HomeMy WebLinkAboutContract 42697CITY SECRETARY
imNi'RACT N0. 31
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ( "Agreement ") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ( "City ")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and ALLIANCE FOR CHILDREN, INC., a Texas non - profit corporation
( "Contractor ") acting by and through Nancy Hagan, Executive Director, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2012 to meet one or more of the Crime
Control and Prevention District ( "CCPD ") goals, which are (1) to support efforts to
reduce violent crime and gang - related activities through enhanced enforcement activities
and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Protecting Children from Sexual Abuse: It's the Adult Thing to Do" which will
support the adoption of a prevention focus by the police department and the community;
and
WHEREAS, City desires to contract with Contractor to operate the Protecting
Children from Sexual Abuse: It's the Adult Thing to Do Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$12,576.00 ( "Program Funds ") to provide to the Contractor for the operation of the
Protecting Children from Sexual Abuse: It's the Adult Thing to Do Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day -to -day administration of the Protecting Children
from Sexual Abuse: It's the Adult Thing to Do Program. Contractor agrees to expend
th cordance with its Protecting Children from Sexual Abuse: It's
i OFFICIAL RECORD
CITY StICRETARY
FT. VVCRTH, TX
the Adult Thing to Do! Program budget, described in Exhibit "B ", attached. Program
activities shall be reported in accordance with Exhibit "D ", attached and effectiveness
measures shall be reported in accordance with Exhibit "E ", attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $12,576.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor. The RFR, as described in Exhibit "C ", attached, and monthly Program
Activities Report shall be submitted to City no later than the 15`h day following the end of
the month. Submittal of a monthly RFR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Protecting Children from
Sexual Abuse: It's the Adult Thing to Do Program must be reported monthly and may be
expended on the Protecting Children from Sexual Abuse: It's the Adult Thing to Do
Program with written permission from the Contract Administrator (see paragraph 13.3).
Budget adjustments shall be submitted to the Grants and Contracts Management Section
of the Fort Worth Police Department, ATTENTION: SASHA KANE, 350 W. Belknap,
Fort Worth, Texas, 76102.
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3. Term
The term of this Agreement is for a period beginning on December 7, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A ".
4.2 Contractor agrees to provide a monthly Program Activities and Effectiveness
Measures Report to document the performance of the work described in Exhibit "D" and
Exhibit "E ". The Program Activities and Effectiveness Measures shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July
and October RFR and Program Activities Report submittals. Additionally, the Project
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the end of
each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
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5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Protecting Children from Sexual Abuse: It's the Adult Thing to Do
Program. Contractor shall maintain, replace or repair any item of equipment used in
support of the Protecting Children from Sexual Abuse: It's the Adult Thing to Do
Program and/or for use under the terms of this Agreement that no longer functions or is
lost or stolen. The cost for maintenance, replacement or repair of any equipment used in
support of the Protecting Children from Sexual Abuse: It's the Adult Thing to Do
Program and/or for use under the terms of this Agreement is the sole responsibility of
Contractor. Contractor shall not use Program Funds or City funds to repair or replace
said equipment. Contractor shall use any and all equipment purchased with Program
Funds exclusively in support of the Protecting Children from Sexual Abuse: It's the
Adult Thing to Do Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with
Program Funds to the Grants and Contracts Management Section at the address set forth
in paragraph 2.3 above. The equipment inventory shall include an itemized description
of each piece of equipment, the date each piece of equipment was purchased, the cost of
purchase for each piece of equipment, and the location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the tennination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and /or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Protecting Children from Sexual Abuse:
It's the Adult Thing to Do Program assets as appropriate and as directed by City's
Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
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hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and/or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY, and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non - performance of this contract and agreement and/or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
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property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as set forth in
Paragraphs 9.1 and 9.2 above.
10. Non - Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Protecting Children from Sexual Abuse:
It's the Adult Thing to Do Program is situated; and no other public official of such
locality or localities who exercises any functions or responsibilities with respect to the
Protecting Children from Sexual Abuse: It's the Adult Thing to Do Program during his
tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract
or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in
all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
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Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817 -392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability_(CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non - Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
C. Automobile Liability: $1,000,000 each accident on a combined
single limit basis OR split limits are acceptable if limits are at least
$250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident
and $100,000 Property Damage.
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15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident /medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such tern or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
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(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Nancy Hagan, Executive Director
ALLIANCE FOR CHILDREN, INC.
908 Southland Ave.
Fort Worth, TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax - exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
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[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective December 7th, 2011.
CITY OF FORT WORTH
ate:
arles W. Daniels
Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
('1 e a, _
Charlene Sanders
Assistant City Attorney
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OFFICIAL RECORD
CITY SECRETARY
FT, WORTH, TX
ALLIANCE FOR CHILDREN, INC,
a Texas Non - Profit Corporation
PoAr_ 6LAqaX, Date: a (�
Nancy)H gan
Director'
7.- 00000..
Exhibit A
FY2012 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Alliance For Children, Inc.
DIRECTOR: Nancy Hagan
PHONE NUMBER: 817 348 -1114
PHYSICAL ADDRESS: 908 Southland Ave. Fort Worth, Texas 76104
CONTACT PERSON: Nancy Hagan Email address nhagan17 @allianceforchildren.org
PHONE NUMBER: 817 348 -1114 FAX NUMBER: 817 335 -8482
PROGRAM TITLE: Protecting Children from Sexual Abuse: It's the Adult Thing to Do
CCPD FUNDS REQUESTED: $12,576
AGENCY STATUS:
X❑ Private Nonprofit
❑ Public Nonprofit
Mark the goal(s) that your project addresses.
❑ Support efforts to reduce violent crime and gang - related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods; and
XSupport efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Additionally, does program address the priority consideration listed below.
XProject is a prevention or intervention program for youth and /or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have
read and understand the requirements and provisions of the Request For Proposal and that
the above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into
and execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Nancy Hagan
TITLE: Executive Director
SIGNATURE: DATE: 04/28/2011
Alliance For Children
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please
summarize the problem and what your program will do the address it.
(Roughly 2 paragraphs in length)
The mission of Alliance For Children is to protect children in Tarrant County
from child abuse through teamed investigations, healing services and
community education. Children are especially vulnerable to sexual predators.
97% of the children who come to Alliance For Children as reported victims of child
sexual abuse are victimized either by a family member or someone who is known
and trusted by the family. It is through this trust and familiarity that innocent
children become victimized. The internet provides an especially fertile ground for
sexual predators as they can spend months getting to know their victims online
before suggesting that the child and predator meet in person. This problem has
become so prevalent that the Fort Worth Police Department has recently created
a new detective position within the Crimes Against Children Unit located at the
Fort Worth Alliance For Children center to identify and arrest these 21St century
predators. For many years prevention efforts to stem the tide of sexually abused
children have focused on educating children on how to recognize, resist and
report child sexual abuse in their communities and now on the internet. AFC has
fully participated in these efforts and now is supporting these efforts by teaching
adults to act responsibly. While children's safety education shows effectiveness,
adult education is needed to have the kind of change in thinking to impact a
child's environment. According the National Institute of Justice, it costs Tarrant
County residents $14,000 per child to conduct a child sexual abuse investigation.
The savings with effective prevention are substantial for Fort Worth. From
October 1, 2010 through March 2011 the Crimes Against Children Unit of the Fort
Worth Police Department has conducted 358 child sexual abuse cases. In FY
2010, 891 child sexual abuse cases were investigated in Fort Worth.
Alliance For Children is taking a proactive position against sexual predators of
children by teaching adults the Stewards of Children curriculum that empowers
adults to courageously protect children from ever becoming child sexual abuse
victims. This evidence based curriculum is used nationally and validated for its
effectiveness. It also teaches adults to act react courageously in the event that
child sexual abuse has already occurred. Alliance For Children has eight staff
members trained to deliver this three hour program and is leading a coalition of
other like minded organizations to educate over 70,000 adults in Tarrant County.
Participating agencies include Cook Children's Medical Center, TCU, the
Arlington Police Department, the North Richland Hills and Haltom City Police
Departments, the Arlington Independent School District, Keller, HEB and
Birdsville Independent School Districts, the Fort Worth YMCA, Glenview Baptist
Church, and many other organizations throughout Tarrant County.
Alliance For Children
PROPOSAL NARRATIVE
Provide a 4 -5 page description of your program to be funded. In this
narrative, please respond to each of the following questions:
1. Describe in detail the problem that your program addresses.
Many of the societal problems we see in Fort Worth have their roots in
sexual abuse experienced in childhood: teenage pregnancies, drug and
alcohol abuse, emotional and mental illness, involvement with the juvenile
justice and criminal justice systems. One out of four girls and one out of six
boys will experience some form of sexual abuse before reaching the age of
eighteen. The majority never report their victimization. Ninety -seven per
cent of the children who receive services through an Alliance For Children
knew their abuser as a relative or a trusted friend of the family. This
intimacy promotes silence and allows the perpetrator to continue abusing.
While AFC promotes more efficient and effective police investigations of
child sexual abuse through teamed investigations and later insures that
children receive appropriate healing services at no cost to the child victim,
the best option for children would be to never experience this devastating
form of child abuse. AFC is educating adults on how to prevent child sexual
abuse from ever occurring and by giving them the tools to do so can
prevent the devastation that child sexual abuse creates.
2. Describe what your program does to 1) support efforts to reduce violent crime
and gang - related activities through enhanced enforcement activities and crime
prevention programs, 2) support efforts to increase the safety of residents and to
decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs.
Stewards of Children training not only teaches adults how to protect children from
ever experiencing child sexual abuse, it also teaches adults how to react
responsibly on behalf of those children who have already been abused. Effective
intervention through the teamed investigations, and healing services that AFC
offers reduces the likelihood that child victims will suffer the sometimes
devastating consequences of untreated child sexual abuse.
3. Does your program address the CCPD priority /special emphasis of the
prevention or intervention of youth violence and /or family violence?
Describe how your program addresses this priority?
This program does address the CCPD priority /special emphasis of the
Alliance For Children
prevention or intervention of youth violence and or family violence through
educating adults on how to prevent child sexual abuse from ever occurring.
If the number of sexually abused children declines, national statistics
indicate that the amount of youth and or family violence should also
decline. By teaching adults to act responsibly and courageously when a
child discloses child sexual abuse, effective interventions can occur.
4. How will you measure the effectiveness of the program? Please describe
evaluation tools and the method of data collection that you will use. You
must include specific performance measures on the Activities and
Outcomes Summary.
The curriculum includes a pre and post test measurement of knowledge
the adults have before and after the training. These tests are administered
at every training to determine the knowledge gained. In addition it is
possible to use the same tools to measure retention after a period of
elapsed time. Another measure of effectiveness is the continued growth of
trainings and the ongoing number of people trained.
5. Who will the program benefit? How many people? What age group?
What geographic area will it serve?
This program benefits the children of Fort Worth through the education of
responsible adults on how to prevent child sexual abuse from ever
occurring. Adults for this project are defined as individuals eighteen years
of age or older. We anticipate educating 500 adults through this initiative.
Research on the program has shown that the benefit of one educated adult
extends to ten children in the community. We are defining children as those
individuals from birth through age seventeen . We expect that 5000
children will be better protected from child sexual abuse as a result of
these efforts.
6. What makes this program unique from any other crime prevention
programs in Fort Worth?
This is the only evidence based, outcome measured program currently
offered to adults to better protect children from child sexual abuse. It is
collaborative with other organizations and attempts to leverage
participation and commitment through a coalition that AFC is leading.
7. Is the program already in operation? If so, how long have you operated the
program? What resources are currently used to operate the program?
Why are CCPD funds necessary at this time?
The program has been operational since April 2010. AFC has been using
unrestricted donations to support these efforts; the current projected
2
Alliance For Children
shortfall in state funding is causing AFC to shift unrestricted revenues to
support operational expenses of the centers. We are hopeful that funding
support from CCPD will allow us to continue our efforts in this initiative as
we evaluate the impact of state funding cuts.
8. Is this a new program? If so, what other funds have you applied for? Also,
please describe the sequence of steps needed to implement your project
and the timeframe in which this will occur.
NA
9. Briefly describe the specific expenditures planned for CCPD funding. You
MUST fully complete attached budget forms.
It costs AFC $25 per participant to receive the three hour Stewards of Children
training. $10.00 of this cost goes to purchase Stewards of Children's mandatory
training manual for each participant . The remaining $15 dollars supports mileage
reimbursement and a portion of salary expenses. The training fee that AFC must
pay to Stewards of Children to certify trainers is $350 per person.
10. If funds are awarded, will this program continue beyond the CCPD funding
period?
Yes
11. Please explain your plan to sustain this program.
This training is a core component of our mission to protect children from
child sexual abuse. We will continue to locate funding to support it in the
future as we did four years ago when we were awarded partial funding
from CCPD to begin our forensic interviewer program. We will look for
foundation and corporate support and dedicate a portion of our unrestricted
income from special event fund raisers as possible.
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Alliance For Children
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project.
Please indicate the source of funding, dollar amount of each source, and describe in
detail how these funds support the project.
Source 1: Children's Advocacy Centers of Texas, 50% salary support @
$19,000;
Source 2: Unrestricted Revenue from special event fund raisers and
donations make up the remainder of salary support
Source 3: Union Pacific Foundation; underwriting for 300 workbooks for
programs throughout Tarrant County
Source 4:
Source 5:
Alliance For Cliildren
BUDGET SUMMARY
Amount
requested
A.
Personnel
$3,796
B.
Frin a Benefits
$ 290
C.
Travel
$ 440
D.
E ui ment
$2,000
E.
Su lies
$5,000
F.
Contracts /Consultants
$1,050
G.
Other
TOTAL
$12,576
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x # of Hours
K. Tomlinson Community Educator 18.25 X 208 hours
TOTAL Personnel
Cost
$3796 1
$ 3,796
B. Fringe Benefits
Name Position Description of Benefits Cost $ 290
K. Tomlinson Community Educator Medicare & Social Security
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
$440
Mileage Reimbursement
$ 290
Location Item Cost
Within Fort Worth .50 cents per mile
44 round trips @
ave. mileage of 20 miles
per tri
-- - P
Alliance For Children
Total Travel
$440.00
D. Equipment
Item 1 Dell laptop
1 projector
Cost per Item $1,000
1,000
TOTAL Equipment (1) laptop and (1) projector
$ 2,000
E. Supplies
Item Workbooks Cost per Item $10.00
$5000.00
TOTAL Supplies 500 workbooks
$ $5,000
Quantity
Quantity 500
1 Cost $1,000
1 $1,000
F. Contracts /Consultants
Description of the Service Train and certify (3) new Cost
Stewards of Children facilitators @ fee of $350 per person
To Stewards of Children
TOTAL Contracts /Consultants
G. Other Costs
(1
Cost
$1,050
$1,050
Alliance For Children
Item Cost per Item Quantity Cost
TOTAL Other Costs $ 0.00
Alliance For Children
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item. The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program. Please explain how
costs are calculated.
A. Personnel The personnel costs are based on the projected 4.72 hours per
Stewards of Children training @ a rate of an average of 4 trainings per
month. The requested amount is based on the hourly rate of $18.25 per hour
of the Education Specialist (44 weeks x 4.72 hours x 18.25 = $3,796 )
This position is critical for the delivery of Stewards of Children to train 500
unique individuals.
B. Fringe Fringe is based on .0765% federal rate for social security and
Medicare.
These are costs associated with the Education Specialist delivering the
program.
C. Travel Travel expenses are for local mileage reimbursement of .50 cents per
mile for a projected 880 miles for 44 round trips at an average of 20 miles
per round trip. These miles are projections of numerous locations within the
City of Fort Worth where training will occur. Organizations often request
that training be presented at their work locations to minimize time away
from the office and to insure comprehensive coverage.
D. Equipment The training for Stewards uses a workbook, a PowerPoint
presentation and video statements of adult survivors of child sexual abuse.
It is necessary to use both a laptop computer and projector to deliver the
material. The expenses quoted for equipment comes from quotes of the Dell
company.
E. Supplies The use of Stewards of Children workbooks is mandatory for the
Stewards of Children trainings. AFC must buy them from Stewards of
Children at $10.00 each. Providing the workbooks at no cost to the
individual participant will enhance AFC's ability to reach the target number
of individuals trained.
F. Contracts /Consultants Stewards of Children charges a fee of $350 per
person for training to become facilitators for Stewards of Children trainings.
Although AFC has trained facilitators of new trainers on staff, we are still
obligated to pay the $350 training fee to Steward of Children.
Alliance For Children
LICENSING
There is no licensing required to carry out this project.
Alliance For Children
INSURANCE REQUUREMENTS
The program shall agree to provide and maintain during the program period of
performance the following insurance coverage. A statement of concurrence with
this requirement must be submitted with your proposal.
ALLIANCE FOR CHILDREN CONCURS WITH THE FOLLOWING INSURANCE
REQUIREMENTS:
Commercial General Liability (CGL)
Limit $1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non - Profit Organization Liability
May be called Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors & officers, but committee
members, volunteers, and the organization itself for claims that do not involve
bodily injury or property damage (these are covered under the CGL policy)
oy�ol�
Name date
Executive Director
Title
Intc -coal Revenue Service
Date: June 8, 2004
Alliance for Children, Inc.
908 Southland Ave.
Fort Worth, TX 76104
Dear Sir or Madam:
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact:
Ms. Benson #31 -07273
Customer Service Representative
Toll Free Telephone Number:
8:00 a.m. to 6:30 P.M. EST
877 - 829 -5500
Fax Number:
513 - 263 -3756
Federal Identification Number:
75- 2363035
This is in response to your request of June 8, 2004, regarding your organization's tax - exempt status.
In September 1991 we issued a determination letter that recognized your organization as exempt from federal
income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the
Internal Revenue Code.
Based on information subsequently submitted, we classed your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or purposes
have changed, please let us know so we can consider the effect of the change on the exempt status and
foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty
of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the
delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift
tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
-2-
Alliance for Children, Inc.
75- 2363035
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990 -T, Exempt Organization Business Income Tax Retum. In this letter, we are
not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available
for public inspection without charge for three years after the due date of the return. The law also requires
organizations that received recognition of exemption on July 15, 1987, or later, to make available for public
inspection a copy of the exemption application, any supporting documents and the exemption letter to any
individual who requests such documents in person or in writing. Organizations that received recognition of
exemption before July 15, 1987, and had a copy of their exemption application on July 15, 1987, are also
required to make available for public inspection a copy of the exemption application, any supporting documents
and the exemption letter to any individual who requests such documents in person or in writing.
For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 - 17.
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
Sincerely,
Ax,x4,X1AV&&)
Janna K. Skufca, Director, TE /GE
Customer Account Services
Alliance For Children
BOARD INFORMATION
1. Is your organization registered as a non - profit? If yes, please attach
documentation of non - profit status. Yes
2. How many board members does your organization have? 29
3. How often does your board meet? 8 times per year
4. Who recruits board members? Other Board members working in
conjunction with Board Nominating Committee and Executive
Director.
5. What portion of the board is elected annually? One third.
6. How long is a board term? How many consecutive terms may be served?
Board terms last for three years. A member may serve two
consecutive three year terms.
7. Please list the names and occupations of your board officers.
8. Please attach a copy of your board by -laws.
9. If any member of the board is related to another board member or an
employee of the non - profit corporation, please explain the relationship.
There is no such relationship.
ALLIANCE FOR CHILDREN
BOARD OF DIRECTORS 2011
Executive Committee
Phil Cook
Laura Bird
Dale Westerfeld
Joan Church
Richard Schimming
David Wheelwright
Becki Cate
*Alana Minton
Walt Hatter
Members
Missy Anthony
Royce Beasley
Mark Blahitka
*Ken Bounds
*Tim Canas
Georgia James Clarke
Susan Coulter
Scooter Cox (Donita)
Stacy DeWitt
Catherine Goodman
President
Vice President
Treasurer
Secretary
Vice President, Development
Vice President, Facilities
Member at Large
Member at Large
Past President
Martha Granger
Konrad Halbert
*Phil Hawkins
Janet Jackson
David Lopez
Norm Lyons
Jeni McGarry
*Nancy Stanley
*Linda Stuart
*Dana Toudouze
* Denotes agency partners, appointed through their agencies.
Revision 4/2i/2011
BYLAWS
Alliance for Children: An Abused Child's Justice Center
Article I - Name and Office
Section 1: The name of this corporation is Alliance for Children, Inc., hereinafter referred to as
the Corporation.
Section 2: The principal office of the Corporation shall be located in Tarrant County in the State
of Texas. The Corporation may have such other offices or centers as the Board of Directors may
determine from time to time in Tarrant County.
Article II - Non-Profit-and Non - Discrimination Status
Section 1: The Corporation is organized as a non - profit corporation under Section 501(c) (3) of
the Internal Revenue Code of 1986, as amended (the "Code "), or corresponding provisions or
provision of any subsequent United States revenue law or the Code.
Section 2: The Corporation shall conduct all of its activities and provide its services in such a
manner that no person shall be excluded from participation in, or denied the benefits of, or be
otherwise subjected to discrimination by the Corporation, on grounds of race, color, sex,
religion, or national origin.
Article III - Purpose
The purposes for which the Corporation is formed are:
A. To provide a child- centered, interagency environment where child victims of sexual
and /or physical abuse and their family members can go for the purpose of evaluation,
intervention, evidence gathering and counseling.
B. To serve as a forum where agency representatives and professionals working with abused
children can work together in assisting victims and their families while fulfilling their
statutory duties in cases of child abuse.
C. To monitor the progress of assigned cases; to prevent the re- victimization of child
victims as the system responds to their cases; to have children experience their
involvement with responding agencies as therapeutic; to hold more child abuse offenders
accountable for their crime; to provide families with needed services and assist them in
regaining maximum functioning; and to enhance and refine professional skills necessary
to accomplish these objectives.
Amended September 17, 2009
1
Article IV - Board of Directors
Section I - General Powers:
A. The activities, property, and funds of the Corporation shall be managed by its Board of
Directors.
B. The Board of Directors shall have the authority to employ or discharge an Executive
Director, who shall be the chief administrative officer of the Corporation and shall be
responsible to the Board of Directors.
Section 2 - Number of Directors and Tenure:
A. The Board of Directors shall consist of not more than forty (40) members as follows:
1. Officers of the Corporation (6)
2. Additional Directors elected by the Board not to exceed (34)
B. A representative designated by each of the following agencies shall serve as members of
the Board, but may not serve as officers.
a. Fort Worth Police Department
b. Arlington Police Department
c. Child Protective Services for Texas Department of Family and Protective Services
d. Tarrant County District Attorney's Office
e. Cook Children's Medical Center
f. Northeast Tarrant Police Departments
C. The terms of office of Board members shall be one (1) to three (3) years as new members
are selected to fill vacated positions on the Board. The original board shall consist of
thirteen (13) members elected for a one (1) year term, thirteen (13) members elected for a
two (2) year term, and the remaining members elected for a three (3) year term.
D. A recommended slate of nominees for Board membership shall be presented by the
Board Development Committee for election at the annual meeting.
E. No person shall be eligible to serve on the Board of Directors for more than two
consecutive three year terms or a total of more than six years resulting from a
combination of terms varying in length. A former Board member may be reelected after
at least one year has elapsed since the completion of the prior term(s).
F. No more than one -third (1/3) of the elected members of the Board shall be employed by
agencies listed in Article IV, Section 2B.
Amended September 17, 2009
2
Section 3 - Compensation: No member of the Board shall receive compensation for services
rendered to the Corporation. Nothing herein contained shall be construed to preclude any
director from serving the Corporation in any other capacity and receiving compensation therefor.
Section 4 - Removal of Director: Any director may be removed at any time, with or without
cause, upon the vote of two - thirds (2/3) of the remaining members of the Board provided notice
of such action has been included in the meeting notice as described in Article V, Section 3. Any
director who is absent, without notification of cause, from three consecutive regular meetings of
the board shall be deemed to have resigned.
Section 5 - Vacancies: The members of the Board of Directors as herein above provided shall be
elected at regular meetings as vacancies occur and as submitted in accordance with procedures of
the Board Development Committee.
Section 6 - Board Liaisons: At the invitation of the Board, additional representatives of
organizations whose areas of concern complement the mission of Alliance for Children may be
designated by that agency's Board of Directors to serve as non - voting liaisons to the Alliance for
Children Board. Board Liaisons may serve on standing, special, or sub - committees of the Board.
Article V - Meetin2s
Section 1 - Regular Meetings: The Board of Directors shall meet monthly for a minimum of
eight months at a site and time determined by the Board of Directors. Additional meetings of the
Board of Directors may be called by the President or by any ten (10) members of the Board.
Section 2 - Annual Meeting: The annual meeting of the Board of Directors shall be held in
September each year for the purpose of electing Directors and Officers, for adoption of the
annual Budget and for transaction of such other business as may properly come before the
Board.
Section 3 - Notice of Meeting: Written or printed notice stating the place, time, and hour of any
meeting of the Board of Directors shall be delivered either by email or mail to each Director not
less than five (5) days prior to the date of the meeting.
Section 4 - Quorum: A majority of the Board of Directors shall constitute a quorum for the
transaction of business at any meeting of the Board; but if less than a majority of the Directors
are present at said meeting, a majority of the Directors may adjourn the meeting from time to
time without further notice. Non - voting Agency Representatives and non - voting Board Liaisons
are not counted when establishing a quorum.
Section 5 - Informal Action: Any action required by law to be taken at a meeting of Directors or
any action that may be taken at a meeting without a quorum present, may be taken without a
meeting or quorum if a consent in writing, setting forth the action so taken, shall be approved by
the majority of the Directors.
Amended September 17, 2009
3
Article VI - Officers
Section I - Officers: The officers of the Board of the Corporation shall be a President, three Vice
Presidents, a Treasurer and a Secretary.
Section 2 - Election and Term:
A. The officers shall be elected at the Annual Meeting to serve for a term of one year. The
Board Development Committee shall present a recommended slate of officers at the
Annual meeting. Immediately following the presentation of the slate, nominations may
be made from the floor by any voting Board member provided the consent of the
nominee shall have been secured.
B. No person shall hold the same office for more than two (2) consecutive terms.
C. No more than one -third (1/3) of the elected officers of the Board shall be employed by
agencies listed under Article IV, Section 2B.
Section .3 - Vacancy: Any vacancy occurring in any office may be filled by the Board of
Directors for the unexpired portion of the term.
Section 4 - Removal: Any officer elected or appointed by the Board of Directors may be
removed by the Board of Directors whenever, in the judgment of said Board, the best interest of
the Corporation would be served thereby.
Section 5 - Duties: The officers shall perform the duties prescribed by these Bylaws and shall
assume such additional duties as may be prescribed by the President with the concurrence of the
Executive Committee and the Board of Directors.
A. President:
1. The President serves as the Chief Volunteer of AFC.
2. Works closely with the Executive Director in achieving AFC's mission
3. Provides leadership to the Board of Directors, who sets policy and to whom the
Executive Director is accountable.
4. Chairs meetings of the Board after developing the agenda with the Executive Director
5. Encourages Board's role in strategic planning
6. Appoints the chairpersons of committees, in consultation with other Board members
7. Serves as an ex officio member of committees and attends their meetings when invited
8. Discusses issues confronting the organization with the Executive Director
9. Helps guide and mediate Board actions with respect to organizational priorities and
governance concerns
10. Reviews with the Executive Director any issues of concern to the Board
11. Monitors financial planning and financial reports
Amended September 17, 2009
12. Plays a leading role in fundraising activities
13. Formally evaluates the performance of the Executive Director
14. Evaluates annually the performance of the organization in achieving its mission
15. Performs other responsibilities assigned by the Board
B. Vice President: The Vice President shall:
1. Chair the Strategic Planning Committee
2. Perform the President's responsibilities when the President cannot be available
3. Work closely with the Board President
4. Participate closely with the Board President to develop and implement Board
President
transition plans
5. Perform other responsibilities as assigned by the Board
C. Vice President - Facilities: The Vice President - Facilities shall chair the Facilities
Committee and shall have such other duties as assigned by the President or the Board of
Directors.
D. Vice President — Fund Development - The Vice President — Fund Development shall
chair the Fund Development Committee and be responsible for overseeing the
organization's overall fundraising and, in particular, the fundraising done by the board.
To accomplish this, responsibilities are:
1. To work with staff to establish a fundraising plan that incorporates a series of
appropriate
2. vehicles
3. To work with fundraising staff in their efforts to raise money
4. To take the lead in certain types of outreach efforts
5. To be responsible for involvement of all board members in fundraising
6. To monitor fundraising efforts to be sure that ethical practices are in place, that donors
are acknowledged appropriately and that fund raising efforts are cost - effective.
E. Treasurer: The Treasurer shall chair the Finance Committee and have the
following responsibilities:
1. To review budgets initially prepared by staff, to help develop appropriate procedures
for budget preparations( such as meaningful involvement by program directors)
2. To report to the Board any financial irregularities, concerns and opportunities
3. To recommend financial guidelines to the board (such as to establish a reserve fund or
to obtain a line of credit for a specified amount)
4. To work with staff to design financial reports and ensure that reports are accurate and
timely
5. To recommend the selection of the auditor and work with the auditor
Amended September 17, 2009
5
6. To advise the executive director and appropriate staff on financial priorities and
information systems
F. Secretary: The Secretary shall record and keep the attendance and minutes of the Board
of Directors and Executive Committee and shall:
I . see that notices are duly given in accordance with the provisions of these Bylaws or
as required by law;
2. be custodian of all the records and keep a current list of names and addresses of all
members of the Board;
3. perform all duties incident to the office of Secretary and other such duties as
assigned by the President or the Board of Directors.
Article VII - Committees
Section 1 - Standing Committees: Standing Committees are those constituted to perform the
continuing functions of the Corporation. They shall make regular reports to the Board of
Directors and recommend action of the Board in their areas of concern. Members of Standing
Committees, except where otherwise indicated in these Bylaws, shall be appointed by the Chair
of that Standing Committee, subject to approval by the Board of Directors, and shall serve for a
term of one year, or until their successors are chosen.
A. Executive:
1. The Executive Committee shall be composed of the elected officers of the
Corporation, member(s) at large from among the members of the Board of Directors
and the Executive Director.
2. The President shall serve as chair of the Executive Committee
3. The Executive Committee shall:
a. meet monthly or as necessary determined by the President;
b. transact such business as is referred to it by the Board of Directors;
c. review annually the performance of the Executive Director
d. approve the formation of special committees and their chair and members;
e. recommend action to the Board of Directors regarding bylaws, strategic
planning, or other issues.
B. Strategic Planninc:
1. The Strategic Planning Committee shall be chaired by the
Vice President.
2. The Committee, in conjunction with the Executive Director, senior staff and agency
partner representatives shall be responsible for the development and evaluation of
the strategic plan of the Corporation. The Executive Director shall be responsible
for the day -to -day operational management of the strategic plan.
C. Facilities:
Amended September 17, 2009
I. The Facilities Committee shall be chaired by the Vice President- Facilities.
2. The committee will meet jointly with the Finance Committee
3. The committee will provide advice and counsel to the executive director regarding
the property management of the AFC locations.
E. Finance:
The Finance Committee shall be chaired by the Treasurer and will meet jointly with the
Facilities Committee. Responsibilities include:
I . Reviewing budgets initially prepared by staff, to help develop appropriate
procedures for budget preparations( such as meaningful involvement by program
directors)
2. Reporting to the Board any financial irregularities, concerns and opportunities
3. Recommending financial guidelines to the board (such as to establish a reserve fund
or to obtain a line of credit for a specified amount)
4. Working with staff to design financial reports and ensure that reports are accurate
and timely
5. Recommending the selection of the auditor and work with the auditor
6. Advising the executive director and appropriate staff on financial priorities and
information systems
F. Fund Development:
I . The Fund Development Committee shall be chaired by the Vice President — Fund
Development
2. The Fundraising Committee is responsible for overseeing the organization's overall
fundraising and, in particular, the fundraising done by the Board. To accomplish this,
its responsibilities are:
3. To work with staff to establish a fundraising plan that incorporates a series of
appropriate vehicles, such as special events, direct mail, product sales, etc.
4. To work with fundraising staff in their efforts to raise money
5. To take the lead in certain types of outreach efforts
6. To be responsible for involvement of all Board members in fundraising
7. To monitor fundraising efforts to be sure that ethical practices are in place, that
donors are acknowledged appropriately and that fundraising efforts are cost effective
G. Board Development:
I . The Board Development Committee shall be composed of five (5) members of the
Board of Directors with the chair and the four (4) remaining members appointed by
the President with Board approval.
2. The Committee shall:
a. recommend a slate of officers and directors to be elected at the Annual Meeting;
b. seek suggestions for nominees from the Board prior to preparing the slate;
c. recommend community representatives to serve on the Honorary Board;
d. recommend nominees to fill vacancies on the Board or in officer positions as
needed during the year;
Amended September 17, 2009
7
provide for an orientation to the Board, the Alliance for Children facilities and
its programs for new Board members at the beginning of their terms;
Section 2 - Honorary Board /Advisory Committee:
A. The Board of Directors may appoint an unlimited number of community representatives
to serve in a support capacity to Alliance for Children. There is no limit to the number of
terms that these committee members may serve.
B. This committee of community representatives shall meet at least once a year as
determined by the Board of Directors.
C. At the annual meeting of the Board, the Board Development Committee shall present, to
the Board for approval, names of recommended members to serve on the Honorary Board
for the following year. Members of the Honorary Board may be added or removed at any
regular meeting of the Board of Directors.
Section 3 - Special Committees: Special Committees (such as Bylaws, etc.), as may be deemed
appropriate to implement the work of the Board, may be created and appointed by the President
with approval of the Executive Committee.
Section 4 - Community Members: Standing and Special Committees and/or sub - committees of same
may include members from the community at large in fulfilling the tasks assigned to the committee.
Article VIII - Executive Director
Section 1: The Board of Directors shall select and employ a competent and experienced
Executive Director who shall be given the necessary authority and held responsible for the
administration of the Alliance for Children Centers subject only to the policies and procedures
enacted by the Board of Directors. The responsibilities of the Executive Director shall include
overall management of the organization's finances, physical plants, personnel, organizational
and business affairs, and public and community relations.
Section 2: The Executive Director shall:
A. be responsible for the employment and administration of all other Alliance for Children
Center personnel;
B. chair the Interagency Relations Committee; composed of the designated representatives
of the participating agencies described in Article IV, Section 2B. The Committee is
charged with developing procedures for interaction of the agencies that would best
facilitate the purposes and programs of the corporation.
C. authorize and execute payments for all regularly occurring budgeted expenses.
D. implement, monitor and evaluate programs and services of the Alliance for Children
Centers;
E. facilitate the work of the Board and its committees and make recommendations for
needed action.
Amended September 17, 2009
8
Article IX — Limitation of Liability and Insurance
Section 1 - Limitation of Liability• No person shall be liable to the Corporation for monetary
damages for any act or omission in such person's capacity as a director, officer, or committee
member of the Corporation, or as a similar functionary of another corporation or other entity
serving as such at the request of the Corporation, except that this Section 1 does not eliminate or
limit the liability of a person for (A) a breach of a person's duty of loyalty to the Corporation;
(B) an act or omission not in good faith that constitutes a breach of duty of the person to the
Corporation or involves intentional misconduct or a knowing violation of the law; (C) a
transaction from which a person received an improper benefit, whether or not the benefit resulted
from an action taken within the scope of the person's office; (D) an act or omission for which the
liability of a person is expressly provided for by statute; or (E) any other act for which a person's
liability cannot be eliminated or limited under the laws of Texas. The foregoing elimination of
liability to the Corporation for monetary damages shall not be deemed exclusive of any other
rights, limitations of liability or indemnity to which a person may be entitled under any other
provisions of the Certificate of Formation or Bylaws of the Corporation, contract or agreement,
vote of directors, principle of law or otherwise.
Section 2 - Indemnification of Directors: The Corporation shall indemnify a director of the
Corporation against reasonable expenses incurred by the director in connection with a
proceeding in which the director is a named defendant or respondent because the director is or
was such a director, as the case may be, if the director has been wholly successful, on the merits
or otherwise, in the defense of the proceeding, unless such indemnification is limited by the
Certificate of Formation. The Corporation also shall indemnify a director who was, is, or is
threatened to be made a named defendant or respondent in a proceeding because the person is or
was a director against any judgments, penalties, (including excise and similar taxes) fines,
settlements and reasonable expenses, including reasonable attorney's fees, actually incurred by
the person in connection with the proceeding if it is determined, in the manner described below,
that the person (A) was acting in good faith, (B) reasonably believed in the case of conduct in the
person's official capacity as a director of the Corporation, that the person's conduct was in the
Corporation's best interests, and in all other cases, that the person's conduct was at least not
opposed to the Corporations best interests, and (C) in the case of any criminal proceeding, had
no reasonable cause to believe the person's conduct was unlawful; provided that, if the
proceeding was brought by or on behalf of the Corporation, the indemnification shall be limited
to reasonable expenses actually incurred by the person in connection with the proceeding; and
provided further that a director may not be indemnified for obligations resulting from a
proceeding (A) in which such director is found liable on the basis that the director improperly
received personal benefit, whether or not the benefit from an action taken in such director's
official capacity, or (B) in which the director is found liable to the Corporation. Determination
that a person has satisfied the prescribed conduct and belief standards must be made (A) by a
majority vote of a quorum consisting of directors who at the time of the vote are not named
defendants or respondents in the proceeding, (B) if such a quorum cannot be obtained, by a
majority vote of a committee of the Board of Directors designated to act in the matter by a
majority vote of all directors and consisting solely of two (2) or more directors who at the time
of the vote are not named defendants or respondents in the proceeding, or (C) by special legal
counsel selected by the Board of Directors or a committee of the Board by vote as set forth in
Amended September 17, 2009
V
clause (A) or (B) of this sentence, or, if the quorum described in clause (A) cannot be obtained
and the committee described in clause (B) cannot be established, by a majority vote of all
directors. Authorization of indemnification and a determination as to reasonableness of
expenses shall be made in the manner as the determination that the person has satisfied the
prescribed conduct and belief standards, except that if the determination that the person has
satisfied the prescribed conduct and belief standards is made by special legal counsel,
authorization of indemnification and the determination as to reasonableness of expenses shall be
made by the Board of Directors or a committee of the Board by vote as set forth in clause (A) or
(B) of the immediately proceeding sentence or, if such a quorum cannot be obtained and such a
committee cannot be established, by a majority vote of all directors. The termination of a
proceeding by judgment, order, settlement or conviction, or on a plea of nolo contendere or its
equivalent, is not of itself determinative that the person did not meet the requirements for
indemnification set forth above. Notwithstanding any other provision of the Certificate of
Formation, the Corporation shall pay or reimburse expenses incurred by a director in connection
with the director's appearance as a witness or other participation in a proceeding at a time when
the director is not a named defendant or respondent in the proceeding.
Section 3 - Advancement of Expenses to Directors: Reasonable expenses incurred by a director
who was, is, or is threatened to be made a named defendant or respondent in a proceeding shall
be paid or reimbursed by the Corporation in advance of the final disposition of the proceeding
after the Corporation receives (A) a written affirmation by the director of the director's good
faith belief that the director has met the standard of conduct necessary for indemnification under
Section 2 of this Article and a written undertaking by or on behalf of such a director to repay the
amount paid or reimbursed if it is ultimately determined that the director has not met such
standard, and (B) a determination that the facts then known to those making the determination
would not preclude indemnification under Section 2 of this Article. The written undertaking
described in the immediately preceding sentence to repay the amount paid or reimbursed to the
director by the Corporation must be an unlimited general obligation of the director but need not
be secured, and it may be accepted without reference to financial ability to make repayment.
Determinations and authorizations of payment under this Section 3 must be made in the manner
specified in Section 2 of this Article for the determination that the person has satisfied the
conduct and belief standards.
Section 4 - Officers: The Corporation shall indemnify and advance expenses to an officer of the
Corporation to the same extent that it is required to indemnify and advance expenses to directors
under the Certificate of Formation or by statute. In addition, the corporation may indemnify and
advance expenses to an officer to such further extent, consistent with law, as may be provided by
the Certificate of Formation, Bylaws, general or specific action of the Board of Directors, or
contract or as permitted or required by common law.
Section 5 - Others: The Corporation shall indemnify and advance expenses to an employee or
agent of the Corporation to the same extent that it is permitted or required to indemnify and
advance expenses to directors under the Certificate of Formation or by statute. The Corporation
shall indemnify and advance expenses to persons who are not or were not officers, employees or
agents of the Corporation, but who are or were serving at the request of the Corporation as a
director, officer, partner, venturer, proprietor, employee, representative, agent, or similar
Amended September 17, 2009
10
functionary of another corporation subject to the provisions of Chapter 22 of the Texas Business
Organizations Code, the profit organization organized under laws other than the laws of Texas,
other non - profit entity, corporation for profit subject to the provisions of the Texas Business
organizations Code, corporation for profit organized under laws other than the laws of Texas,
partnership, joint venture, sole proprietorship, trust, employees benefit plan or other enterprise to
the same extent that it is permitted or required to indemnify and advance expenses to directors
under this Article or by statute. In addition, the Corporation may indemnify and advance
expenses to an employee, agent, or other person serving at the request of the Corporation ( as
described above in this Section 5) who is not a director to such further extent, consistent with
law, as may be provided by the Certificate of Formation, the Bylaws, general or specific action
of the Board of Directors, or contract or as permitted or required by common law.
Section 6 - Insurance: The Corporation may purchase and maintain insurance on behalf of any
person who is or was a director, officer, employee, representative or agent of the Corporation or
who is or was serving at the request of the Corporation as a director, officer, partner, venturer,
proprietor, employee, representative, agent or similar functionary of another corporation or other
entity described in Section 5 of this Article against any liability asserted against the person and
incurred by the person in such a capacity or arising out of the person's status as such a person,
whether or not the Corporation would have the power to indemnify the person against that
liability under the Certificate of Formation or by the statute.
Section 7 - Entitlement: These indemnification provisions shall inure to each of the directors,
officers, employees, representatives, and agents of the corporation, and other persons serving at
the request of the Corporation (as provided in Section 5 of this Article), whether or not the claim
asserted against the person is based on matters that antedate the adoption of this Article, and in
the event of a person's death shall extend to the person's legal representatives, heirs and
devisees, but such rights shall not be exclusive of any other rights to which a person may be
entitled under any bylaw, agreement, vote of directors, principle of law or otherwise.
Section 8 - Definitions: For purposes of this Article:
A. The term "expenses" includes court costs and attorney's fees;
B. The term "proceeding" means any threatened, pending or completed action, suit, or
proceeding whether civil, criminal, administrative, arbitrative, or investigative, any
appeal in any such action, suit or proceeding and any inquiry or investigation that could
lead to such an action, suit or proceeding;
C. The term "director" means any person who is or was a director of the Corporation and
any person who, while a director of the Corporation, is or was serving at the request of
the Corporation as a director, officer, partner, venturer, proprietor, representative,
employees, agent or similar functionary of another corporation or other entity described
in Section 4 of this Article.
D. The term "official capacity" means, when used with respect to a director, the office of
director in the Corporation and, when used with respect to a person other than a director,
the elective or appointive office in the Corporation held by the officer or the employment
or agency relationship undertaken by the employment or agent on behalf of the
Corporation, but does not include service ( other than at the request of the Corporation)
for any other corporation or other entity, and
Amended September 17, ?009
11
E. The Corporation is deemed to have requested a director to serve an employee benefit plan
whenever the performance by the director of the director's duties to the Corporation also
imposes duties on or otherwise involves services by the director to the plan or
participants or beneficiaries of the plan. Excise taxes assessed on a director with respect
to an employee benefit plan pursuant to applicable law are deemed fines. Action taken or
omitted to be taken by a director with respect to an employee benefit plan in the
performance of the director's duties for a purpose reasonably believed by the director to
be in the interest of the participants and beneficiaries of the plan deemed to be for a
purpose which is not opposed to the best interests of the Corporation.
Section 10 - Rights Cumulative: The provisions of this Article IX shall be deemed cumulative of
and in addition to any other limitation of liability or right of indemnity to which the
Corporation's directors, officers, committee members, agents, employees or persons serving as
similar functionaries of another corporation or other entity at the request of the Corporation may
be entitled under the Certificate of Formation or any bylaw, agreement, vote of directors,
principal of law or otherwise.
Section 11 — Severability: The provisions of this Article are intended to comply with Texas
Business Organization Code. To the extent that any provision of this Article authorizes or
requires indemnification or the advances of, expenses contrary to such statute or the Certificate
of Formation, the Corporation's power to indemnify or advance expenses under such provision
shall be limited to that permitted by such statute and the Certificate of Formation, and any
limitation required by such statute or the Certificate of Formation shall not affect the validity of
any other provision of this Article.
Article X - FiscaI Year
The fiscal year of the corporation shall begin the first day of October, and end on the last day of
September of each year.
Article XI - Waiver of Notice
Whenever any notice is required to be given under the provisions of the non - profit Corporation
Act of Texas, the provisions of the Articles of Incorporation, or these Bylaws of the Corporation,
a waiver of notice in writing signed by the person or persons entitled to such notice, either before
or after the time stated therein, shall be deemed equivalent to the giving of such notice.
Article XII - Parliamentary Authority
The rules contained in Robert's Rules of Order Newly shall govern in all cases to which they are
applicable and to which they are not inconsistent with these Bylaws.
Article XIII - Amendments
The Board of Directors shall have the power to alter, amend or repeal these Bylaws or to adopt
Amended September 17, 2009
12
new bylaws at any meeting of the Board of Directors by a vote of two - thirds (2/3) of the
members present, provided that written notice of the proposed change is given at least ten (10)
days prior to such meeting.
revised
January 1994
amended
June 1994
amended
December 1994
amended
April 1995
amended
September 1995
amended
October 1996
amended
September 1998
amended
September 2009
A.mended September 17, 1'009
13
ALLIANCE FOR CHILDREN
EXECUTIVE DIRECTOR JOB DESCRIPTION
MAIN DUTIES
The Executive Director is responsible for the operation of three children's advocacy center sites
throughout Tarrant County. Operations include day -to -day management, hiring, supervision and
evaluation of 15 center staff, program development, interagency collaboration with a core child protection
team of 49, and financial oversight of the annual operating budget. In addition, the Executive Director is
responsible for establishing and maintaining cordial working relationships with multiple Tarrant County
law enforcement agencies, Child Protective Services, the Tarrant County District Attorney's Office, Cook
Children's Medical Center, and multiple service provider agencies and organizations within Tarrant
County. The Executive Director provides leadership to the Board of Directors in the work of the Board
of Alliance For Children. The Executive Director reports directly to the Board of Directors of Alliance
For Children.
MINIMUM REQUIREMENTS
Bachelor of Science or Bachelor of Arts degree required; Master's degree preferred. Minimum of 5 years
experience in non - profit management and related work with Child Protective Services and the criminal
justice system required. Work experience beyond the minimum 5 year requirement may be substituted for
the Master's degree preference.
RESPONSIBILITIES
Management and Administration
The Executive Director is responsible for insuring that the staffing needs of all three centers are met at all
times. This responsibility is met by
! hiring, training, supervising, and evaluating center staff at all sites.
! assuring that all personnel records are maintained in accordance with all local, state, and federal
laws.
! monitoring and evaluating programs to determine if they are meeting established goals and
objectives.
! recommending and implementing new programs and collaborations to meet the needs of Alliance
For Children clients.
Finance
The Executive Director works with the Finance Committee to assure that the financial affairs of
the agency are conducted in a manner consistent with good business practice. Responsibilities
include:
! providing financial oversight and approval for every expenditure of the agency.
! providing oversight and input in the preparation of monthly financial statements for
Board review.
preparing annual operating and capital budgets for review by the Finance Committee and
approval of the Board of Directors.
assuring that the tinancial operations of the agency do not exceed the approved budget.
assuring that Alliance For Children annually receives a clean audit from an outside
auditor.
Facilities
The Executive Director works with the Facilities Committee in the construction, modification
and maintenance of Alliance For Children centers in Tarrant County. These responsibilities are
achieved by:
! coordinating with public agency partners to determine their needs for space and program.
! working directly with building professionals to insure that the interests of Alliance For
Children are addressed.
! authorizing needed repairs of facilities, in a cost effective and timely manner.
! making recommendations to the Facilities Committee about future needs and uses of the
three buildings.
! monitoring all contracts for services at the three centers.
Public Relations
The Executive Director formulates and maintains an effective program of public relations for the
agency. Responsibilities include:
! developing public speaking opportunities for staff and members of the speakers' bureau.
! assuring that all printed materials are updated as program changes occur.
! developing and distributing printed materials that tell the Alliance For Children story.
! promoting the annual Blue Ribbon campaign to increase awareness about Alliance For
Children and child abuse during the month of April.
! coordinating the publication of and writing articles for the Alliance For Children
newsletter.
! acting as the designated spokesperson for Alliance For Children during periods of crisis.
! developing and maintaining good media relations.
Fund Development
The Executive Director works with the Fund Development committee in developing a broad
based and systematic plan for securing sufficient funds for the agency's programs.
Responsibilities include:
! working with agency partners to maintain adequate levels of funding.
! pursuing federal, state, private foundation dollars and private contributions to support the
activities of Alliance For Children.
developing new donor relationships and maintaining existing ones.
coordinating the annual appeal.
providing oversight and direction for special event fund raising.
Strategic Planning
The Executive Director works with the Strategic Planning committee to insure that Alliance For
Children meets its organizational goals and plans appropriately for the future. Responsibilities
include:
! implementing the current plan, monitoring progress and providing timely feedback to the
committee.
! participating in and providing input in the formulation of new strategic plans
! assuring that new strategic plans are within the scope of the Alliance For Children
mission
Interagency Relations
The Executive Director chairs the Interagency Relationship committee made up of
representatives from the public agency partners and Cook Children's Medical Center.
Responsibilities include:
scheduling committee meetings on a regular basis to discuss and evaluate the
collaborative efforts within the advocacy center locations.
facilitating solutions to problems arising from conflicting agency needs of collaborating
partners.
Other Committees
In addition to the standing committees described, the Executive Director provides staff support
and leadership to the following committees as needed: Board Development, Personnel, and By-
Laws.
ALLIANCE FOR CHILDREN
JOB DESCRIPTION
POSITION: Community Educator
MAIN DUTIES
The Community Educator is responsible for generating knowledge of child abuse and enthusiasm for the
mission of Alliance For Children in the community served.
JOB RELATIONSHIPS
Reports to: Lead Center Coordinator /Associate Director /Executive Director
Supervised by: Lead Center Coordinator
Personnel supervised: None
Interrelationships: AFC staff members housed at all three locations, client
children and families, public agency staff members housed with the Center
Coordinator, team members from Cook Children's Medical Center, members
from the Tarrant County District Attorney's Office, community agencies and
youth serving organizations.
MINIMUM REQUIREMENTS
Bachelor's degree required: degree in social work or related field preferred. Experience in public speaking
preferred. Position requires ability to stand for prolonged periods, current Driver's License, automobile
insurance and ability to routinely lift 20 -30 pound objects.
RESPONSIBILITIES
The Community Educator is responsible for generating knowledge of child abuse and enthusiasm for the
mission of Alliance For Children in the community served. These responsibilities are met by:
• Scheduling, preparing and delivering the P.S. It's My Body! and NetSmartz training programs to
children and teens about personal safety and Internet safety.
• Scheduling, preparing and delivering the Stewards of Children training curriculum to parents,
community groups and youth serving organizations about preventing and responding to child sexual
abuse.
• Developing public speaking opportunities to share the story of Alliance For Children, signs and
symptoms of child abuse and reporting suspected abuse.
• Collaborating with AFC Center Coordinators and Associate Director to develop and promote Alliance
For Children's Child Abuse Awareness Campaign during the month of April.
• Developing panel presentation opportunities for the AFC team to educate school and child care
personnel about reporting responsibilities and procedures.
• Recruiting Alliance For Children volunteers through public speaking engagements, community fairs and
volunteer recruitment fairs.
• Developing and maintaining Tarrant County Safe Baby Sites and scheduling community education
events to train on the Baby Moses Law.
• Working with other social service agencies on projects of benefit to our mutual clients.
• Representing AFC by serving on collaborative committees within the community.
• Keeping the Lead Center Coordinator informed of new supporters as they develop.
• Demonstrate willingness to accept new opportunities that may be outside the current job description as
the I,ead Center Coordinator or AFC Management presents them.
Nancy Hagan is the founding Executive Director of Alliance For Children, the Tarrant
County Children's Advocacy Center program. She has been in that position since 1992.
During her tenure, the program has expanded to include child friendly centers in Fort
Worth, Arlington and Hurst. The number of alleged child abuse victims served annually
has grown from 700 in the first year of operations to 2,501 children in 2010. Since 1992
Alliance For Children has served over 34,000 children, suspected to be victims of child
abuse
Ms. Hagan is a founding member of Children's Advocacy Centers of Texas, Inc.
(CACTX), the statewide membership organization of 64 Children's Advocacy Centers.
She served twelve years on the state board and also served as its president for two years.
She has also served on the Board of Directors of CASA of Tarrant County. Prior to
moving to Tarrant County in 1990, Ms. Hagan helped start Child Advocates in Houston,
the local CASA program, and later served as President of Texas CASA.
Ms. Hagan has 30 years experience working on the state and local level to develop and
sustain community partnerships to address the serious issue of child abuse within our
Texas communities.
Katy, James Tomlinson
3601 Myrtle Springs Court
Fort Worth, Texas 76116
(817) 925 -6282 cell ICtOl lllilison tu?allianceforclhildren.org
Education Bachelor of Science in Social Work
Texas Christian University, Fort Worth, Texas, December 2004
Accreditations Licensed Bachelor of Social Work, LBSW, February 2005- April
2006. (Intend to update licensure status with the State of Texas after return)
Work Experience
September 2010- Present
Community Educator
Alliance For Children Fort Worth, Texas
* The Community Educator is responsible for generating knowledge of child
abuse and enthusiasm for the mission of Alliance For Children in the community
served.
December 2009- August 2010 East Carolina University- TEDI BEAR Children's Advocacy
Center Greenville, North Carolina
Community Outreach Coordinator /Educator
* The position is that of a social service provider to educate and coordinate
multidisciplinary teams (MDTs) to review cases of child abuse /neglect in the
region of eastern North Carolina. This will be accomplished by this position
through the Department of Pediatrics, TEDI BEAR Children's Advocacy Center.
* Participates in the gathering of information by community professionals involved
in child protection and safety (which include law enforcement investigators, DSS
CPS investigators, personnel with the District Attorney's offices, Guardian Ad
Litem programs, Victim Advocacy service providers, etc.) to assist in creating
lists of cases for routine review of case, and serve as continuing liaison with
community providers. The Outreach Coordinator /Educator is the key organizer
of the NIDT Case Review Conunittees in various counties of the 29 county
catchment area. This entails coordinating the multidisciplinary team of
professionals through establishing working relationships with those involved in
child abuse investigations (law enforcement officers and Department of Social
Services CPS workers, Assistant District Attorney's. and other child advocates).
* Compiles and analyzes information gathered in NID "I meetings utilizing the
NCATrak database to maintain information to ensure timely and comprehensive
review of cases is essential. Follow -up with professionals and monitoring of the
implementation Ofthe recommendations arising from the "I FDI BOAR CAC
clinic r�,iluatiuns �6 Ill be completed thnui�„h partiCipa1i0n V r�vicw.
* Educates professional and community members in several ways which include:
1) at the preventive level, the education of providers and investigators of the
communities in the identification of children at -risk; 2) education of students and
residents in issues relevant to child abuse; 3) being a participant as part of the
TEDI BEAR CAC as an educational resource for providers in eastern North
Carolina who have the responsibility of evaluating children who may have been
abused; 4) provide technical assistance and training to direct service providers
regarding best practices for multidisciplinary child abuse investigations; 5)
provide policy education concerning Children Advocacy Centers and
Multidisciplinary teams to policy makers within each identified county.
2007- December 2009 East Carolina LJniversity- TEDI BEAR Children's Advocacy Center
Greenville, North Carolina
Community Outreach Educator
* Responsible for educating the communities of twenty -nine counties in Eastern
North Carolina of child abuse through presentations. Present a specific program,
Darkness to Light: Stewards of Children Child Sexual Abuse Prevention
program, to organizations who work with children or community members
concerned for children's safety.
* Presentations have been made to school officials, community support agencies,
medical professionals, religious organizations, child care agencies, College and
University staff and students, etc.
* Use three forms of documentation to evaluate the program and demographic
information of participants. Responsible for documenting and recording the data
gathered from each presentation to be used in six month and yearly reports to the
funding sources of the program.
* Present information on the definition of child abuse and preventative measures
that can be made for child abuse.
* Participate in multidisciplinary staffings to discuss cases TEDI BEAR CAC
receives and help to determine appropriate resources for the officials involved in
the case. Also to determine community organizations that might benefit from the
Stewards of Children presentation.
* Along with presenting information to community members, work is done to
improve relationships with other organizations through face -to -face meetings and
conversations with potential organizations and community groups.
* Promoting the Stewards of Children presentation to community groups through
fairs, conferences, using local media through interviews and news events.
Communicate effectively through oral and written response.
* Assist in the Child Abuse Prevention Month activities, planning the location,
dates and times of the events along with the promoting and development of
promotional tools for events.
Jan. 2007 -Sept. 2007 Alliance For Children Fort Worth, Texas
Center Coordinator
IZc�p��li�lhi� 101 thic day- to-d.v, operltions of th« Arlington ot11Cc o1 .- VIiancc 1'Or
('hlldre•n. I am fi
prevention programs, client support programs, volunteer recruitment and
nurturing of the multidisciplinary team housed at the center.
* In charge of the efficient operations of the local Alliance For Children programs
and community served.
Responsibilities included generating knowledge of child abuse and enthusiasm
for the mission of Alliance For Children in the community served. I do this by
providing community education to children and adults with the educational
programs Alliance For Children presents which include, P.S. It's My Body,
Netsmartz, Stewards of Children Darkness to Light and Baby Moses programs.
also have presentations regarding the signs and symptoms of child abuse and
reporting abuse.
Responsible for developing and supporting the Alliance For Children Partner
Agency team in their respective center. This is accomplished by developing
interagency relationships with all members of law enforcement, Child Protective
Services, Cook Children's Medical Center, the Tarrant County District Attorney's
office, and Alliance For Children staff. I am responsible for ensuring that every
client and family receives the support and assistance they need during and after
an investigation.
2005 -2007 Texas Department of Social Services- Child Protective Services
Fort Worth, Texas
Investigator
* Investigating the most serious forms of physical and sexual child abuse in
Tarrant County.
* Responsible for making determinations that are in the best interest of the child.
After having discovered who did what, when, why and how.
* Responsible for providing families with an understanding of the role of Child
Protective Services along with the various services that are available to the
families. Providing the families with resources to help better their situation,
which may include, counseling, legal information, basic house ware needs,
referrals for school, Thanksgiving and Christmas programs.
* Community interaction and networking with different agencies to provide my
clients the services needed.
* Intense documentation ofeverti contact made. resources given, agency articles
and paperwork and preparing and completing case tiles and computer programs.
* Working as a Multidisciplinary Team with Child Protective Services, the Fort
Worth Police Department. District Attorney's office, Cook Children's Medical
Center and Alliance for Children staff.
* Trained Forensic Interviewer in Tarrant Countv. Conducted interviews of
children ()fall ages, trained throuLh the methods of the Corner f louse Center_
2003 -2004 Alliance for Children Fort Worth, Texas
Intern/ Family Advocate
* Acted as a case manager for families with a child that has been abused.
* Assisted families in locating resources for a variety of problems including
counseling, financial, medical, and legal by using my social work skills to help
me network with other agencies and members of the community.
* Participated as a co- facilitator in group counseling for sexually abused girls aged
5 -13 years old.
* Documented contacts, resources given and used, client information, and agency
reports in an organized and timely manner.
Leadership Experiences, Skills and Affiliations
Skills
Business and Personal computer skills to include all Microsoft related programs. Public
speaking skills attained while providing community education regarding Child Abuse to children
and adults in Tarrant County and Eastern North Carolina and volunteering with various social
groups.
Affiliations
Member, Pitt Resource Connection; Member of the Pitt /Greenville Young Professionals
group- Chamber of Commerce; President, Eastern North Carolina Kappa Kappa Gamma Alumni
Association; Member of St. James United Methodist Church- Greenville, NC; Member of Kappa
Kappa Gamma Sorority; Member of the Junior Woman's Club of Fort Worth.
ALLIANCE FOR CHILDREN, INC.
FINANCIAL STATEMENTS
(with independent auditors' report thereon)
September 30, 2010 and 2009
ALLIANCE FOR CHILDREN, INC.
TABLE OF CONTENTS
Independent Auditors' Report
Financial Statements:
Statements of Financial Position
Statements of Activities
Statements of Cash Flows
Statements of Functional Expenses
Notes to Financial Statements
Page No.
3
5
A
Goldin Peiser & Peiser, LLP
CPAs and Strategic Advisors
INDEPENDENT AUDITORS' REPORT
To the Board of Directors
Alliance for Children, Inc.
Fort Worth, Texas
We have audited the accompanying statement of financial condition of Alliance for Children, Inc.
(the "Agency ") as of September 30, 2010, and the related statements of activities, cash flows, and
functional expenses for the year then ended. These financial statements are the responsibility of
the Agency's management. Our responsibility is to express an opinion on these financial
statements based on our audit. The prior -year summarized comparative information was derived
from the Agency's 2009 financial statements which were audited by other auditors whose report
dated February 10, 2010, expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of Alliance for Children, Inc. as of September 30, 2010, and the changes in
its net assets and its cash flows for the year then ended in conformity with accounting principles
generally accepted in the United States of America.
j,&
Janua 14, 2011
ALLIANCE FOR CHILDREN, INC.
STATEMENTS OF FINANCIAL POSITION
September 30, 2010 and 2009
ASSETS
ASSETS
Cash and cash equivalents
Grants and contracts receivable
Contributions receivable
Prepaid expenses
Unconditional promises to give (Note 5)
Net property and equipment (Note 3)
License fee, net (Note 4)
Endowment fund (Note 6)
Total Assets
LIABILITIES
Accounts payable
Accrued liabilities
Deferred revenue
Total Liabilities
2010 2009
$ 649,100 $ 486,835
61,476
46,071
-
10,000
16,184
9,000
75,000
-
3,525,775
3,633,684
63,125
70,625
176,366
148,171
$ 4,567,026 $ 4,404,386
LIABILITIES AND NET ASSETS
COMMITMENTS AND CONTINGENCIES (Note 9)
NET ASSETS
Unrestricted
Undesignated
Designated
Temporarily restricted
Permanently restricted
Total Net Assets
Total Liabilities and Net Assets
See independent auditors' report
and notes to financial statements 2
$ 22,197
36,913
60,289
119,399
$ 27,542
37,431
7A Ant]
135,376
4,055,397 4,073,375
17,084
16,000
4,072,481
4,089,375
150,146
54,635
225,000
125,000
4,447,627 4,269,010
$ 4,567,026 $ 4,404,386
ALLIANCE FOR CHILDREN, INC.
STATEMENTS OF ACTIVITIES
Year ended September 30, 2010,
with Comparative Total for 2009
See independent auditors'report
and notes to financial statements. 3
Temporarily
Permanently
Total
Unrestricted
restricted
restricted
2010
2009
REVENUE AND OTHER SUPPORT
Contributions
Fundraising events
$ 225,802
$ 136,416
$ 100,000
$ 462,218
$ 198,524
County grants
142,723
220,691
142,723
181,537
City grants
195,886
220,691
220,691
State grants
446,091
195,886
193,884
Federal grants
148,059
446,091
365,789
Other grants
303,134
-
148,059
94,357
Other revenue
8,655
303,059
333,972
Interest income
-
8,655
8,831
Net assets released from restrictions:
2,111
2,111
3,979
Satisfaction of program restrictions
43,016
(43,016)
Total Revenue and Other Support
1,734,057
95,511
100,000
1,929,568
1,601,564
EXPENSES
Program services
1,347,413
Management and general
264,881
1,347,413
1,317,703
Fundraising
138,657
264,881
229,814
Total Expenses
1,750,951
138,657
168,362
-
-
1,750,951
1,715,879
Change in Net Assets
(16,894)
95,511
100,000
178,617
(114,315)
Net Assets at Beginning of Year
4,089,375
54,635
125,000
4,269,010
4,383,325
Net Assets at End of Year
$ 4,072,481 $
150,146 $
225,000
$ 4,447,627
$ 4,269,010
See independent auditors'report
and notes to financial statements. 3
ALLIANCE FOR CHILDREN, INC,
STATEMENTS OF CASH FLOWS
Years ended September 30, 2010 and 2009
Cash and Cash Equivalents, end of year
See independent auditors' report
and notes to financial statements 4
2009
$ (114,315)
121,943
1,797
10,000
24,649
6,909
9,800
(8,966)
51,817
38,505
(3,979)
(12,016)
22,510
74,327
412,508
$ 649,100 $ 486,835
2010
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets
Adjustments to reconcile change in net assets to
$ 178,617
net cash provided by operating activities
Depreciation and amortization
Change in operating assets and liabilities:
121'773
Grants and contracts receivable
Contributions receivable
(15,405)
Prepaid expenses
0,
Unconditional promises to give
(77184)
'184)
,
Accounts payable
(75,000)
Accrued liabilities
(5,345)
Deferred revenue
(518)
NET CASH PROVIDED BY OPERATING ACTIVITIES
4)
196,8
196, 824
CASH FLOWS FROM INVESTING ACTIVITIES
Maturity of certificates of deposit
Interest earned and transferred to endowment fund
Property
(2'111)
and equipment purchases
NET CASH (USED) PROVIDED BY INVESTING ACTIVITIES
(6,364)
(8,475)
CASH FLOWS FROM FINANCING ACTIVITIES
Cash designated for endowment fund
Endowment fund cash released from designated
(17,08
Contributions received for investment in endowment fund
NET
16,000 0
(25,000)
CASH USED BY FINANCING ACTIVITIES
(26,084)
Net Increase in Cash and Cash Equivalents
162,265
Cash and Cash Equivalents, beginning of year
_ 486,835
Cash and Cash Equivalents, end of year
See independent auditors' report
and notes to financial statements 4
2009
$ (114,315)
121,943
1,797
10,000
24,649
6,909
9,800
(8,966)
51,817
38,505
(3,979)
(12,016)
22,510
74,327
412,508
$ 649,100 $ 486,835
ALLIANCE FOR CHILDREN, INC.
STATEMENTS OF FUNCTIONAL EXPENSES
Year ended September 30, 2010,
with Comparative Total for 2009
See independent auditors'report
and notes to financial statements 5
Program
Management
services
and general
Fundraising
2010
Total
2009
SALARIES AND RELATED
EXPENSES
Salaries
Payroll taxes
$ 636,878
$ 163,302
$ 16,330
$ 816,510
$ 787,514
Employee benefits
49,879
77,630
12,790
1,279
63,948
60,933
Total Salaries and Related
22 472
2,043
102,145
91,320
Expenses
764,387
198,564
19,652
982,603
939,767
OTHER EXPENSES
Professional
Client contract services
2,091
32,742
81,000
115,833
110,322
90 , 812
Rent
55,599
10,671
_
90,812
88,521
Utilities
47,533
2,522
-
66,270
48,131
Telephone
43,941
2,329
385
50,440
48,239
Fundraising events
_
303
46,573
42,908
Community education
31 ,693
35,481
35,481
74,446
Maintenance
22,917
-
1'206
31,693
33,811
Insurance
20,156
3,409
-
24,123
31,125
Janitorial
21,552
1'134
23,565
17,820
Training
20,640
1,500
-
22,686
23,031
Mileage
18,727
431
-
22,140
13,342
O
Office supplies
17,325
916
_
19,158
23,130
Partner agency training
17,344
75
18,316
16,170
Equipment lease
14,391
-
764
17,344
14,038
Printing
12,775
1,064
122
15,277
19,130
Security
13,378
704
532
14,371
18,725
Office expenses
9,007
14,082
13,256
Other
4,205
276
177
9,283
6,692
Postage
3,256
383
915
5,297
5,810
Total Other Expenses
4- 67 342
60,228
192
3,831
5,522
119,005
64 6,575
654,169
Total before Depreciation
and Amortization
1,231,729
258 792
138,657
1,629,178
1,593,936
Depreciation and amortization
115,684
6,089
----__
121,773 ____L21,943
Total Expenses
$ 1,347,413 $
264,881 $
138,657 $ 1,750,951 $ 1,715,879
See independent auditors'report
and notes to financial statements 5
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 1 — NATURE OF ACTIVITIES
Alliance for Children, Inc. (the "Agency ") is a coordinating agency for evaluation, intervention, evidence gathering
and counseling for the benefit of abused children. The Agency's mission is "to protect children of Tarrant County
from child abuse through teamed investigations, healing services and community education." Partner agencies
include various police departments in Tarrant County, the District Attorney's Office of Tarrant County, Child
Protective Services and Cook Children's Healthcare System. Staff from some of these agencies are co- located in
the three centers operated by Alliance For Children in Tarrant County, Texas.
The Agency presently provides coordinating services in Fort Worth, Arlington and Northeast Tarrant County,
Texas.
NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Basis of Presentation
The accompanying financial statements were prepared in accordance with accounting principles generally
accepted in the United States of America.
Management Estimates and Assumptions
The preparation of financial statements in conformity with generally accepted accounting principles requires
management to make certain estimates and assumptions. Those estimates and assumptions affect the reported
amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and
expenses. Actual results could vary from the estimates that were used.
Fair Values of Financial Instruments
The carrying amounts of cash and cash equivalents, receivables, other current assets, accounts payable, accrued
expenses and deferred revenue approximate fair value because of the short maturity of those instruments.
Cash and Cash Equivalents
For purposes of the statements of cash flows, the Agency considers all unrestricted investments with initial
maturities of three months or less to be cash equivalents.
Grants and Contracts Receivable
Grants and contracts receivable primarily represent amounts due from government agencies for reimbursement of
allowable costs according to the agreement. Management uses the "allowance method" and evaluates the
adequacy of the allowance for doubtful accounts based on a periodic review of individual accounts. The primary
factors considered in determining the amount of the allowance are collection history, the aging of the accounts
and other specific information known to management that may affect collectability. No allowance for doubtful
accounts is considered necessary at September 30, 2010 and 2009.
Promises to Give
Contributions are recognized when the donor makes a promise to give to the Agency that is, in substance,
unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if
the restrictions expire in the fiscal year in which the contributions are recognized. All other donor - restricted
contributions are reported as increases in temporarily or permanently restricted net assets depending on the
nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to
unrestricted net assets. The Agency uses the previously described allowance method to determine uncollectible
promises receivable.
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Property and Equipment
Property and equipment that is purchased is recorded at cost and depreciated over the estimated useful lives
using the straight -line method over of a life of generally forty years for buildings and land improvement and five
years for equipment and other property.
Donations of property and equipment are recorded as support at their fair value. Such donations are reported as
unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with
explicit restrictions regarding their use and contributions of cash that must be used to acquire property and
equipment are reported as restricted support. Absent donor stipulations regarding how long those donated assets
must be maintained, the Agency reports expirations of donor restrictions when the donated or acquired assets are
placed in service as instructed by the donor. The Agency reclassifies temporarily restricted net assets to
unrestricted net assets at that time.
Property and equipment exceeding $1 thousand are capitalized and are stated at cost less accumulated
depreciation. Depreciation expense was approximately $114 thousand in both 2010 and 2009. Maintenance and
repairs that do not significantly improve or extend the lives of property and equipment are charged to expense as
incurred.
When assets are sold or retired, their cost and related accumulated depreciation are removed from the accounts
and any resulting gain or loss is reported in the statement of activities.
Impairment of Long -Lived Assets
The Agency periodically evaluates whether events and circumstances have occurred that indicate the remaining
estimated useful life of long -lived assets may warrant revision or that the remaining balance may not be
recoverable. These factors include a significant deterioration of operating results, changes in business plans, or
changes in anticipated cash flows. When factors indicate that an asset should be evaluated for possible
impairment, the Agency reviews long -lived assets to assess recoverability from future operations using
undiscounted cash flows. Impairments are recognized to the extent that the carrying value exceeds fair value.
No impairments were recorded during the years ended September 30, 2010 or 2009.
Revenue Recognition
Revenue is recognized as contributions when received or unconditionally pledged and as expenses which are
reimbursable under grants or contracts are incurred.
Support that is restricted by the donor is reported as an increase in unrestricted net assets if the restriction
expires in the reporting period in which the support was received. All other donor - restricted support is reported as
an increase in temporarily or permanently restricted net assets depending on the nature of the restriction. When
a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets.
Deferred revenue primarily represents donations to help fund the annual Crabtree Golf Tournament held in
October of each year.
No amounts have been reflected in the financial statements for donated services. The Agency generally pays for
services requiring specific expertise. However, many individuals volunteer their time and perform a variety of
tasks that assist the Agency, but these services do not meet the criteria for recognition as contributed services.
The Agency receives more than 6,800 volunteer hours per year.
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Income Taxes
Based on a determination letter dated September 1991, income taxes are not recognized in the accompanying
financial statements since the Agency is exempt from federal and state taxation under Section 501(c)(3) of the
Internal Revenue Code and similar state statutes. In addition, the Agency is not classified as a private foundation
within the meaning of Section 509(a)(1) and 170(b)(1)(A)(iv) of the Internal Revenue Code.
Functional Allocation of Expenses
The costs of providing the programs and activities of the Agency have been summarized on a functional basis in
the statements of activities. Accordingly, certain costs have been allocated among program, fundraising and
supporting services.
Prior Year Comparative Information
The accompanying financial statements include certain prior year summarized comparative information in total but
not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity
with accounting principles generally accepted in the United States of America. Accordingly, such information
should be read in conjunction with the Agency's financial statements for the year ended September 30, 2009,
from which the summarized information was derived.
Reclassifications
Certain amounts from the prior year have been reclassified to conform to the current year presentation. The
primary change was the reclassification of approximately $84 thousand VOCA funds from state to federal grants
in the accompanying statements of activities.
Subsequent Events
Management evaluates subsequent events the date of the independent auditors' report, which is the date the
financial statements were available to be issued.
Recent Accounting Pronouncements
In June 2009, the FASB issued the FASB Accounting Standards Codification ( "Codification ") effective for financial
statements issued for periods ending after September 25, 2009. The Codification has become the single source
of authoritative generally accepted accounting principles ( "GAAP ") recognized by the FASB to be applied by
nongovernmental entities. Adoption of the Codification did not have any impact on the Agency's financial
statements.
Concentrations of Risk
During both fiscal year 2010 and 2009, two governmental entities contributed more than 10% each of the
Agency's total revenue and support for each year.
Uncertain Tax Positions
The Agency has reviewed its tax positions, as codified in FASB ASC 740 -10, and in the opinion of management,
does not believe it has any uncertain tax positions as of September 30, 2010.
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 3 — NET PROPERTY AND EQUIPMENT
Net property and equipment consisted of the following:
NOTE 4 — LICENSE FEE
The Agency has signed an agreement with Tarrant County, Texas for a twenty -year license to provide children
services in a facility owned by the County. The license fee of $150 thousand is being amortized at $7.5 thousand
per year on the straight -line basis over the life of the license. Accumulated amortization was approximately $87
and $79 thousand at September 30, 2010 and 2009, respectively.
NOTE 5 — RESTRICTIONS ON ASSETS
The accompanying financial statements include net assets that are temporarily restricted based on donor -
imposed purpose or time restrictions. A summary of temporarily restricted net assets at September 30 follows:
2010 2009
Time restrictions $ - $10,000
Unappropriated endowment earnings 9,282 7,171
Program services 140,864 37,464
S10,146 MA M5
Designated unrestricted net assets of $16 thousand at September 30, 2009, were designated for property
improvements which have been completed.
The unconditional promises to give balance of $75 thousand at September 30, 2010 is restricted as an
endowment fund contribution and is due in two equal installments of $37.5 thousand in March 2011 and 2012.
NOTE 6 — ENDOWMENT FUND
The Agency's endowment fund consists of money market funds. The funds consists of contributions made to
establish a permanent endowment (Alliance for Children Endowment Fund), the earnings from which are to be
used to support the Agency's facilities. As required by GAAP, net assets associated with endowment funds are
classified and reported based upon the existence or absence of donor - imposed restrictions.
September 30
2010
2009
Land
$ 442,057
$ 442,057
Land improvements
111,071
111,071
Building
3,177,669
3,177,669
Furniture and fixtures
52,242
47,735
Equipment
120,820
118,963
Leasehold improvements
71.124
71.124
Total property and equipment
3,974,983
3,968,619
Accumulated depreciation
(449,208)
(334,935)
$ 3.525.775
$ 3,633.6a4
NOTE 4 — LICENSE FEE
The Agency has signed an agreement with Tarrant County, Texas for a twenty -year license to provide children
services in a facility owned by the County. The license fee of $150 thousand is being amortized at $7.5 thousand
per year on the straight -line basis over the life of the license. Accumulated amortization was approximately $87
and $79 thousand at September 30, 2010 and 2009, respectively.
NOTE 5 — RESTRICTIONS ON ASSETS
The accompanying financial statements include net assets that are temporarily restricted based on donor -
imposed purpose or time restrictions. A summary of temporarily restricted net assets at September 30 follows:
2010 2009
Time restrictions $ - $10,000
Unappropriated endowment earnings 9,282 7,171
Program services 140,864 37,464
S10,146 MA M5
Designated unrestricted net assets of $16 thousand at September 30, 2009, were designated for property
improvements which have been completed.
The unconditional promises to give balance of $75 thousand at September 30, 2010 is restricted as an
endowment fund contribution and is due in two equal installments of $37.5 thousand in March 2011 and 2012.
NOTE 6 — ENDOWMENT FUND
The Agency's endowment fund consists of money market funds. The funds consists of contributions made to
establish a permanent endowment (Alliance for Children Endowment Fund), the earnings from which are to be
used to support the Agency's facilities. As required by GAAP, net assets associated with endowment funds are
classified and reported based upon the existence or absence of donor - imposed restrictions.
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 6 — ENDOWMENT FUND (continued)
The endowment fund net asset activity and composition by type of funds as of September 30 is as follows:
Interpretation of Relevant Law
The Agency holds all donor - restricted endowment contributions by requiring the preservation of the fair value of
the original gift as of the gift date of the donor - restricted endowment funds absent explicit donor stipulations to the
contrary. As a result of this interpretation, the Agency classifies permanently restricted net assets as; (a) the
original value of gifts donated to the permanent endowment, (b) the original value of subsequent gifts to the
permanent endowment, and (c) accumulations to the permanent endowment made in accordance with the
direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The remaining
portion of the donor - restricted endowment fund that is not classified in permanently restricted net assets is
classified as temporarily restricted net assets until those amounts are appropriated for expenditure by the Agency.
In accordance with the law, the Agency considers the following factors in making a determination to appropriate or
accumulate donor - restricted funds: the duration and preservation of the funds; the purposes of the Agency and
the donor - restricted endowment fund; the general economic conditions; the possible effect of inflation and
deflation; the expected total return from income and the appreciation of investments; other resources of the
Agency; and the investment policies established by the Agency.
Return Objectives and Risk Parameters
Endowment funds will be prudently invested as permanently restricted funds, in a manner consistent with earning
superior long -term capital appreciation, while minimizing both short and long -term volatility. As a permanent fund,
the investment objectives for the endowment require disciplined and consistent management that accommodates
all events that are relevant, reasonable and probable. Extreme positions or frequent variations in management
style are not consistent with these objectives. The investments of the endowment shall be appropriately
diversified so as to minimize risk and volatility while maximizing expected returns.
Strategies Employed for Achieving Objectives
In general, the return objective for the endowment is an average annual total real (adjusted for inflation and fees)
rate of return as measured over a three to five -year market period. The asset allocation, consistent with these
expectations, shall be within the following ranges; Equities 60 -80 %, Fixed Income 20 -40% and Cash 0 -10 %.
It is the responsibility of the Executive Director working in conjunction with the investment consultant, to monitor
asset allocation and to make adjustments, as necessary, to ensure an on -going asset allocation consistent with
return objectives and cash requirements. Variations of up to five percentage points from the stated targets are
acceptable. It is also understood the Investment Committee will review the portfolio's asset allocation ranges no
less than twice annually.
10
Unrestricted -
Temporarily
Permanently
Designated
restricted
restricted
Total
Balance at September 30, 2008
Interest earned
$16,000
$ 4,040
$125,000
$145,040
Balance at September 30, 2009
-
16,000
3,131
7,171
125,000
3,131
148,171
Cash contribution
Interest earned
-
-
2,111
25,000
25,000
Release of designated funds
(16,000)
-
-
2,111
Addition to designated funds
17,084
-
(16,000)
Balance at September 30, 2010
17 0
-
$ 9 282
-
150.0
17.084
$176 366
Interpretation of Relevant Law
The Agency holds all donor - restricted endowment contributions by requiring the preservation of the fair value of
the original gift as of the gift date of the donor - restricted endowment funds absent explicit donor stipulations to the
contrary. As a result of this interpretation, the Agency classifies permanently restricted net assets as; (a) the
original value of gifts donated to the permanent endowment, (b) the original value of subsequent gifts to the
permanent endowment, and (c) accumulations to the permanent endowment made in accordance with the
direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The remaining
portion of the donor - restricted endowment fund that is not classified in permanently restricted net assets is
classified as temporarily restricted net assets until those amounts are appropriated for expenditure by the Agency.
In accordance with the law, the Agency considers the following factors in making a determination to appropriate or
accumulate donor - restricted funds: the duration and preservation of the funds; the purposes of the Agency and
the donor - restricted endowment fund; the general economic conditions; the possible effect of inflation and
deflation; the expected total return from income and the appreciation of investments; other resources of the
Agency; and the investment policies established by the Agency.
Return Objectives and Risk Parameters
Endowment funds will be prudently invested as permanently restricted funds, in a manner consistent with earning
superior long -term capital appreciation, while minimizing both short and long -term volatility. As a permanent fund,
the investment objectives for the endowment require disciplined and consistent management that accommodates
all events that are relevant, reasonable and probable. Extreme positions or frequent variations in management
style are not consistent with these objectives. The investments of the endowment shall be appropriately
diversified so as to minimize risk and volatility while maximizing expected returns.
Strategies Employed for Achieving Objectives
In general, the return objective for the endowment is an average annual total real (adjusted for inflation and fees)
rate of return as measured over a three to five -year market period. The asset allocation, consistent with these
expectations, shall be within the following ranges; Equities 60 -80 %, Fixed Income 20 -40% and Cash 0 -10 %.
It is the responsibility of the Executive Director working in conjunction with the investment consultant, to monitor
asset allocation and to make adjustments, as necessary, to ensure an on -going asset allocation consistent with
return objectives and cash requirements. Variations of up to five percentage points from the stated targets are
acceptable. It is also understood the Investment Committee will review the portfolio's asset allocation ranges no
less than twice annually.
10
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 6 — ENDOWMENT FUND (continued)
Spending Policy and How the Investment Objectives Relate to Spending Policy
At the current time and until the endowment exceeds $1 million the spending rate will be 0 %. Thereafter, the
spending rate is 5 %; the amount to be spent in each coming year shall be approved annually by the Investment
Committee. Though changes to the spending rate are expected to be infrequent, the Investment Committee may
recommend changes in the spending rate when it is deemed appropriate to do so.
NOTE 7 — SUPPORT AND REVENUES
The Agency's Arlington facility is provided by the City of Arlington, Texas under a long -term lease arrangement
which represents an in -kind donation by the City of Arlington. The value of this in -kind donation of rent is
recognized as revenue by the Agency. The estimated fair value of the rental facility recognized as a contribution
and program service expense was approximately $58 thousand and $43 thousand during fiscal year 2010 and
2009, respectively.
The Agency subleases portions of its facilities to the State of Texas under cancellable sublease agreements.
During both fiscal year 2010 and 2009, the Agency received approximately $76 thousand each year from these
subleases which are recognized as state contributions in the accompanying statements of activities.
NOTE 8 — LINE OF CREDIT
The Agency has an unsecured line of credit with a bank in the amount of $150 thousand, which expires in
February, 2011. Borrowings under the line of credit would bear interest at the bank's prime rate (3.25% at
September 30, 2010). There were no outstanding borrowings under the line of credit as of September 30, 2010 or
2009.
NOTE 9 — COMMITMENTS AND CONTINGENCIES
Commitments
The Agency leases certain office equipment under non cancellable operating leases that expire in various years
through 2015. The future minimum lease payments under the lease agreements is approximately $13, $10, $10,
$8 and $5 thousand per year during fiscal years 2011 -2015, respectively.
The Agency rents its Arlington, Texas facility from the City of Arlington under a lease agreement expiring in 2014
for $1 per year. The lease is cancellable with 90 days notice.
The Agency also leases home office space from an employee under a cancellable operating lease requiring
monthly rental of $570 through December, 2011.
Contingencies
The Agency receives a substantial amount of its support from federal, state and local government grants. These
grants require fulfillment of certain conditions as set forth in the grant agreement. Failure to fulfill the conditions
could result in the return of the funds to grantors. In the opinion of management, the Agency is in compliance with
the terms and conditions of the grants.
NOTE 10 —RETIREMENT PLAN
The Agency sponsors a Simple IRA plan for the benefit of its employees. Employees are eligible to participate
after they have completed one year of service. The Agency matches all eligible employees' contributions to the
IRA at a maximum of 2% of each employee's salary. The Agency contributed approximately $12 and $11
thousand to the IRA during the 2010 and 2009 fiscal years, respectively.
ALLIANCE FOR CHILDREN, INC.
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2010 and 2009
NOTE 11 — FAIR VALUE MEASUREMENTS
Fair values of assets measured on a recurring basis are as follows:
Quoted Prices
In Active
Significant
Markets for
Other
Significant
Identical
Observable
Unobservable
Assets
Inputs
Inputs
Fair Value (Level 1)
(Level 2)
(Level 3)
Money market accounts
September 30, 2010 $ 176,366 $ 176,366
$ -
$ -
September 30, 2009 148,171 148,171
-
-
12
Exhibit B
Alliance for Children
Budget Detail Worksheet
A. Personnel
Position
Description
% on Project
Total
Community Educator
$18.25 x 208 hours
Sub -Total
$3796.00
Sub -Total
$3,796.00
B. Fringe Benefits
Position
Description
Total
Community Educator
Medicare and Social Security
$290.00
Sub -Total
$290.00
C. Travel
Purpose of Travel
Location
Item
Computation
Cost
$1,000.00
Within Ft. Worth
Mileage
$.50 /mile x 880 miles
$440.00
Sub -Total
$0.00
D. Equipment
Item
Unit Price/ Number
Total
Dell laptop
$1,000 x 1
$1,000.00
Dell projector
$1,000 x 1
$1,000.00
Sub -Total
1 $2,000.00
E. Supplies
Item
Unit Price/ Number
Total
Workbooks
$10.00 /book x 500
$5,000.00
Sub -Total
1 $5,000.00
F. Consultants and Contractor Services
Item
Description
Unit Price/ Number
Total
Training and Certification
Stewards of Children facilitators
$350 /person x 3
$1,050.00
Sub -Total
$1,050.00
G. Other Cost
Item
Description
Unit Price/
Number
Total
$0.00
Sub -Total
$0.00
1 of 2
Summary
-Budget
Category
Amount
-Budget
A. Personnel
$3,796.00
B. Fringe
$290.00
C. Travel
$440.00
D. Equipment
$2,000.00
E. Supplies
$5,000.00
F. Consultants and Contractor Services
$1,050.00
G. Other Costs
$.00
TOTAL PROJECT COSTS
$12,576.00
2 of 2
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2012 Community -Based Programs
Program Period 12/7/11 to 09/30/12
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Submitting Agency: Alliance for Children
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
Address:
Period covered by this request: to
mm/dd/yy mm/dd/yy
Budget Category
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants /Contracts
8 Other - Direct Cost
9 Indirect Costs
Total Programmatic Costs
A B
C
D
E
Total of Previous
(B +C)
(A -D)
Reimbursements
This
Total
Balance
Budaet Amount Requested
Reauest
Reauested
Available
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, Include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
1 have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Grantee Authorized Official Date
Summary:
Total Budget: $ 12,576.00
Previous Requests: $ -
This Request: $ -
Total Spent: $ -
Balance left in grant: $ 12,576.00
°Fiscal A °Bnt:Use
Fund
i :Account "
}� Center
$ —
$
$
$
—
000;
$ -
$
$ -
$
$
$
�s'a:3tcz. "a
—
—',ii.rvs,:,
5<t,:`#3� +;§;.:35 RtW
"v�i
T'9i.
$ —
$ —
Y�S"Y-'.?d in'.C.� i^ r�.�y
Y:W, ?}'X°T
12,5"76.0
$
$
-
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, Include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
1 have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Grantee Authorized Official Date
Summary:
Total Budget: $ 12,576.00
Previous Requests: $ -
This Request: $ -
Total Spent: $ -
Balance left in grant: $ 12,576.00
°Fiscal A °Bnt:Use
Fund
i :Account "
}� Center
Exhibit D
FY 2012 Community- Based Programs
Program Activities Report
Program Period 12/07/11 to 09/30/12
Submit to: Fort Worth Police Department Agency:
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Alliance for Children, Inc.
Cumulative Total
Activities Monthly Total Dec 7th- Present
1 Number of Stewards of Children Classes taught during the month
2
Number of unduplicated attendees of the Classes during the month
3 Number of coalition partners recruited Burning the month
Year End Goal
44
500
3
4
Number of new facilitators trained during the month 5
Exhibit E
FY 2012 Community- Based Programs
Program Effectiveness Measurement Report
Program Period 12/07/11 to 09/30/12
Due Quarterly: Dec -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered:
Effectiveness Measurements
to
Agency: Alliance for Children
Name:
email:
Phone Number:
Address:
1 Attendees will show an increase in Pre and Post tests score by an average of 20 point increase.
Please include a narrative of events and accomplishment that occurred during the reporting period
Attendees will be asked to complete a survey six weeks after attending the training. Attendees will show an 80%
2 retention of knowledge.
Please include a narrative of events and accomplishment that occurred during the reporting period
Attendees will be asked to complete a survey six weeks after attending the training. Attendees will be able to
3 demonstrate protective behaviors for children.
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
FOR N
COUNCIL ACTION: Approved on 12/6/2011
DATE: 12/6/2011 REFERENCE * *C -25315 LOG NAME: 35FY12ALLIANCEFORCHILDREN
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with Alliance for Children, Inc., for Fiscal Year 2012
Community -Based Program Funding from the Crime Control and Prevention District Fund
in the Amount of $12,576.00 to Operate Protecting Children from Sexual Abuse: It's the
Adult Thing to Do Program (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Alliance for Children,
Inc., for Fiscal Year 2012 community -based program funding from the Crime Control and Prevention
District Fund in the amount of $12,576.00 to operate Protecting Children from Sexual Abuse: It's the
Adult Thing to Do Program.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year
2012 budget for community -based crime prevention programs. Funding requests were solicited
through a Request for Proposal (RFP).
A panel consisting of City Staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the CCPD. On August 30, 2011, the CCPD Board reviewed and approved the
panel's recommendation to fund seven of the crime prevention programs including Alliance for
Children, Inc. The term of the Contract is December 7, 2011 through September 30, 2012.
Alliance for Children, Inc., is taking a proactive position against sexual predators of children by
teaching adults the Stewards of Children curriculum. This curriculum empowers adults to
courageously protect children from ever becoming child sexual abuse victims. It also teaches adults
to react courageously on behalf of children in the event that sexual abuse has already occurred.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2012
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers FROM Fund /Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
GR79 539120 0359504 $12,576.00
Charles W. Daniels (6199)
Jeffery W. Halstead (4210)
Gerald Chandler (4219)