HomeMy WebLinkAbout(0076) M&C 20-0462City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/23/20 M&C FILE NUMBER: M&C 20-0462
LOG NAME: 60VCWR OEM - WALKER
SUBJECT
Authorize Sole Source Purchase Agreement with Walker Process Equipment in an Amount Not to Exceed $1,250,000.00 for the First Year, and
$250,000.00 for Each Additional Renewal Term for Original Equipment Manufacturer (OEM) Clarifier Drive Units, Components and Replacement
Parts for the Village Creek Water Reclamation Facility (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Purchase Agreement with Walker Process Equipment in an amount not to exceed
$1,250,000.00 for the first year, and $250,000.00 for each additional renewal term for Original Equipment Manufacturer (OEM) clarifier drive units,
components and replacement part for the Village Creek Water Reclamation Facility.
DISCUSSION:
The Water Department's Village Creek Water Reclamation Facility currently has twenty six (26) Walker Process clarifier units in service at the plant
to maintain as well as two (2) full replacement projects for the first year to replace the drive units, center column and rake arms in clarifier units 1-6
and 13-20. This agreement will be used to fund the first year full replacement projects, and to obtain Original Equipment Manufacturer (OEM) parts
to repair the remaining units when needed. The clarifier units are critical in the flow of the plant process, these units have to be able to handle the
wastewater collected to prevent a backup or breakdown in the collection system.
Walker Process Equipment is the sole source manufacturer of the Walker process clarifier drive units that are currently in operation at the
wastewater treatment plant and Walker Process Equipment is the documented sole source dealer for the Texas region. No guarantee was made
that a specific amount of goods and services would be purchased.
MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the Department and approved by the OBD, in
accordance with the MWBE or DBE Ordinance, because the MWBE Waiver is based on the sole source information provided to the
OBD Office by the managing department's project manager.
The procurement is exempted from competitive bidding requirements because it is a purchase of materials for which Walker Process holds
exclusive distribution rights in the Fort Worth - Dallas area as authorized by Section 252.022(7)((D) of the Texas Local Government Code.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Water &
Sewer Fund and the Water & Sewer Capital Projects Fund for the Sewer FY19 Non -Fleet Eqmt Purchase project to support the approval of the
above recommendation and award of the sole source purchase agreement. Prior to any expenditure being incurred, the Water Department has
the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Martin Phillips 8293