HomeMy WebLinkAbout(0043) M&C 20-0071City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/18/20 M&C FILE NUMBER: M&C 20-0071
LOG NAME: 13P19-000036 JET VAC & VACUUM TANKER SKR WATER
SUBJECT
Authorize the Execution of an Agreement with Ace Pipe Cleaning, Inc., for Jet -Vac and Vacuum Tanker Truck Waste Pumping in an Annual Amount
Up to $300,000.00 and Authorize Four One -Year Renewal Terms for the Water Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Ace Pipe Cleaning, Inc., for jet -vac and vacuum tanker truck
waste pumping in an annual amount up to $300,000.00 and authorize four one-year renewal terms for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to procure for a annual agreement for on -call, emergency jet -vac and vacuum tanker
truck waste pumping, pipe plugging and debris disposal services for water plants, wastewater plants, wastewater lift stations and wastewater
meter stations located throughout the City.
The ITB consisted of detailed specifications describing jet -vac and vacuum tanker truck utilization requirements including debris tank minimum
capacity by cubic yard, suction blower and pumper capacity according to gallons per minute (gpm) and flow rate pounds per square inch (psi). The
Water Department certifies that the bid received from Ace Pipe Cleaning, Inc. meet the specifications for the items and services being awarded.
Jet -vac and vacuum tanker truck waste pumping services will be ordered as needed based on price and availability to ensure the City's needs are
met.
The ITB was advertised in the Fort Worth Star Telegram on October 2, 2019, October 9, 2019, October 16, 2019 and October 23, 2019. The
Purchasing Division solicited thirty-six (36) vendors from the City's purchasing database system. The City received one (1) response.
Staff recommends awarding a contract to Ace Pipe Cleaning, Inc. with four options to renew. The bid was evaluated based on the lowest
responsible bidder. Staff found pricing to be fair and reasonable. No guarantee was made that a specific amount of services would be purchased
MWBE Office- A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and then approved by the
MWBE Office, in accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where contracting or
supplier opportunities are negligible.
Administrative Change Order -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient have been appropriated.
Agreement terms- Upon City Council approval, the initial term of this Agreement shall begin on the date of City Council approval and end on
September 30, 2020.
Renewal Terms- This Agreement may be renewed at the City's option for four one-year terms. This action does not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. Staff anticipated that the
costs for each renewal term shall be approximately $300,000.00 per year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current
operating budget of the Water & Sewer Fund. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8558
Steven Rathers 2057