HomeMy WebLinkAbout(0002) IR 20-10457 - Janitorial Contract.American Facility Services M&C 20-0482INFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 20-10457
PRTEA To the Mayor and Members of the City Council August 11, 2020
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rrA SUBJECT: M&C 20-0482 AUTHORIZE A CONTRACT WITH AMERICAN
' FACILITY SERVICES FOR JANITORIAL SERVICES FOR AN
ESTIMATED ANNUAL AMOUNT UP TO $5,000,000 FOR THE
CITY OF FORT WORTH WITH FOUR ANNUAL RENEWAL OPTIONS
On August 4, 2020, M&C 20-0482 was placed on the City Council agenda for consideration. The
M&C sought City Council approval of a purchase agreement with American Facility Services for
City-wide janitorial services. In February, staff issued an Invitation to Bid (ITB) and received
seven bids. All of the bids were responsive and complete and the bids were publically opened
and read aloud. In order to determine best value for the City, each bid was evaluated based on
pre -established factors that were included in the ITB: The factors were as follows:
Performance, references, and bidder's performance with the City - 25 points
Experience and company longevity - 15 points
Business diversity - 20 points
Price - 40 points
The evaluation committee was comprised of representatives from the Property Management,
Water, and Library Departments. Based on the evaluation factors included in the ITB, the
evaluation committee determined that American Facility Services had scored the highest and
would provide the best value to the City. Their hourly rate of $10.74 was also the lowest among
all of the bidders. In addition, American Facility Services committed to 25% M/WBE participation,
exceeding the City's goal of 5%.
Below is a summary of the hourly rates submitted by each bidder:
Company
Total # of Hours based
Upon Bid Locations
Bid Amount
Cost Per Hour
American Facilities Services
110,175
$
1,183,279.50
$
10.74
CTJ Maintenance Inc
110,175
$
1,261,503.75
$
11.45
Oriental Building Services
110,175
$
1,439,987.25
$
13.07
Service Master
110,175
$
1,532,534.25
$
13.91
Unicare Building Maintenance Inc
110,175
$
2,050,356.85
$
18.61
Members Building Maintenance
110,175
$
2,067,984.75
$
18.77
Regent Services
110,175
$
2,375,373.00
$
21.56
*Rate amount based upon the estimated total work hours in Bid Attachment 1.
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 20-10457
PRTEA To the Mayor and Members of the City Council August 11, 2020
e� d5
�r Page 2 of 2
w
rrA SUBJECT: M&C 20-0482 AUTHORIZE A CONTRACT WITH AMERICAN
' FACILITY SERVICES FOR JANITORIAL SERVICES FOR AN
ESTIMATED ANNUAL AMOUNT UP TO $5,000,000 FOR THE
CITY OF FORT WORTH WITH FOUR ANNUAL RENEWAL OPTIONS
Below is a summary of the additional costs to strip and wax a floors submitted by each bidder:
Company
Total Square footage
Strip and Wax
Bid Amount
Cost Per
Square Foot
American Facilities Services
151,000
$
30,200.00
$
0.20
CTJ Maintenance Inc
151,000
$
37,750.00
$
0.25
Oriental Building Services
151,000
$
37,750.00
$
0.25
Service Master
151,000
$
51,750.00
$
0.45
Unicare Building Maintenance Inc
151,000
$
57,180.00
$
0.18
Members Building Maintenance
151,000
$
42,280.00
$
0.28
Regent Services
151,000
$
33,220.00
$
0.22
Although the M&C is seeking approval to spend up to $5,000,000 per year with American Facility
Services for janitorial services, the M&C does not obligate the City to spend any specific amount
of funds. Staff recommends an up -to, not -to -exceed amount of $5,000,000 in order to provide
authorization for additional cleaning services that may be necessary due to the continuing
impacts of the COVID-19 pandemic. Since the pandemic began, the City has needed to acquire
additional cleaning services from current vendors and has had to enter into emergency purchase
agreements with new vendors in order sanitize and clean City facilities. This M&C would allow
American Facility Services to complete those additional cleaning services on an as -needed basis
and at a lower hourly rate, ultimately providing a cost savings to the City.
If you have any questions about this bid, please contact Reginald Zeno at x8517 or Cynthia
Garcia at x8525.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER
FORT WORTH, TEXAS