HomeMy WebLinkAbout(0024) M&C 20-0264City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/19/20 M&C FILE NUMBER: M&C 20-0264
LOG NAME: 13P19-0053 FLOOD WARNING AND MISC UTILITY SVCS SKR TPW
SUBJECT
Authorize the Execution of an Agreement with Bean Electrical, Inc. for Flood Warning and Miscellaneous Utility Services in an Annual Amount Up to
$134,825.00 and Authorize Four One -Year Renewal Terms for the Transportation & Public Works Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Bean Electrical, Inc. for flood warning and miscellaneous
utility services in an annual amount up to $134,825.00 and authorize four one-year renewal terms for the Transportation & Public Works
Department.
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The Transportation & Public Works Department approached the Purchasing Division for an annual agreement for the services of performing non-
structural electronic tasks associated with the high water warning system for Fort Worth sites. These tasks will be performed by City Staff and third
party contractors located throughout the City.
The Invitation to Bid (ITB) consisted of detailed specifications describing the different layouts of typical dimensions for master gauge assemblies,
manhole access, and task orders for layers of conduit of rigid galvanized material above ground for placement of sensors. Also, there will be
removal and installation of concrete pad foundations and cables handled from various ranges of distances from the master gauge station.
The ITB was advertised in the Fort Worth Star Telegram on August 28, 2019, September 4, 2019, and September 11, 2019. The City received one
(1) response.
The evaluation committee evaluated the proposal and recommends awarding a one-year agreement to Bean Electrical Inc. along with four one-
year options to renew. No guarantee was made that a specific amount of services would be purchased.
A waiver of the goal for MWWBE subcontracting requirements was requested by the Purchasing Division and then approved by the MWBE Office,
in accordance with the MWBE or BIDE Ordinance, because the purchase of goods or services is from sources where contracting or supplier
opportunities are negligible.
Upon City Council Approval, the initial term of this Agreement shall begin on the date of City Council approval and end on September 30, 2020.
This agreement may be renewed at the City's option for four additional one-year terms. The renewal action will not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Stormwater Utility Fund to support
approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Transportation & Public Works
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Steven Rathers 2057
Cynthia Garcia 8525