HomeMy WebLinkAbout(0128) M&C 20-0483City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/04/20 M&C FILE NUMBER: M&C 20-0483
LOG NAME: 13P20-0093 HOME REPAIRS NEIGHBORHOOD SVCS LH
SUBJECT
Authorize Execution of Agreements with Anthony Brown d/b/a Camelot Roofing, G. A. Miller Enterprises, Inc d/b/a Glenn's A/C & Heating, HVAC
ServicePro, LLC, GTO1 Construction Corp., and Post L Group Development LLC for the Neighborhood Services Department's Home Repair
Programs for an Initial One -Year Term Amount in an Amount Up to $6,023,333.33 (Annual Funding), with Four One -Year Renewal Options, for a
Total Combined Amount Up to $30,116,666.65; and Authorize Rollover of Remaining Purchase Contracts (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council Authorize the execution of agreements with Anthony Brown d/b/a Camelot Roofing, G. A. Miller
Enterprises, Inc d/b/a Glenn's A/C & Heating, HVAC ServicePro, LLC, GTO1 Construction Corp., and Post L Group Development LLC for the
Neighborhood Services Department's Home Repair Programs for an initial one-year term in an amount up to $6,023,333.33 (Annual Funding),
with Four One -Year Renewal Options, for a Total Combined Amount up to $30,116,666.65; and authorize rollover of remaining Purchase Order
balances to future Purchase Order allocations for related Home Repair contracts.
DISCUSSION:
The Neighborhood Services Department administers a number of home repair programs that assist low income residents using a variety of state
and federal grant funding sources. These programs include Priority Repair, LeadSafe, Weatherization, Healthy Homes for Heroes, and Household
Crisis Repair (further details regarding the program specifics and funding sources is attached). The Neighborhood Services Department
approached Purchasing to solicit a bid for weatherization; lead abatement; HVAC; roofing; electrical; americans with disabilities act (ADA)
improvements; general carpentry; and plumbing services. Purchasing conducted a Request for Proposal (RFP) with detailed specifications for all
services in order to provide the services to the citizens.
REQUEST FOR PROPOSALS ADVERTISEMENT - Request for Proposals (RFP) 20-0093 for Home Repairs was advertised in the Fort Worth
Star -Telegram every Wednesday from February 26, 2020 thru April 2, 2020. The City received a total of 6 bid responses.
Neighborhood Services Staff recommends entering into contracts with the following five of six firms: Anthony Brown d/b/a Camelot Roofing, G. A.
Miller Enterprises, Inc d/b/a Glenn's A/C & Heating, HVAC ServicePro, LLC, GTO1 Construction Corp., and Post L Group Development LLC for
construction services for the home repair programs, each for a term of one-year with four one-year renewal options for annual amount of
$6,023,333.33 per year and for a total combined 5-year amount of $30,116,666.65. In addition, it is recommended that the City Manager or their
designee be approved to complete an administrative change order or increase in the amount up to $50,000.00, not requiring specific City Council
approval, as long as sufficient funds have been appropriated.
The allocation of funding streams associated with M&C 20-0093 vary by program year and grant source. Without exact numbers to forecast future
award amounts, anticipated funding for the contracts was based on current program status and expenditures, and then split into five equal parts
over the life of the contract term and subsequent renewal options, for each of the selected vendors of the various home repair programs the City's
Neighborhood Services Department offers. This variation in awards, costs and expenditures for the various programs and home repair service
types creates difficulty in forecasting exact amounts needed for each program and each contractor for future years. Therefore, staff requests that
Council authorize the transfer and rollover of remaining Purchase Order balances to new Purchase Order allocations based on total funding levels
listed above in order to ensure effective continuation of the home repair programs across fiscal and grant funding program years. This will allow
staff to utilize purchasing authority remaining from completed years, as well as accommodate for future variations in funding awards from the
multiple funding sources.
No guarantee of work has been promised to the contractors, all work will be assigned on a priority basis to the recommended contractors in the
following areas:
Weatherization: HVAC Service Pro, LLC;
Lead Hazard Reduction: GTO1 Construction Corp;
Priority Repair Program, Healthy Homes (Lead Hazard Reduction) and Healthy Homes for Heroes;
HVAC: GTO1 Construction Corp; HVAC ServicePro, LLC; G. A. Miller Enterprises, Inc d/b/a Glenn's A/C & Heating;
Plumbing: GTO1 Construction Corp; HVAC ServicePro, LLC; G. A. Miller Enterprises, Inc d/b/a Glenn's A/C & Heating;
Electrical: HVAC Service Pro; GTO1 Construction Corp; G. A. Miller Enterprises, Inc d/b/a Glenn's A/C & Heating;
Roofing: Anthony Brown d/b/a Camelot Roofing; GTO1 Construction Corp; Post L Group Development LLC; HVAC ServicePro, LLC;
Americans with Disabilities Act (ADA) Improvements: GTO1 Construction Corp, HVAC ServicePro, LLC;
General Carpentry is a service affiliated with many of the other services provided through the listed programs.
M/WBE OFFICE - Firms: Anthony Brown d/b/a Camelot Roofing, HVAC Service Pro's, G.A. Miller d/b/a Glenn's A/C & Heating, GTO1
Construction and Post L Group Development, LLC is in compliance with the City's BDE Ordinance by committing to 10% M/WBE participation on
this project. The City's M/WBE goal on this project is 10%. Additionally, HVAC Service Pro's, G.A. Miller d/b/a Glenn's A/C & Heating, GTO1
Construction and Post L Group Development, LLC are all certified M/WBE firms.
The home repair programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current budget of the corresponding Grant
Fund, as appropriated and that prior to an expenditure being made, the Neighborhood Services Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 2015
Additional Information Contact: Cynthia Garcia 8525
Laurena Hamilton 8321