HomeMy WebLinkAbout(0036) M&C 20-0395City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0395
LOG NAME: 1320-0091 ASPHALT PAVER LSJ PMD
SUBJECT
Authorize the Purchase of an Asphalt Paver from Romco Equipment Co., LLC in an Amount Up to $107,878.00 for the Transportation & Public
Works Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of an asphalt paver from Romco Equipment Co., LLC in an amount up to
$107,878.00 for the Transportation & Public Works Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying a road paver for the Transportation
and Public Works (T/PW) Department. T/PW will use the paver to level paved surfaces as well as repair damaged pavement. Purchasing issued
an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new unit. This bid was
advertised in the Fort Worth Star -Telegram on February 19, 2020, February 26, 2020, March 4, 2020 and March 11, 2020. Ten vendors were
solicited from the purchasing vendor database; two responses were received.
Staff recommends awarding the purchase of a 2020 Leeboy 7000 C paver from Romco Equipment Co., LLC in an amount up to $107,878.00
based on the overall low bid meeting specifications. Staff certifies that the new unit meets the required specification and is expected to operate
satisfactorily during its service life of 10 years. The warranty information, the manufacturer's Statement of Origin and the original sales invoice will
accompany the new unit upon acceptance and delivery to the 4100 Columbus Trail facility.
BID TABULATION- (see attached)
PRICE ANALYSIS - There is no recent purchase history for an asphalt paver with these specific configurations and no data for the total cost of
ownership. Staff reviewed the proposed pricing and concluded that pricing offered by the recommended Vendor is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The paver will be delivered within 190 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Vehicle and Equipment
Replacement Fund for the TPW Vehicle Replacement project to support the approval of the above recommendation and purchase agreement.
Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8525
LaXita Slack -Johnson
8314