HomeMy WebLinkAbout(0094) M&C 20-0428City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0428
LOG NAME: 202020 TRAFFIC SIGNAL AND STREET LIGHTING UNIT PRICE CONTRACT
SUBJECT
Authorize Unit Price Contracts with EAR Telecommunications LLC, d/b/a EARTC, and Bean Electrical Inc., Each in an Amount Not to Exceed
$1,500,000.00, for Task Order Construction Services for the Installation of Projects Relating to Traffic Signal and Street Lighting Improvements
(2018 Bond Program) (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a unit price contract with EAR Telecommunications LLC, d/b/a EARTC, in an amount not to exceed $1,500,000.00 for task order
construction services for the installation of traffic signal and street lighting improvements with up to two renewals; and
2. Authorize a unit price contract with Bean Electrical, Inc. in an amount not to exceed $1,500,000.00 for task order construction services for the
installation of traffic signal and street lighting improvements with up to two renewals.
DISCUSSION:
The contracts will provide for construction services on an as -needed (task order) basis for the construction of capital projects relating to traffic
signal and street lighting improvements. Each contract amount is capped at $1,500,000.00. Each contract may be renewed for up to two (2)
additional terms at the earlier of the expiration of contract funds or contract time under the same terms, conditions, and unit prices. The project
was bid in a low bid format to determine unit prices to be paid when task orders are issued and the bidders were made aware of the contract cap
amount.
The contract was advertised in the Fort Worth Star -Telegram on January 16, 2020 and January 23, 2020. On February 13, 2020, two companies
submitted the following bids:
CONTRACTOR BID
EARTC $22,855,564.65
Bean Electrical, Inc. $27,425,586.10
The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the
established unit prices. No guarantee was made that a specific amount of services would be purchased.
Projects identified initially include: N. Main St. and E. Long Ave Traffic Signal Improvements (City Project No. (CPN) 101369), Camp Bowie and
Van Cliburn Way Traffic Signal Improvements (CPN 101369), E. Rosedale Street Lights (CPN 102183), North Ridglea Street Lights (CPN
101871), Sendera Ranch and Diamondback Lane Traffic Signal Improvements (CPN 102036) and W. Vickery Boulevard and Riverbend Traffic
Signal Improvements (CPN 102598).
A portion of this contract may be paid with proceeds from the 2018 bond program. Available resources within the General Fund will be used to
provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in
accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election
(Ordinance No. 23209-05-2018) and the subsequent actions taken by the Mayor and Council.
EAR Telecommunications LLC, d/b/a EARTC, is in compliance with the City's BIDE Ordinance by committing to 10% MBE participation on this
project. The City's MBE goal on this project is 10%.
Bean Electrical, Inc. is in compliance with the City's BIDE Ordinance by committing to 10% MBE participation on this project. The City's MBE goal
on this project is 10%.
Projects are located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in various Capital Funds to
support the approval of the recommendations and award of the contracts. Prior to any expenditure being incurred, the Transportation & Public
Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662