HomeMy WebLinkAbout(0022) M&C 20-0151City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/23/20 M&C FILE NUMBER: M&C 20-0151
LOG NAME: 13P COOP PLAYGROUND EQUIPMENT BB PARD TT
SUBJECT
Authorize Purchase Agreements with Multiple Vendors for Recreation Equipment and Field Lighting Products Using a Cooperative Contract for
the Parks & Recreation Department in the Combined Annual Amount Up to $750,000.00 and Authorize Two Annual Renewal Options (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Purchase Agreements with the vendors listed below for parks and recreation equipment and
field lighting products using Texas Association of School Boards (BuyBoard) Contract No. 592-19 for the Parks and Recreation Department in the
combined annual amount up to $750,000.00 and authorize two annual renewal options.
DISCUSSION:
The Parks & Recreation Department (PARD) approached the Purchasing Division to finalize annual agreements to purchase new equipment and
replacement pieces from multiple vendors which will be installed by the PARD Small Capital Projects Crews (SCPC) and maintenance staff.
PARD staff recommends awarding multiple vendors offering a variety of products offered through BuyBoard Contract No. 592-19. Recommended
vendors and award amounts are listed below:
Vendor
Award
Amount
Total Recreation Products, Inc. $250,000.00
Childs Play, Inc. $150,000.00
Insite Amenities, L.P. $100,000.00
Webuildfun, Inc. $100,000.00
Whirlix Design, Inc. $20,000.00
Kompan, Inc. $5,000.00
American Ramp Company, Inc. $5,000.00
Shade Structures, Inc. $5,000.00
Lea Park & Play Inc. $25,000.00
Play and Park Structures $5,000.00
BSN Sports, LLC $75,000.00
Playground Solutions of Texas,
Inc.
$10, 000.00
Total
$750,000.00
COOPERATIVE PURCHASE - The Purchasing Division will use BuyBoard Contract No. 592-19 to purchase new equipment and replacement
pieces, from multiple vendors which will be installed by the SCPC and maintenance staff. State law provides that a local government purchasing
an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of
the items. BuyBoard contracts have been competitively bid to increase and simplify the purchasing power of government entities.
M/WBE OFFICE -A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS — This agreement will commence upon City Council approval, and end September 30, 2020 to coincide with BuyBoard
contract No. 592-19.
RENEWAL OPTIONS - The BuyBoard Agreement may be renewed at the City's option for two additional one-year terms if BuyBoard renews its
contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the contract, funds are available in the current
operating and capital budgets, as appropriated, of the General and Capital Project Funds. Prior to any expenditure being incurred, the Park &
Recreation Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Tempy Thomas 7648