HomeMy WebLinkAbout(0062) M&C 20-0534City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/11/20 M&C FILE NUMBER: M&C 20-0534
LOG NAME: 25PEDESCALATORREPAIR
SUBJECT
Execute a Cooperative Agreement with Otis Elevator Company for a Total Amount Not to Exceed $1,166,652.00 for the Routine Monthly
Inspection, Maintenance, Repair and Replacement As Needed, of the Vertical Transportation Units at the Fort Worth Convention Center and Will
Rogers Memorial Center (COUNCIL DISTRICT 7 and 9)
RECOMMENDATION:
It is recommended that the City Council execute a cooperative agreement with Otis Elevator Company using the OMNIA Partners Contract No.
384889 for a total amount not to exceed $1,166,652.00 for the routine monthly inspection, maintenance, repair and replacement as needed, of the
vertical transportation units at the Fort Worth Convention Center (FWCC) and Will Rogers Memorial Center (WRMC)
DISCUSSION:
The purpose of this Mayor & Council Communication is to authorize the execution of a cooperative agreement with Otis Elevator Company using
The OMNIA Partners Contract No. 384889 for a total amount not to exceed $1,166,652.00 for the routine monthly inspection, maintenance, repair
and replacement as needed, of the vertical transportation units at the Fort Worth Convention Center and Will Rogers Memorial Center. The initial
term of this contract is for fourteen (14) months beginning August 1, 2020 and ending September 30, 2021, with four (4) consecutive one-year
renewal options through September 2025.
The Otis Elevator Company Maintenance Management System uses a preventative maintenance program to deliver services tailored to the
specific needs of the six (6) elevators and eight (8) escalators at the Fort Worth Convention Center, and the five (5) elevators, two (2) chair lifts and
four (4) escalators on the campus of the Will Rogers Memorial Center at a monthly contractual cost of $11,050.00, specifically $6,750.00 for
FWCC and $4,300.00 for WRMC.
Under the contractual terms, Otis Elevator Company will also provide year-round dispatching services in the event a unit malfunction occurs
between regular examinations at the request of the City. The performance of services provided, that are not included as part of the Maintenance
Management System program, will be rendered in accordance with the contractual rates established in the OMNIA Partners Contract No. 384889
for an amount not to exceed $481,552.00 during the entire term of the agreement, as needed on a per term basis.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state law requiring that the local government seek competitive bids for the purchase of the items. OMNIA contracts are competitively bid
to increase and simplify the purchasing power of government entities nationally. OMNIA issued and awarded Contract No. 384889 in August 2016
and it will expire on June 30, 2021.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as
previously appropriated, and upon adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
Operating Budget, as appropriated, of the Culture & Tourism Fund. Prior to an expenditure being incurred, the Public Events department has the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Michael Crum 2501
Additional Information Contact: Andrea Wright 2502