HomeMy WebLinkAbout(0042) M&C 20-0481City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/04/20 M&C FILE NUMBER: M&C 20-0481
LOG NAME: 13P 20-0123 TEMPORARY STAFFING SERVICES HRD JPB
SUBJECT
Authorize Execution of Non -Exclusive Agreements with Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC
and Smith Temporaries, Inc. d/b/a CornerStone Staffing, for Temporary Staffing Services in the Combined Annual Amount Up to $2,800,000.00,
for a Three-year Initial Term with Option to Renew for One Additional Two Year Term at the City's Sole Discretion for All City Departments (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with Abacus Corporation, Adastaff Inc., BridgeWork
Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, for temporary staffing services in the combined
annual amount up to $2,800,000.00, for a three-year initial term with option to renew for one additional two year term at the City's sole discretion
for all city departments.
DISCUSSION:
The Human Resources Department (HRD) approached the Purchasing Division to secure non-exclusive agreements for temporary staffing
services for all City departments. City Departments use this agreement to acquire staff on a temporary basis to work in conjunction with city staff.
Temporary staff will fill positions primarily vacated by City employees until vacancies are filled or staffing is needed for any specific project
requirements. General categories of temporary staffing positions include, professional, clerical or manual labor such as admins, accountants,
analysts, assistants, buyers, laboratory personnel, technicians and other specialists. The length of assignments vary from a few weeks to several
months. The current agreement expires on November 30, 2020.
Staff determined it would be in the City's best interest to ensure it was getting the best overall services by going out to the market and giving all
providers the opportunity to compete for the City's business by issuing a Request for Proposals (RFP). The RFP consisted of detailed job
descriptions, detailing experience and education the selected candidates must possess and the obligations of the service providers. The RFP
was advertised in the Fort Worth Star -Telegram every Wednesday from April 15, 2020 through May 27, 2020. Twenty-four vendors were solicited
from the purchasing database; fifty-two responses were received.
An evaluation team consisting of staff from the HRD and the Water Department evaluated proposals received. The evaluation team scored the
proposals based on pre -defined factors. It is recommended that multiple agreements be awarded to ensure staff is provided in a timely manner.
The evaluation team determined Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries,
Inc. d/b/a CornerStone Staffing, provides the best overall solution for the temporary staffing services and recommended the City Council
authorize the execution of non-exclusive agreements in the combined annual amount up to $2,800,000.00, for an initial three year period term with
option to renew for one additional two year term at the City's sole discretion.
No guarantee was made that a specific amount of services would be purchased. The departments acquire the service on an as -needed basis and
availability of their budget. The department will request services according to cost and availability under these non-exclusive agreements.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities
are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall continue for a term up to three years. The
contract may be renewed for up to one successive two-year term at the City's option. This action does not require specific City Council approval,
provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies funds are available in the current operating and capital budgets, as previously appropriated, in the participating
departments' operating and capital project funds to support approval of the above recommendation and award of the contracts. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
John Padinjaravila Baby 2279