HomeMy WebLinkAbout(0047) M&C 20-0134City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/03/20 M&C FILE NUMBER: M&C 20-0134
LOG NAME: 36SS SIDDONS-MARTIN APPARATUS REPAIR
SUBJECT
Authorize Sole Source Agreement with Siddons Martin ER Group, LLC for Repair of Fire Apparatus Damaged in a Motor Vehicle Accident (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the sole source purchase of repair services in an amount not to exceed $130,000.00 from
Siddons Martin ER Group, LLC for Quint 16, fire apparatus assigned to Fire Station 16 and manufactured by Pierce Manufacturing, Inc.
DISCUSSION:
While responding to a call for service on October 16, 2019, fire apparatus Quint 16, assigned to Station 16 located at 5933 Geddes Avenue, was
struck by a motorist who failed to stop at a traffic light. Damage incurred in this accident has rendered the apparatus inoperable. This damage
occurred within the first month of service for this equipment and within the warranty term. To prevent the warranty coverage being void, Quint
16 should be returned to Pierce Manufacturing for repair service through their authorized dealer, Siddons Martin ER Group, LLC (Siddons Martin).
Siddons Martin is the authorized dealership in Texas, New Mexico, and Louisiana supporting the Pierce fire apparatus product line and the sole
source for parts and warranty service in this area. Repair costs were estimated at $102,175.00 by Siddons Martin; however, final costs will not be
known until Pierce Manufacturing is able to verify the full extent of damages. Costs are not estimated to exceed $130,000.00.
The repairs will be funded by the Risk Management Fund, and recoveries pursued.
BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7)(A) of
the Texas Local Government Code because Siddons Martin ER Group, LLC is the sole provider of parts and warranty service for the Pierce fire
apparatus product line.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD,
in accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the MWBE
Office by the managing department's project manager.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the
current operating budget, as appropriated, in the Risk Management Fund. Prior to any expenditure being incurred, the Risk Management
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803