HomeMy WebLinkAbout(0039) M&C 20-0102City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/18/20 M&C FILE NUMBER: M&C 20-0102
LOG NAME: 80 ARCADIA TRAIL CONNECTION
SUBJECT
Authorize the Acceptance of a Texas Parks and Wildlife Department Recreational Trails Program Grant in the Amount of $131,264.00 and
Transfer Matching Funds in the Amount of $32,816.00 for a Total Grant Project Amount of $164,080.00, Authorize the Acceptance of Funds from
the City of Watauga, Texas in an Amount up to $50,000.00 for Design Cost Sharing, Authorize the Execution of an Interlocal Agreement with the
City of Watauga, Texas for Construction Cost Sharing, Authorize the Acceptance of Funds from the City of Watauga, Texas in an Amount up to
$250,000.00 for Construction Cost Sharing for the Arcadia Trail South Extension Project, and Adopt Appropriation Ordinances (2018 Bond
Program) (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a Texas Parks and Wildlife Department Recreational Trails Program Grant in the amount of $131,264.00 with
City participation in the amount $32,816.00 for a total grant project cost of $164,080.00 for Arcadia Trail Connection project;
2. Authorize the transfer of $32,816 from the 2018 Bond Program Fund to the Grants Cap Projects Federal Fund as the City's grant matching
funds;
3. Authorize the acceptance of City of Watauga, Texas funds in an amount up to $50,000.00 for design cost sharing for the Arcadia Trail South
Extension project;
4. Authorize the execution of an Interlocal Agreement with the City of Watauga, Texas for construction cost sharing for the Arcadia Trail South
Extension project;
5. Authorize the acceptance of City of Watauga, Texas funds in an amount up to $250,000.00 for construction cost sharing for the Arcadia Trail
South Extension project;
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Cap Projects Federal Fund in
the amount of $131,264.00 for the Arcadia Trail South Extension project; and
7. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Intergovernmental Contribution Fund in
the amount up to $300,000.00 for the Arcadia Trail Connection project.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the acceptance of Texas Parks & Wildlife Department (TPWD)
grant funds in the amount of $131,264.00, transfer the required match, authorize the acceptance of City of Watauga, Texas (Watauga) funds in an
amount up to $50,000.00 for design cost sharing, authorize the execution of an interlocal agreement (ILA) with Watauga for construction cost
sharing, and accept Watauga funds in an amount up to $250,000.00 for construction cost sharing for the Arcadia Trail South Extension project.
The City Council adopted Resolution No. 4398-01-2015 on January 27, 2015 authorizing the Park & Recreation Department (PARD) to apply for
a Recreational Trails Program Grant from TPWD for a trail extension at Arcadia Park.
The Texas Parks and Wildlife Commission awarded $131,264.00 in reimbursable funding with a required 20% local match for the project on
June 15, 2015, subject to project approval by state and federal agency reviews.
During state and federal project review, the City executed a professional services agreement with Jacobs Inc. (City Secretary Contract No.
49735 on October 2, 2017 ) to define trail and low-water bridge technical requirements, to analyze floodplain impact, to determine preferred trail
routing, and to evaluate overall project costs and cost -sharing.
Following TPWD notification that state and federal reviews had been completed, a grant agreement was executed between the City and TPWD
(City Secretary Contract No. 51282 on September 14, 2018).
The City and Watauga began formulation of an ILA for sharing of anticipated project design and construction costs. General terms of the
proposed agreement were being finalized when, on March 1, 2019, the Water Department notified the PARD of a proposed sewer main
replacement project that would impact the new trail/bridge project area and surrounding park land.
On August 16, 2019, the City and Watauga executed a cost sharing ILA for design (City Secretary Contract No. 52666). On the same date, the
City executed a professional services agreement with Jacobs, Inc. (City Secretary Contract No. 52667) to prepare construction documents for
trail and bridge improvements.
As sewer line surveying and schematic design proceeded, PARD and Water began evaluating cost and schedule impacts of continuing the
projects separately vs. combining both projects into one. Based on that evaluation, PARD and Water determined that combining projects will
reduce overall construction cost and construction schedule. Steps to combine the projects are currently underway. The combination is not
anticipated to negatively impact current project agreements.
The Arcadia Trail Connection project will include an ADA-accessible concrete -paved trail and low-water bridge over Whites Branch Creek.
When completed, the project will connect over eight (8) miles of trail system serving neighborhoods and parks in northeast Fort Worth with over
fifteen (15) miles of trail system serving neighborhoods and parks in Watauga and beyond.
This is a reimbursement grant with a 20% local match in the amount of $32,816.00. TPWD grant reimbursement payments to the City are based
on TPWD's approval of submitted eligible project expenditures incurred by the City. Project expenditures made by the City prior to the date of
grant agreement execution are not eligible for TPWD reimbursement.
The project funding is summarized in the table below.
Funding Source
FFund
Authority
Amount
2018 Bond
2018 Bond
2018 Bond
$ 350,000.00
Program
Program
Program
Park Dedication
PARD Dedication
FY 2016
$ 100,000.00
Fees
Fees
PARD CIP
TPWD Recreational Trails
Grants Cap
(this M&C)
$ 131,264.00
Grant
Projects Federal Fund
City of Watauga
Intergovernmental
(this M&C)
$ 50,000.00
Design Cost Sharing
Contribution Fund
City of Watauga
Intergovernmental
(this M&C)
$ 250,000.00
Construction Cost Sharing
Contribution Fund
Total
L$ 881,264.00
Partial funding for this project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with
the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.
23209-05-2018).
This project is located in COUNCIL DISTRICT 4.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas
Parks and Wildlife Department (TPWD) and City of Watauga, Texas
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, execution of the above agreement, and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Grants Cap Projects Federal Fund
and Intergovernmental Contribution Fund. This is a reimbursement grant. The Park & Recreation Department is responsible for requesting all
reimbursements and will verify funding availability prior to incurring any expense.
Submitted for City Manager's Office by. Fernando Costa 6122
Originating Business Unit Head: David Creek 5744
Additional Information Contact: Joel McElhany 5745