HomeMy WebLinkAbout(0073) M&C 20-0401City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0401
LOG NAME: 13P LOCAL TELECOMMUNICATIONS SERVICES THROUGH AT&T JC
SUBJECT
Ratify Expenditures and Authorize the Execution of an Agreement with AT&T Corporation for Telecommunication Services for the Information
Technology Solutions Department, Using a State of Texas Department of Information Resources Contract, at an Annual Cost Not to Exceed
$2,200,000.00 and Authorize Four Annual Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify expenditures of $1,432,365.04 incurred by the City of Fort Worth Departments for eleven months from July 1, 2019 through June 16, 2020
for AT&T land lines and internet circuits; and
2. Authorize the execution of an Agreement with AT&T Corporation for telecommunication services for the Information Technology Solutions
Department, using a State of Texas Department of Information Resources Contract, at an annual cost not to exceed $2,200,000.00 and authorize
four annual renewal options.
DISCUSSION:
On June 28, 2016, the City Council approved M&C C-27814, authorizing an agreement with AT&T Corporation (AT&T) up to an annual amount of
$2,400,000.00, with two additional annual renewal options which expired on July 1, 2019. AT&T is one of the City's telecommunication providers
and provides land lines and internet services citywide. These services have decreased as more AT&T land lines and internet are replaced with
other vendors providing high speed internet and digital phone access.
The previous Mayor & Council Communication (M&C C-27814) expired on June 28, 2019. ITS staff has been working on the new M&C. ITS has
continued to remit payment for monthly invoices to ensure continuity of services. Staff request that Council ratify expenditures in the amount of
$1,432,365.04.
The Cooperative Agreement is based on the State of Texas Department of Information Resources (DIR) Contract No. DIR-TEX-AN-NG-CTSA-
005. The DIR contract offers fixed discounts. Staff reviewed pricing and determined it to be fair and reasonable. Staff recommends that the City
Council authorize the execution of an Agreement with AT&T Corporation for telecommunication services for the Information Technology Solutions
Department, using a State of Texas Department of Information Resources Contract, at an annual cost not to exceed $2,200,000.00 and authorize
four annual renewal options.
The DIR contract is valid up to July 1, 2021. If the contract is extended or a new cooperative contract is executed with AT&T, with substantially
similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the equipment and services under the cooperative
contract.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
The intial term of this agreement shall begin on the date of City Council approval and end July 1, 2020 with one renewal through July 1, 2021.
A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded
business entity: AT&T
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the
current operating budget, as appropriated, in the General Fund. Prior to any expenditure being incurred, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jesus Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Roger Wright 2230
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313