HomeMy WebLinkAbout(0091) M&C 20-0293City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0293
LOG NAME: 20EAST 1ST STREET FINAL TXDOT PAYMENT
SUBJECT
Authorize Final Payment in the Amount of $648,411.08 to the Texas Department of Transportation for the Construction of East First Street from
Beach Street to Oakland Boulevard, Adopt Appropriation Ordinances and Update the FY2020-2024 Capital Improvement Plan (COUNCIL
DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing receipts and appropriations in the amount of $226,924.26 from available funds within
the 39008 Transportation Impact Fee Capital Legacy Fund for East First Street project (City Project Number C00145);
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the amount of $73,075.74 from available funds within the
30108 Transportation Impact Fee Capital Fund for East First Street project (City Project Number C00145);
3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the amount of $348,411.08 from available funds within the
39403 Street Improvement Fund for East First Street project (City Project Number C00145); and
4. Authorize final payment in the amount of $648,411.08 to the Texas Department of Transportation for the construction of East First Street from
Beach Street to Oakland Boulevard (City Project Number C00145).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to seek authorization for additional funding from the Transportation Impact Fee
Legacy Capital Fund. Transportation Impact Fee Capital Fund and Street Improvements Fund -to reimburse the Texas Department of
Transportation (TXDOT) for cost overruns in the project. The project scope was the widening of East First Street from a 2- to a 4-lane divided
arterial and was led and managed by TXDOT in accordance with the Local Advance Project Funding Agreement (LPAFA) executed on August 29,
2013 (CSO 44808, M&C C-26198). Construction was completed in June 2018 and a final project audit conducted by TXDOT in December 2019
shows the amount due TXDOT from the City is $648,411.08.
TXDOT issued a final invoice in December 2019 and a payment demand letter in January 2020. Staff has reached out to TXDOT requesting more
time to evaluate the project cost audit and TXDOT has agreed to grant an extension for the City to pay no later than June 11, 2020. Staff has
reviewed the cost and agrees with the amount of overages which become part of the City's financial responsibility and due to TXDOT.
The final payment to TXDOT of $648,411.08 is the balance of the City's obligations under the LPAFA and is comprised of construction quantity
overruns, change orders requiring additional TXDOT construction engineering, inspection and testing costs beyond original estimates. The final
payment brings the City's final contribution on this project to a total of $1,573,048.39.
Previous contract adjustments approved by City Council for the East First Street project are M&Cs: C-26198 approved on 8/29/13, C-27560
approved on 12/15/15 and administratively approved change orders resulting in total payments to TXDOT in the amount of $924,637.31. This
M&C will authorize a final payment to TXDOT in the amount of $648,411.08 from East First Street funds.
The completion of this project will have no significant impact on the general fund operating budget.
The City Council previously found that the street improvement projects in Proposition One of the 2008 Bond Program were substantially complete
and authorized the re -programming of residual funds that had been identified up to that point to other eligible projects (M&C G-18738). Since that
time, more of the completed projects have been balanced and closed and additional residuals have been identified. By approving this M&C and
adopting the attached appropriation ordinances, the City Council would be finding this project to be within the voted purpose of the bonds and to
constitute an eligible expenditure of these funds. Additionally, East 1 st St from Beach St to Oakland Blvd was identified as Impact Fee Eligible and
included in the Council -adopted 2017 Transportation Impact Fee Study.
The following table demonstrates the funding history for the project:
Fund
Existing
Appropriations
Additional
Appropriations
project Total
39403 Street
$3,884,217.03
$348,411.08
$4,232,628.11
Improvements
39008
Transportation
$0.00
$226,924.26
$226,924.26
Impact Fee Capital
Legacy Fund
30108
Transportation
$0.00
$73,075.74
$73,075.74
Impact Fee Capital
Fund
59601 Water
$415,421.44
$0.00
$415,421.44
Capital
59607 Sewer
$379,369.28
$0.00
$379,369.28
Capital Legacy
Project Total
$4,679,007.75
$648,411.08
$5,327,418.83
Funding for this portion of the project was not included in the FY2020-2024 Capital Improvement Plan due to the project being scheduled to be
completed in FY 2019. The action in this M&C will update the FY2020-2024 Capital Improvement Plan.
The project is in COUNCIL DISTRICT 4
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education:
TXDOT
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds
will be available in the current FY2020 capital budget, as appropriated, in the Transportation Impact Fee Legacy Capital Fund, Transportation
Impact Fee Capital Fund and the Street Improvement Fund for the East First Street Project. Prior to any expenditure being incurred, the
Transportation & Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662