HomeMy WebLinkAbout(0062) M&C 20-0376City of Fort Worth,
Mayor and
DATE: 06/02/20
Texas
Council Communication
LOG NAME: 6018EMERCONCOlRl-CIRCLEC
SUBJECT
M&C FILE NUMBER: M&C 20-0376
Authorize Execution of a Change Order in the Amount of $170,420.00 to 2018-SS Emergency Response Contract with William J. Schultz, Inc. dba
Circle C Construction Company to Fund Emergency Work Ordered Under the Contract; Adopt Appropriation Ordinance to Fund Change Order
No. 1 and the First Renewal in the Amount of $1,250,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Change Order No. 1 in the amount of $170,420.00 to 2018-SS Emergency Response Contract with William J. Schultz, Inc. dba Circle
C Construction Company (CSC No. 52751) to fund emergency work ordered under the contract; and
2. Adopt the attached Appropriation Ordinance increasing receipts and appropriations in the Water & Sewer Capital Projects (W&S Capital
Projects) Fund in the amount of $1,670,420.00, transferred from available funds within the Water & Sewer Fund, for the change order and
continued funding of 2018-SS Emergency Response contract (City Project No. 102082).
DISCUSSION:
On August 20, 2019, the City Council authorized a contract in the amount of $1,250,000.00, (City Secretary Contract No. 52751, Mayor & Council
19-0047), for the 2018-SS Emergency Response project and provided for the option of two renewals.
One of several emergency work orders recently issued included one for the emergency replacement of a deteriorated public sanitary sewer main
located within Shady Oaks Country Club. Change Order No. 1 is necessary to add funding in the amount of $170,420.00 to the original contract
sufficient to complete this work.
The City and the Contractor desire to exercise the first renewal of the contract in the amount of $1,250,000.00 and with the same terms and
conditions at this early date due to the exhaustion of funds.
The work to be performed under this contract consists of replacing and/or relocating sewer mains, services, and other pertinent construction
required in response to emergency sanitary sewer main break incidents.
In addition to the contract renewal amount, $250,000.00 is required for project management, real property acquisitions, material testing, and
inspection.
Appropriations for 2018-SS Emergency Response project are as depicted below:
Fund
Existing
Appropriations
Additional
Appropriations
Project Total*
W&S Capital
Projects - Fund
56002
$1,500,000.00
$1,670,420.00
$3,170,420.00
Project Total
$1,500,000.00
$1,670,420.00
$3,170,420.00
*Numbers rounded for presentation purposes.
This project will have no impact on the Water Department's operating budget when completed. This contract will expire when the contract amount is
exhausted or one year after the effective date, whichever occurs later.
MWWBE OFFICE - William J. Schultz, Inc. dba Circle C Construction Company is in compliance with the City's BIDE Ordinance by documenting
good faith effort on the first renewal. The City's goal on this project is four percent.
MWWBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD, in
accordance with the MWBE or BIDE Ordinance, because the public or administrative emergency exists which requires the goods or services to be
provided with unusual immediacy.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water & Sewer Fund, and upon approval of the
above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated, in the Water & Sewer Capital Projects (W&S Capital Projects) Fund for 2018-SS Emergency Response project. Prior to any
expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Chris Underwood 2629