HomeMy WebLinkAbout(0037) M&C 20-0398City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0398
LOG NAME: 13P AMEND PD MOBILE SURVEILLANCE ITS ADK
SUBJECT
Authorize an Amendment to Mayor and Council Communication P-12021, for Additional Purchase Agreements with GTS Technology Solutions
Inc., using Alternative Cooperative Contracts (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council Communication P-12021, for additional Purchase
Agreements with GTS Technology Solutions Inc., to include alternative cooperative contracts using the existing spend authority.
DISCUSSION:
On April 4, 2017, City Council approved Mayor & Council Communication (M&C) P-12021, authorizing a Purchase Agreement (Agreement)
utilizing Texas Department of Information Resources (DIR) Contract No. DIR-TSO-3652, for an annual amount of $912,515.00. The Agreement was
used to purchase surveillance camera bundles, which included a camera, a custom enclosure, and maintenance and support services. The
bundles were deployed throughout various City locations.
The camera enclosures are now being constructed in-house, therefore the Police Department needs to purchase camera components, rather than
bundles. The construction of the enclosure reduces the overall cost of each camera build from $6,500.00 to $3,000.00, allowing the Department to
purchase and install additional surveillance cameras. The camera components cannot be purchased through DIR-TSO-3652 because the coop
only sells bundles. In order to purchase the components, staff is requesting to authorize to purchase the components under different
cooperative agents. The annual amount of $912,515.00 will not change. Camera components will be purchased using the following cooperative
contracts.
Cooperative Agency
Cooperative Contract No.
Term
The Interlocal Purchasing
TIPS 180306 —Technology
May 26, 2020 — May 26,
System (TIPS)
Solutions Products and
2021 Option to Renew
Services
Texas Department of
DIR-TSO-4174 — Digital Video
April 24, 2019-April 24,
Information Resources
Products, Accessories, and
2023
Related Services
Texas Department of
DIR-TSO-4247 — Data
September 2, 2019 —
Information Resources
Communication Products and
September 24, 2023
Networking Equipment
The Department of Information Resources and The Interlocal Purchasing System contracts offer fixed discounts. Staff reviewed the pricing and
found them to be fair and reasonable.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that
the local government seek competitive bids for purchase of the item. The DIR contract was competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, Staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. If the cooperative
contract is extended, this M&C authorizes the City to purchase similar products and services under the extended contracts. If the cooperative
contracts are not extended, but a new cooperative contract is executed with GTS Technology Solutions Inc. with substantially similar terms as the
previous cooperative contract, this M&C authorizes the City to purchase the products under the new cooperative contracts.
An administrative change order or increase may be made by the City manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
The contracts can be renewed in accordance with the respective cooperative contracts.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of these recommendations will have no material effect on City funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047