HomeMy WebLinkAbout(0042) M&C 20-0521City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/11/20 M&C FILE NUMBER: M&C 20-0521
LOG NAME: 13P20-0090 CCTV TRUCK LSJ PMD
SUBJECT
Authorize the Purchase of a Closed Circuit Television Truck from Rush Truck Centers of Texas, LP in an Amount up to $302,612.27 for the
Transportation and Public Works Department through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of a closed circuit television truck from Rush Truck Centers of Texas, LP in an
amount up to $302,612.27 for the Transportation and Public Works Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying a closed circuit television
(CCTV) truck for the Transportation and Public Works (T/PW) Department. T/PW will use the truck to inspect the City of Fort Worth's storm water
systems. Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the
new unit. This bid was advertised in the Fort Worth Star -Telegram on February 19, 2020, February 26, 2020, March 4, 2020 and March 11, 2020.
Sixteen vendors were solicited from the purchasing vendor database; two responses were received and one was deemed nonresponsive since
the unit offered did not meet the specification for the serial port connections.
Staff recommends awarding the purchase of a CCTV truck from Rush Truck Centers of Texas, LP in an amount up to $302,612.27 based on the
lowest cost bid meeting all specifications. The new truck will be a replacement for an unreliable truck that can no longer be economically
maintained. The old unit will be sold at auction. Staff certifies that the new unit meets the required specification and is expected to operate
satisfactorily during its service life of 15 years. The warranty information, the manufacturer's Statement of Origin and the original sales invoice will
accompany the new unit upon acceptance and delivery to the Southside Service Center at 4100 Columbus Trail.
BID TABULATION- (see attached)
PRICE ANALYSIS — There is no purchase history for a unit with these configurations and no total cost of ownership data. Staff reviewed the
proposed pricing and concluded that pricing offered by the recommended vendor is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division
and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible.
The truck will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as appropriated, in the Stormwater Capital Projects
Fund SW Veh & Equipment Replacmnt project to support approval of the above recommendation and authorization of the purchase. Prior to any
expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8525
LaKita Slack -Johnson
8314