HomeMy WebLinkAbout(0052) M&C 20-0489City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/04/20 M&C FILE NUMBER: M&C 20-0489
LOG NAME: 13P20-0133 OFF ROAD EQUIPMENT LSJ PMD
SUBJECT
Authorize the Purchase of an Excavator and Backhoes from RDO Equipment Company in an Amount Up to $373,076.81 for the Water
Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of and excavator and backhoes from RDO Equipment Company in an amount up to
$373,076.81 for the Water Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing (Purchasing) Division for assistance with buying equipment that will be
used by the Water Department for maintenance and installation of the City of Fort Worth's water and sewer systems. Purchasing issued an
Invitation to Bid (ITB) that contained detailed specifications as to the functionality, features and requirements for the new units. The bid was
advertised in the Fort Worth Star -Telegram on April 22, 2020, April 29, 2020 and May 6, 2020 and May 13, 2020. Fifteen vendors were solicited
from the purchasing vendor database; four responses were received and two bids were deemed non responsive since the bids did not meet the
gross vehicle weight (GVWR) requirement. The GVWR is the maximum operating weight/mass of a vehicle.
Staff recommends awarding the purchase of a 2020 John Deere 17G mini excavator and three John Deere 401 L backhoes to RDO Equipment
Company. This combination represents the lowest cost for each model selected meeting all specifications. The bid specification includes a 3-
year, full maintenance contract for $4,500.00. The new units will be replacements for unreliable units that can no longer be economically
maintained. The old units will be sold at auction. Staff certifies that the new units meet the required specification and are expected to operate
satisfactorily during their service life of 10 years for each unit. The Warranty information, the manufacturer's Statement of Origin and the original
sales invoice will accompany the new units upon acceptance and delivery to the Southside Service Center at 4100 Columbus Trail.
BID TABULATION - (see attached)
PRICE ANALYSIS - The price offered are the same as a previous purchase awarded by City Council on April 7, 2020 (M&C 20-0221). Staff
reviewed the pricing and determined it to be fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The units will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, in the Water & Sewer Capital Projects
(W&S Capital Projects) Fund Water FY20 Vehicles/Heavy Eqmt and Sewer FY20 Vehicles/Heavy Eqmt projects to support the approval of the
above recomendation and authorization of the purchase. Prior to an expenditure being incurred, the Water Department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8525
LaKita Slack -Johnson
8314