HomeMy WebLinkAbout(0015) 19-0209 Recommendation Letter.pdfMemo
Date: August 9, 2019
To: Cynthia Garcia, Assistant Finance Director
From: Don Walker
Property Management Department
Re: TPW Milling Machine
2019 Tax Note Fund
Property Management Department requests that the Purchasing Division issue a purchase order to Kirby Smith for
the purchase of one (1) Trailking Trailer and one (1) Wirtgen Milling Machine. These units are
being purchased from the vendor as a result of bid 19-0209. These units will be additions to the fleet. These will be
used in the preparation of resurfacing the City streets. Kirby Smith is the only bid that met or exceeded all
specifications.
TCO is estimated at $82,325 for the trailer only. No data is available for the milling machine as this is the first unit the
City has purchased. Department staff reviewed the proposed pricing and certified that the price offered is fair and
reasonable based on the bids received. Previous units with this configuration have not been purchased
The total cost of the two (2) units as specified in the attached documentation is $688,500.00. (TPW SW 3016 3017 ).
The contact for Kirby Smith is James McDonnell at 214-986-5857 (JMcDonnell@Kirby-smith.com).
The recommended unit quantity is consistent with the original purchase request, however; additional funds to
accomplish this purchase in the 2019 Tax Note Fund will be required, but can be absorbed through future purchase.
One item on this package did not receive any bids. MBE website was checked and no MBE's were found.
The equipment meets the established requirements and should operate satisfactorily over its service life of ten (10)
years. Warranty information, Manufacturer's Statement of Origin (if applicable) and Original Sales Invoice will
accompany the equipment upon receipt to the City.
Please contact Don Walker at (817) 392-5105 if any assistance or further information is needed.
Don Walker
DW 08-19
DW