HomeMy WebLinkAbout(0058) M&C 20-0140City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/03/20 M&C FILE NUMBER: M&C 20-0140
LOG NAME: 80CHISHOLM TRAIL PARK DESIGN BUILD 2
SUBJECT
Authorize Execution of a Design -Build Contract with The Fain Group, Inc., for a Guaranteed Maximum Price Not to Exceed $2,303,000.00 with a
Project Management Fee of 8.3 Percent of the Guaranteed Maximum Price for Phase II Park Improvements at Chisholm Trail Park, Provide for
Additional Costs and Contingencies in the amount of $197,000.00 for a Total Project Amount of $2,500,000.00 (2018 BOND PROGRAM)
(COUNCIL DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Design -Build Contract with The Fain Group, Inc., with a project management fee of
8.3 percent of the Guaranteed Maximum Price within the project budget of $2,303,000.00, for the design and construction of Phase II Park
Improvements at Chisholm Trail Park.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to award a Design -Build Contract to The Fain Group, Inc. (Fain) and their design
team of Larry O'Flinn, LLC dba O'Flinn Design Group, and Transcend, Inc. dba SPA Skateparks, for the design and construction of Phase II Park
Improvements at Chisholm Trail Park.
The 2018 Bond Program Proposition B: Parks and Recreation Improvements, within the category of Community Park Improvements, included
$2,500,000.00 for Chisholm Trail Park. The project description stated: "Implementation of the park master plan, including, but not limited to, the
construction of soccer fields, skate park expansion, playground, trails, parking, security lighting and supporting infrastructure and equipment.
In addition to the $2,303,000.00 project budget for this contract, which will include the Design -Builder's management fee of 8.3 percent of the
Guaranteed Maximum Price (GMP), $197,000.00 has been allocated for the City's contingency, construction inspection, materials testing, and
project management and administration.
lProject Budget (Includes all Design -Build Services and Fees)
, Inspection, Material Testing and Project Administration
$2,303,000.00
$2,500,000.00
After the contract is awarded, The Fain Group, Inc., and its team will commence with a detailed design for park improvements in Chisholm Trail
Park and the preparation of a GMP. Both the design and GMP will be presented to staff for review, refinement, and acceptance. The City reserves
the right to terminate the contract at any time and for any reason.
The Phase II Park Improvements are anticipated to be completed by March 2021. Because of the ambitious design and construction schedule,
staff analyzed different project delivery methods available under Texas law. It was determined that the most efficient delivery method for this project
was Design -Build, where the City contracts with a single entity (prime contractor) that provides both design and construction services. The design -
build method generally results in a quicker, more seamless project delivery with fewer, if any, construction change orders and delays than those
typically associated with a traditional design -bid -build delivery.
The Request for Qualifications (RFQ) was advertised in the Fort Worth Star -Telegram on August 22, 2019, August 29, 2019, and September 5,
2019, with two firms responding, The Fain Group, Inc., and Dean Construction, Inc. The selection panel consisted of staff from the following
departments: Park & Recreation Department (PARD), Economic Development, Property Management, and Transportation & Public Works (TPW).
The two firms were issued Requests for Proposals, which included a more detailed scope of services. The selection panel then evaluated the
proposals on December 3, 2019. The selection panel assigned points for each firm based on the following 7 qualification factors: project
approach, anticipated problems, proposed solutions to anticipated problems, ability to meet project schedule, conceptual engineering design,
M/SBE participation, and project cost proposal. The scoring summary table is below.
Proposed Solutions
Ability to Meet
Conceptual
Project
Score
Project
Anticipated
M/SBE
Cost
Summary
Approach
Problems
to Anticipated
Project
Engineering
Participation
Totals
Problems
Schedule
Design
Proposal
Fain / O'Flinn
6
6.5
7
16.5
16
10
14
76
Dean/
Dunaway
Ell:7]
6
12
12
6
10
60
Based on the evaluation of the listed performance -based factors, Fain was selected as the top -ranked Design -Build firm for the project. Staff and
Fain have negotiated terms and general conditions of the agreement to design and construct Phase II Park Improvements at Chisholm Trail Park.
Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until the debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with
the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election and subsequent
actions taken by the Mayor and Council (Ordinance No. 23209-05-2018).
M/WBE Office - The Fain Group, Inc. is in compliance with the City's BDE Ordinance by committing to 30% SBE participation on design phase
and 15% MBE participation for the construction phase of this Design -Build project. The City's SBE goal on the professional services is 15%, and
the City MBE goal on construction phase is 15%.
The additional annual cost to maintain Chisholm Trail Park will be $27,530.00. Funding for operations and maintenance will be allocated to the
Park & Recreation Department's base budget beginning in FY2021. As of December 31, 2019, the cumulative total of additional maintenance
costs for FY2021 is $37,836.00.
Chisholm Trail Park is located in COUNCIL DISTRICT 6.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as appropriated, in the General Fund
and the 2018 Bond Program Fund Chisholm Trail Park project. Prior to any expenditure being incurred, the Park & Recreation Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Fernando Costa 6122
Originating Business Unit Head: David Creek 5704
Additional Information Contact: Carlos Gonzalez 5734