HomeMy WebLinkAbout(0050) M&C 20-0488City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 08/04/20 M&C FILE NUMBER: M&C 20-0488
LOG NAME: 13P20-0122 HEAVY DUTY SERVICE TRUCKS LSJ PMD
SUBJECT
Authorize the Purchase of Five Heavy Duty Service Trucks from Texas Kenworth Co. dba MHC Kenworth, in an Amount Up to $770,781.74, for the
Water Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of five heavy duty service trucks from Texas Kenworth Co. dba MHC Kenworth, in
an Amount up to $770,781.74, for the Water Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying five heavy duty service trucks to be
used by the Water Department for maintenance and installation of the City of Fort Worth's water and sewer system. Purchasing issued an
Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new unit. This bid was
advertised in the Fort Worth Star -Telegram on April 8, 2020, April 15, 2020, April 22, 2020 and April 29, 2020. Ten Vendors were solicited from
the purchasing vendor database; five responses were recieved and three were deemed non -responsive since they did not meet the
specifications for the Cummins engine and the required documentation was not included in the bid submittal.
The bid summary is shown below.
Prestige Ford
Non Responsive- The required documentation was not
included in the sealed bid submittal.
Southwest
Non Responsive- The required documentation was not
Intemational
lincluded in the sealed bid submittal.
MCH
$770,781.74
Kenworth
Industrial
Non Responsive- The Vendor did not meet specification
Power
for the Cummins Engine.
Rush Truck
$840,300.00- Did Not Qualify for lowest bid meeting
Center
Ispecification.
Staff recommends awarding the purchase of five heavy duty service trucks from Texas Kenworth Co. dba MHC Kenworth for a total amount of
$770,781.74. This combination represents the lowest cost for each model selected and meets all required specifications. Staff certifies that all
new vehicles are expected to operate satisfactorily during their service life of 10 years for each unit. The warranty information, the manufacturer's
Statement of Origin and the original sales invoice will accompany the new units upon acceptance and delivery to the Southside Service Center at
4100 Columbus Trail.
BID TABULATION- (see attached)
PRICE ANALYSIS - There is no purchase history for service trucks with these configuations and no data for the total cost of ownership. Staff
reviewed the proposed pricing and concluded that pricing offered by the recommended Vendor is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The trucks will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Water & Sewer Capital
Projects (W&S Capital Projects) Fund Water FY19 Vehicles/ Heavy Eqmt, Water FY20 Vehicles/Heavy Eqmt, and Sewer FY20 Vehicles/Heavy
Eqmt projects to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314