineering Fund by $96,010 and decreasing the unreserved, undesignated retained earnings by the same amount; x. Equipment Services Fund by $310,375 and decreasing the unreserved, undesignated retained earnings by the same amount; 6. information Systems Fund by $726,000 and decreasing the unreserved, undesignated retained earnings by the same amount; and 7. Workers Compensation Insurance Fund by $3x,000 and decreasing the unreserved, undesignated fund balance by the same amount. DISCUSSION: The attached supplemental appropriation ordinance increases the FY200x-2006 budget for two categories of expenditures -encumbrance rollovers and designations. City staff has reviewed the items in each category and recommends their approval. A list by fund, department and amount follows: ENCUMBRANCE ROLLOVERS Encumbrances are used to reserve a portion of a department's budget for a specific purchase, mast often identified by a contract or purchase order. As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure (expense}. Logananne: 03ROLLDVER Page X a£6 GENERAL FUN© (GG01) ©e a~ rtrnent Projectlltem Amount Code Compliance Computer HardwarelSoftware $250,000.00 Economic and Community pevelopment Ll]C Positions $91,629.00 Consultant Services $2,750.00 Fire SCBA Face Pieces $20,000.00 1S0 Equipment $100,000.00 Human Resources Physical Ability Testing $65,OD0.00 beferred Compensation Plan Study $11,0OO.OD Technology Needs Assessment $150,000.00 Essential Skills and Leadership bevelopment Programs $25,500.00 Vital Skills for Managers Program $31,000.00 Non-Departmental FY2004 External Audit contracting $71,000.00 Parks and Community Services Replacement Vehicle (Sulky Brush Truck) $69,572.00 Replacement Vehicle (Forestry Chipper Truck) $30,302.00 Alleyway Maintenenaee Funds $50,000.00 Planning Streetscape Project (9th Street) $17,ODO.OD Transportation and Public Works Replacement Vehicles (1 Dump Truck and 7 Service Trunks) $352,040.00 Alley Clean-up Program $211,000.00 Replace Air Handler Unit $31,257.D0 Zoo Year End Contract Payment $26,474.00 TOTAL GENERAL FUND $1,625,524.00 CRIME CONTROL AND PREVENTION DISTRICT - CCP© (GR79) Department Pron.~ectlltem Amount Police Surveillance and Raid Equipment $44,025.00 Canine (4) and Related Expenses $29,D13.D0 Facilities Security Systems $191,056.00 Surveillance Games System for Intel $43,296.00 Logxame: 03ROLLOVER Page 2 of 6 Mobile Stare Front Replacements (4) Commercial Demolition After School Program Recruit Officer Training LIDARS (Laser Radars) Unmarked Vehicles (11) Data Management Consultant Fees Retards Management Systems Options MDCICAD Project Implementation Crime Lab Building Assessment Fire Arms Equipment Chemistry Equipment Communication Towers Mobile Command Post (1) Sky Watch Equipment TOTAL CCPD FUND $480, 000.00 $955,s03.0o $27,778.00 $f 48, 515.00 $100,000.00 $189,575.00 $7,524.00 $135,908.00 $1,225,844.00 $60, 000.00 $27,409.00 $210,700.00 $3oo,ooa.0o $313, 099.00 $67, 800.00 $5,057,342.04 WATER AND SEWER FUND (PE45) C}epartrnent Wate r Projectlitem Amount Waste Water Boiler Replacement Replace 24 New Service Truck (1) Replace Dump Bady Replace Service Truck (wlBackhoe and Crane} Replace CompactarlTandem Roller Consultant Services (Water and Waste Water Study) Software Maintenance & Support IT System Loading Test Air Conditioner lT System Monitoring Upgrade 1T Network Equipment IT System (Performance Administration Tools} ATC Freightliner (Cab and Chassis) Engineering Agreement (Permit Renewal Application) Electric Motor Controllers (7} Air Quality Permitting & Operating Compliance Services Replace 5-yd Dump Truck Replace Truck (w/10 Ton Crane} Replace Truck (Combination JIC) 5,000 Gallon Chlorine Tank Large Diameter Pipe Cleaning Contract Software Maintenance & Support $23, 000.00 $61,388.00 $28,489.00 $13,858.00 $107,954.00 $42, 715.00 $24,900.00 $22,284.ao $10,07fl.00 $10,750.00 $5, 044.00 $6, 381.00 $12,046.00 $77,457.00 $64, 943.00 $40, 005.00 $21,532.00 $30,105.00 $114,855.00 $211,725.00 $80, 000.00 $200, 000.00 $22,284.00 Logname: 03ROLLOVER Wage 3 a£ b 1T System Lnad Testing Air Conditioner (1T Server Room) IT System Monitoring Network Equipment (Satelite Cashier Offices} iT Systems Administration Tools TOTAL WATER AND WASTE WATER FUND ENG[NEERING FUND (PI19} Qepartment Engineering TOTAL ENGINEERING FUND EQUIPMENT SERVICES FUND (P161) Department Equipment Services TOTAL EQUIPMENT SERVICES FUND INFORMATION SYSTEMS FUND {P168) Department IT Solutions TOTAL INFORMATION SYSTEMS FUND WORKERS COMPENSATION FUND (FE73) D..... e~arEment Human Resources TOTAL WORKl~RS COMPENSATION FUND Pro[ectlftem Service Trucks (3} Proi ectliterrt Sprinter Vans {3} Fleet Management IT System $1 o,D7D.oD $10,750.DD $5,o44.DD $6, 381. DD $12,D46.DD $1,276,D96.Dd Amount $96,01 D.dD $96,D10.dd Amouett $11 d,375.dD $2QD,dDD.DO $310,375.dd Projectllte~-t Amount Replace Trunked Radio System Management Units $2DD,DDD.dO Upgrade Call Center Technology $173,DDD.dD eGov Project Continuation $233,dOd.dd Genesys 6.1 Conversion {Software) $12d,ddD.DD Pro. jectlltem Med Alert -Service Payments $726,ooa.oo Amount $3~,DDO.dD $35,DDd.OD Logname: 03R4LL4VER page ~ of ~ II. DESIGNATIONS At the end of FY2004-2005, various City departments requested that unexpended appropriations and a limited number of funding priorities from FY20042005 be approved fiar appropriation in the FY2005-2008 budget as designations. The City Manager's Office and the Budget Office reviewed each of these items individually. The following is a summary of the resulting recommended designations: GENERAL FUND (GG01) Dent Proiectllterrt Amount Non-Departmental Contracted Services (Walter Fisher _ $65,000.00 Personal Services Contract) Contracted Services (Lawrence Collins - $125,000.00 Personal Services Contract) TOTAL NON- $19D,DDO.DD DEPARTMENTAL The fallowing is a summary {by fund) of the supplemental appropriations required to accomplish all of the above: Fund Roliovees General Fund $1,628,524.DD CCPb l=and $5,057,342.00 Water and Sewer Fund $1,276,096.00 Engineering Fund $98,01D.DD Equipment Services Fund $310,375.00 Information Systems Fund $726,00400 Workers Compensation fund $35,ODD.OD Desi n_g ations, $190,000.00 $D.DD $D.DO $0.00 $0.00 $O.OD $O.DD Total $1,816,524.00 $5, D 57, 342.00 $1,276,096.OD $96,010.00 $310,375.DD $726, OOO.OD $35,DDD.DD TOTAL $9,127,347.00 $19D,OOD.OD $9,317,347.D0 Logz~axn:e: 03ROLLOVER Page S of 6 FISCAI. CNFORMATIONlCERTIFICATION. The Finance Director certifies that upon adoption of the attached appropriation ordinance, the preliminary, unaudited fund balances will be as follows: The unreserved, undesignated fund balance of the Genera[ Fund will be $41,826,651; The unreserved, undesignated fund balance of the Crime Cantral and Prevention District Fund will be $16,148,064; The cash balance of the Water and Waste Water Fund will be $25,284,529; The cash balance of the lvngineering fund will be $1,887,711; The cash balance of the Equipment Services fund will be {$1,751,907}; The cash balance of the Information Systems fund will be ($1,018,229}; and The unreserved, designated fund balance of the Workers Compensation Insurance Fund will be $3,834,165. T© FundlAccountlCerrte~s FROM FundlAccountlCenters Submitted iFor City Manager's Office b~ Richard Zavala (Acting) {6222) Originating Department Dead. Bridgette Garrett (8518) Additional Information Contact: LaVerna Mitchell {5810) Lognarne: 03ROLLOVER Page 6 of 6