HomeMy WebLinkAbout(0028) M&C 20-0455City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/23/20 M&C FILE NUMBER: M&C 20-0455
LOG NAME: 36P COOP ICOR MINI CALIBER ROBOT FIRE BSR
SUBJECT
Ratify Execution of a Purchase Agreement with ICOR Technology Inc. for ICOR Mini Caliber Robots Using Cooperative Contract GS-07F-
0430V for the Fire Department in the Annual Amount Up to $129,465.49 and Authorize One Annual Renewal Option (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
Ratify Execution of a Purchase Agreement with ICOR Technology Inc. for ICOR Mini Caliber Robots Using Cooperative Contract GS-07F-
0430V for the Fire Department in the Annual Amount Up to $129,465.49 and Authorize One Annual Renewal Option.
DISCUSSION:
On September 10, 2019, the City Council authorized the acceptance of the Fiscal Year 2019 Homeland Security Grant Program (HSGP)
administered by the State of Texas, Office of the Governor via the approval of Mayor and Council Communication (M&C) 19-0118. The
Fire Department (Fire) approached the Purchasing Division to finalize an annual agreement to purchase two ICOR Mini Caliber Robots from
ICOR Technology Inc. This purchase will be funded using 2019 Homeland Security Grant funds for Urban Area Security Initiatives (UASI) (City
Project No. 102484)
This purchase is for two smaller remote capable robots with hazmat/deployment capabilities. Following the Austin Texas bombing incident in
2018, bomb squads were recommended to have lighter more mobile response capabilities. Fort Worth is transitioning to 3-4 dismount teams that
can respond from light vehicles in a rapid fashion and carry 90% of the equipment needed to handle a terrorist or active threat incident. This
purchase will provide smaller more compact robots for rapid deployment in the case of a bombing incident that includes multiple locations or
requires assessment at multiple locations. These robots provide a rapid integrated response. Additionally, the robots can be used to assist the
hazardous material team with remote atmospheric monitoring a terrorist or active threat incident. The goal is to have multiple two -person bomb
teams with robot capability for remote actions. Staff certifies that the ICOR Technology Inc. through the GSA Cooperative Contract No. GS-07F-
0430V provides the best pricing and value for this purchase.
In February, Purchasing staff mistakenly directed the Fire Department to route the purchase agreement between the Vendor and the City Manager
without City Council approval. City Council approval is required since the purchase amount is over $100,000. The City Secretary's Office
discovered the mistake. In order to rectify the mistake, Staff recommends that Council ratify the execution of the purchase agreement with ICOR
Technology Inc. for ICOR Mini Caliber Robots Using Cooperative Contract GS-07F-0430V for the Fire Department in the annual amount up to
$129,465.49 with one annual renewal option.
COOPERATIVE PURCHASE - The Purchasing Division will use GSA Cooperative Contract No. GS-07F-0430V to purchase ICOR mini caliber
robots, from ICOR Technology Inc. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the items. GSA contracts have been competitively
bid to increase and simplify the purchasing power of government entities.
M/WBE OFFICE -A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERMS — This agreement will commence upon City Council approval, and end January 29, 2021 to coincide with GSA contract
No.GS-07F-0430V.
RENEWAL OPTIONS - City shall be able to renew this agreement for one-year renewal options by written agreement of the parties (ALL COUNCIL
DISTRICTS)
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current budget, as previously appropriated, in the Grants Operating
Federal Fund 2019 UASI LETPA project to support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Fire Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Jesus Chapa 2804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Blanca Sanchez 8354