HomeMy WebLinkAbout(0020) M&C 20-0467City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/23/20 M&C FILE NUMBER: M&C 20-0467
LOG NAME: 80GOLF EQUIP AND AMEND FY2020-2024 CIP
SUBJECT
Approve Use of Funds From the Golf Maintenance Equipment Project of the Municipal Golf Gas Lease Capital Projects Fund for the Purchase of
Utility Carts, in an Amount Not to Exceed $50,000.00, and Update the Fiscal Year 2020-2024 Capital Improvement Plan (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council approve the use of funds from the Golf Maintenance Equipment Project of the Municipal Golf Gas Lease
Capital Projects Fund for the purchase of utility carts, in an amount not to exceed $50,000.00 (City Project No.102650)
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the appropriation granted through M&C 20-0254, adopted on April
7, 2020, to be used to fund different maintenance equipment than what was previously authorized. The appropriation was for the use of Municipal
Golf Gas Lease Capital Projects Fund revenue to purchase a verticutter/vacuum/mulcher unit (verticutter unit) and a fairway mower for the city's
golf courses.
Five (5) utility carts were purchased using the Municipal Golf Operating Fund. However, due to the current COVID-19 pandemic and the resulting
strain on the Municipal Golf Operating Fund, it is recommended that the utility carts be funded using the Municipal Golf Gas Lease Capital Projects
Fund (City Project No. 102650) in lieu of purchasing the verticutter, which would be proposed to be purchased at a later date. This M&C will update
the FY2020-2024 CIP plan accordingly.
The utility carts were purchased using the Municipal Golf Operating Fund (Golf Fund) for $49,703.78 and have a late June 2020 delivery date.
Although the cost of the utility carts is higher than the $47,955.00 verticutter unit, there is additional capacity available as the cost of the fairway
mower, also authorized by M&C 20-0254, is only $35,023.00. The total cost of the five utility carts and the previously authorized fairway mower is
$84,726.58, which is less than the $90,000.00 authorized by M&C 20-0254.
Because the Municpal Golf Operating Fund is a Special Revenue fund, revenues from sales, including a subsidy from the general fund, pay its
expenditures. The COVID-19 procedures impacted the Golf Fund's ability to produce budgeted revenue while expenditures remained constant,
producing a deficit.
The utility carts, which have useful life of at least 5 years, are used daily by the course maintenance staff. The verticutter is a needed piece of
equipment, but less of a priority than the utility carts. The utility carts will be utilized at the Meadowbrook (Council District 4) and Pecan Valley
(Council District 3) golf courses. Municipal golf courses are classified as special use citywide facilities that serve the entire City of Fort Worth.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Municipal Golf Gas Lease
Capital Projects (Muni Golf Gas Lease Cap Proj) Fund Golf Maintenance Equipment project to support the approval of the above recommendation
and the purchase of the equipment. Prior to any expenditure being incurred, the Park & Recreation Department has the responsibility to validate
the availability of funds.
Submitted for City Manager's Office b� Valerie Washington 6192
Originating Business Unit Head: David Creek 5704
Additional Information Contact: Dave Lewis 5717