HomeMy WebLinkAbout(0057) M&C 20-0493City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/04/20 M&C FILE NUMBER: M&C 20-0493
LOG NAME: 13PTWO DRUM ROLLERS 6691 LSJ PMD
SUBJECT
Authorize the Purchase of Two Drum Rollers from Kirby -Smith Machinery, Inc. in the Total Amount of $270,324.00, Using BuyBoard Cooperative
Contract 597-19, for the Transportation and Public Works Department Through the Property Management Department (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two drum rollers from Kirby -Smith Machinery, Inc. in the total amount of
$270,324.00, using BuyBoard Cooperative Contract 597-19, for the Transportation and Public Works Department through the Property
Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with the purchase of two drum rollers to be
used by the Transportation and Public Works Department for road construction work throughout the City. The Property Management Fleet Division
obtained a cooperative quote from Kirby -Smith Machinery, Inc. through Buyboard Contract 597-19.
Staff recommends awarding the purchase of one (1) HAMM HD+90i vv double drum roller and one (1) HAMM HP 180i-20 2020 from Kirby -Smith
Machinery, Inc. Staff certifies that the new units meet the required specification and are expected to operate satisfactorily during their service life.
The warranty information, the manufacturer's Statement of Origin and the original sales invoice will accompany the new units upon acceptance and
delivery to the Southside Service Center at 4100 Columbus Trail.
TOTAL OWNERSHIP COST - Over their service life of 13 years, the total cost of ownership for the two drum rollers will be $296,077.60
PRICE ANALYSIS - The unit prices are the same as a previous purchase awarded April 7, 2020 (Mayor & Council Communication 20-
0223). Staff has reviewed the prices and found them to be fair and reasonable based on current market values.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies State laws requiring that the local government seek competitive bids for purchase of the item. BuyBoard Cooperative contracts have
been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
The units will be delivered within 60 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, in the Vehicle & Equipment Replacement
(Vehicle And Equip Replacement) Fund TPW Vehicle Replacement project to support approval of the above recommendation and award of the
contract. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8625
LaKita Slack -Johnson
8314