HomeMy WebLinkAbout(0033) Petition to Expand TPID.pdfSTATE OF TEXAS
COUNTY OF TARRANT
TO: THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
APPROVAL OF PETITION AND
VERIFICATION OF SIGNATORY AUTHORITY
,p
Full Legal Name of Hotel:I � � A � �� 1 G� k,1�11�1.U�-1
Address of Hotel: I q MAI- 15�-
TAD Listing of Hotel Owner: O D Ob 55 1 -
TAD Listing of Hotel Owner Address: /' () S � M -a k' a S - # ZZ UO rY t Y-jD1t(-A T-N 3810
I, the undersigned, am a duly authorized executive of the Company identified above, which is a record owner of real
property that would be liable for assessment under the existing City of Fort Worth Tourism Public Improvement District
("TPID").
By executing this Approval of Petition and Verification of Signatory Authority requesting inclusion within the
existing TPID, I hereby represent on behalf of Company that I have read and understand the Original Petition Requesting
Establishment of the TPID, Resolution No. 4837-08-2017 Authorizing the Establishment of the TPID, and the updated
Service and' Assessment Plan adopted by the City Council (Mayor and Council Communication BH- 396), all of which
constitute the TPID Petition. I also represent that I have the authority to legally bind Company and to execute this
approval on Company's behalf. I affirm that such binding authority has been granted by Company.
By virtue of the same (singular) signature below, I do request on behalf of Company that the City Council of the City of
Fort Worth, Texas include the above noted hotel within the existing TPID under the Public Improvement District
Assessment Act, V.T.C.A. Local Government Code, Chapter 372 (the "Act"), so that the powers granted under the Act
may be exercised by the City of Fort Worth.
Name: &W LA V�-AM-a Vl
Please print name of 14otel Signatory to Petition
Signature of Authorized Representative of Hotel Ownership Group
AUA4 � i -.ek pers(�
Title of Signatory (May be Hotel GM if GM is authorized to sign on behalf of Ownership Group)
-714 01 ivy PwL G54tAtf— �olAtacIs LLC
Name of Entity Employing Above Signatory (e.g.; name of hotel ownership group, hotel, or management company, etc.)
Date: -� I U 1 Zn
Note: The Company further represents, affirms, and certifies that, with respect to the expansion of the TPID, the City is
fully entitled to rely on the warranty and representation set forth in this form unless and until the City receives written
notice from the Company of a change. The Company acknowledges that it is solely responsible for ensuring that the City
is provided with an updated form within ten (10) business days of any change to the signatory authority.
STATE OF TEXAS
COUNTY OF TARRANT
TO: THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
APPROVAL OF PETITION AND
VERIFICATION OF SIGNATORY AUTHORITY
Full Legal Name of Hotel: AC koi�( FD✓+ 00 NLw 4Z Lwi-,-)
Address of Hotel: �l ir-� e S S"-N ,-5`1- e-& -'� Qfk wCK4\J
TAD Listing of Hotel Owner: Lo O ��
TAD Listing of Hotel Owner Address: 0 y a� K, c7G•
':Do1Ao5fTX 75m4
TX
I, the undersigned, am a duly authorized executive of the Company identified above, which is a record owner of real
property that would be liable for assessment under the existing City of Fort Worth Tourism Public Improvement District
("TPID").
By executing this Approval of Petition and Verification of Signatory Authority requesting inclusion within the
existing TPID, I hereby represent on behalf of Company that I have read and understand the Original Petition Requesting
Establishment of the TPID, Resolution No. 4837-08-2017 Authorizing the Establishment of the TPID, and the updated
Service and Assessment Plan adopted by the City Council (Mayor and Council Communication BH- 396), all of which
constitute the TPID Petition. I also represent that I have the authority to legally bind Company and to execute this
approval on Company's behalf. I affirm that such binding authority has been granted by Company.
By virtue of the same (singular) signature below, I do request on behalf of Company that the City Council of the City of
Fort Worth, Texas include the above noted hotel within the existing TPID under the Public Improvement District
Assessment Act, V.T.C.A. Local Government Code, Chapter 372 (the "Act"), so that the powers granted under the Act
may be exercised by the City of Fort Worth.
Name:
name of Hotel Signatory to Petition
Representative of Hotel Ownership Group
Sse—�
Title of Signatory (May be Hotel GM if GM is authorized to sign on behalf of Ownership Group)
Name of Entity Employing Above Signatory (e.g.; name of hotel ownership group, hotel, or management company, etc.)
Date: .5 / 1�- 1
Note: The Company further represents, affirms, and certifies that, with respect to the expansion of the TPID, the City is
fully entitled to rely on the warranty and representation set forth in this form unless and until the City receives written
notice from the Company of a change. The Company acknowledges that it is solely responsible for ensuring that the City
is provided with an updated form within ten (10) business days of any change to the signatory authority.
STATE OF TEXAS
COUNTY OF TARRANT
TO: THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
APPROVAL OF PETITION AND
VERIFICATION OF SIGNATORY AUTHORITY
Full Legal Name of Hotel: MOM IWI
Address of Hotel: 3201 Aviv 9Wl1 WOW r ��(� woo Tx 16111
TAD Listing of Hotel Owner: f V100v1 I V%1 tgjigAcl Vo
TAD Listing of Hotel Owner Address: _ 2bo S 03WOI�f _LSf�i i�.04114f 1X 15 Z3 '
- -•
I, the undersigned, am a duly authorized executive of the Company identified above, which is a record owner of real
property that would be liable for assessment under the existing City of Fort Worth Tourism Public Improvement District
("TPID").
By executing this Approval of Petition and Verification of Signatory Authority requesting inclusion within the
existing TPID, I hereby represent on behalf of Company that I have read and understand the Original Petition Requesting
Establishment of the TPID, Resolution No. 4837-08-2017 Authorizing the Establishment of the TPID, and the updated
Service and Assessment Plan adopted by the City Council (Mayor and Council Communication BH- 396), all of which
constitute the TPID Petition. I also represent that I have the authority to legally bind Company and to execute this
approval on Company's behalf. I affirm that such binding authority has been granted by Company.
By virtue of the same (singular) signature below, I do request on behalf of Company that the City Council of the City of
Fort Worth, Texas include the above noted hotel within the existing TPID under the Public Improvement District
Assessment Act, V.T.C.A. Local Government Code, Chapter 372 (the "Act"), so that the powers granted under the Act
may be exercised by the City of Fort Worth.
Name: min Alawl(l(o
Please print name of Hotel Signatory to Petition
- ('0ftw ff"
Signature of Authorized Representative of Hotel Ownership Group
�vl�a l wt a
Title of Signato (May be Hotel
S 016 0
Name of Entity Employing Above
Date: __ Il 2,5[ 10
if GM is authorized to sign on behalf of Ownership Group)
(e.g.; name of hotel ownership group, hotel, or management company, etc.)
Note: The Company further represents, affirms, and certifies that, with respect to the expansion of the TPID, the City is
fully entitled to rely on the warranty and representation set forth in this form unless and until the City receives written
notice from the Company of a change. The Company acknowledges that it is solely responsible for ensuring that the City
is provided with an updated form within ten (10) business days of any change to the signatory authority.
STATE OF TEXAS
COUNTY OF TARRANT
TO: THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
APPROVAL OF PETITION AND
VERIFICATION `O lF SIGNATORY AUTHORITY
Full Legal Name of Hotel: �� mia"p,
Address of Hotel: j �, Ao fy
TAD Listing of Hotel Owner:CUi�
TAD Listing of Hotel Owner Address: fl2906 5- 64x , i4Rft _ -6 qon._FX
I, the undersigned, am a duly authorized executive of the Company identified above, which is a record owner of real
property that would be liable for assessment under the existing City of Fort Worth Tourism Public Improvement District
("TPID").
By executing this Approval of Petition and Verification of Signatory Authority requesting inclusion within the
existing TPID, I hereby represent on behalf of Company that I have read and understand the Original Petition Requesting
Establishment of the TPID, Resolution No. 4837-08-2017 Authorizing the Establishment of the TPID, and the updated
Service and Assessment Plan adopted by the City Council (Mayor and Council Communication BH- 396), all of which
constitute the TPID Petition. I also represent that I have the authority to legally bind Company and to execute this
approval on Company's behalf. I affirm that such binding authority has been granted by Company.
By virtue of the same (singular) signature below, I do request on behalf of Company that the City Council of the City of
Fort Worth, Texas include the above noted hotel within the existing TPID under the Public Improvement District
Assessment Act, V.T.C.A. Local Government Code, Chapter 372 (the "Act"), so that the powers granted under the Act
may be exercised by the City of Fort Worth.
Name:
name ofMotel Signatory to Petition
of Authorized? gp entative of Hotel Ownership Group
Title of Signatory (May be Hotel GM if GM is authorized to sign on behalf of Ownership Group)
Name of Entity Employing Above Signatory (e.g.; name of hotel ownership group, hotel, or management company, etc.)
Date:
Note: The Company further represents, affirms, and certifies that, with respect to the expansion of the TPID, the City is
fully entitled to rely on the warranty and representation set forth in this form unless and until the City receives written
notice from the Company of a change. The Company acknowledges that it is solely responsible for ensuring that the City
is provided with an updated form within ten (10) business days of any change to the signatory authority.
STATE OF TEXAS
COUNTY OF TARRANT
TO: THE MAYOR AND CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
Full Legal Name of Hotel:
Address of Hotel:
TAD Listing of Hotel Owner:
APPROVAL OF PETITION AND
VERIFICATION OF SIGNATORY AUTHORITY
U -;?-
S u
TAD Listing of Hotel Owner Address: ' I oew % 66 5 �t
I, the undersigned, am a duly authorized executive of the Company identified above, which is a record owner of real
property that would be liable for assessment under the existing City of Fort Worth Tourism Public Improvement District
("TPID").
By executing this Approval of Petition and Verification of Signatory Authority requesting inclusion within the
existing TPID, I hereby represent on behalf of Company that I have read and understand the Original Petition Requesting
Establishment of the TPID, Resolution No. 4837-08-2017 Authorizing the Establishment of the TPID, and the updated
Service and Assessment Plan adopted by the City Council (Mayor and Council Communication BH- 396), all of which
constitute the TPID Petition. I also represent that I have the authority to legally bind Company and to execute this
approval on Company's behalf. I affirm that such binding authority has been granted by Company.
By virtue of the same (singular) signature below, I do request on behalf of Company that the City Council of the City of
Fort Worth, Texas include the above noted hotel within the existing TPID under the Public Improvement District
Assessment Act, V.T.C.A. Local Government Code, Chapter 372 (the "Act"), so that the powers granted under the Act
may be exercised by the City of Fort Worth.
Name: � � 7`l Le n r'
Pl a print name of Ntel Signatory to Petition
Signature of Autho4dd Re esentative of Hotel Ownership Group ,15 90(E t 16Q1c� L�
ff
Title of Signatory (May be Hotel GMif GM is authorized to sign on behalf of Ownership Group)
Q U-or 0-^ -140 f e / �L�
Name of Entity Employing Above Signatory (e.g.; name of hotel ownership group, hotel, or management company, etc.)
Date: / t Z Q
jo.?
Note: The Company further represents, affirms, and certifies that, with respect to the expansion of the TPID, the City is
fully entitled to rely on the warranty and representation set forth in this form unless and until the City receives written
notice from the Company of a change. The Company acknowledges that it is solely responsible for ensuring that the City
is provided with an updated form within ten (10) business days of any change to the signatory authority.
A Resolution
NO. 4837-08-2017
AUTHORIZING AND ESTABLISHING FORT WORTH PUBLIC
IMPROVEMENT DISTRICT NO. 18 (TOURISM PID) AND TAKING CERTAIN
OTHER ACTIONS CONCERNING THE DISTRICT
WHEREAS, the Public Improvement District Assessment Act, Chapter 372 of the
Texas Local Government Code ("Act") allows for the establishment of public
improvement districts;
WHEREAS, a petition ("Petition") was submitted to the City of Fort Worth, Texas
("City"), pursuant to the Act, requesting the establishment of a public improvement
district on land within the City to be known as the Fort Worth Public Improvement
District No. 18 ("Tourism PID") and has been on file in the office of the City Secretary
for public inspection;
WHEREAS, pursuant to Section 372.009 of the Act, the City provided notice and
publication of a public hearing to be conducted on August 29, 2017 to consider the
creation of the Tourism PID ("Public Hearing"), which notice and publication included the
following: (i) time and place of the public hearing; (ii) general nature of the proposed
improvements and services; (iii) estimated costs of the improvements and services; (iv)
boundaries of the proposed Tourism PID; (v) proposed method of assessment; and (vi)
proposed apportionment of cost between the Tourism PID and the City;
WHEREAS, notice of the Public Hearing was published on August 13, 2017 in the
Fort Worth Star -Telegram, a newspaper of general circulation in the City, and was also
mailed on August 11, 2017 to all record owners of property in the Tourism PID, and all
persons desiring to be heard were given a full and fair opportunity to be heard at the
Public Hearing;
WHEREAS, the City Council conducted and adjourned the Public Hearing to
consider the creation of the Tourism PID; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, TEXAS:
1. Recitals.
The findings set forth in the recitals of this Resolution are found to be true
and correct.
2. Findings.
The City Council, after duly considering the evidence and testimony
ORTWOR�IT
T
presented at the Public Hearing and based on all information known by the City
Council, hereby makes the following findings:
2.1 Petition. The Petition was filed with the City Secretary and complies
with Section 372.005 of the Act and has been signed by record owners of
taxable real property liable for assessment under the proposal who constitute:
(a) 73.13% of the appraised value of taxable real property liable for
assessment under the proposal set forth in the Petition, as determined by the
current roll of the Tarrant Appraisal District, and (b) 62.96% of the area of
all taxable real property that is liable for assessment under the proposal.
2.2 Advisability and Feasibility of the Improvements and Services
Proposed for the Tourism PID. It is advisable to create the Tourism PID to
provide the proposed improvements and services described in the Petition and
this Resolution. The improvements and services will promote the interests of
the City and confer a special benefit on the assessed properties within the
Tourism PID. The Fort Worth Convention and Visitor's Bureau staff have
done an analysis of the proposed tourism public improvement, its service
plan and strategies, and have concluded that it provides a very effective
means for significantly enhancing the ability of Fort Worth to promote its
hotel, convention, and tourism activity. Based on this analysis, the City finds
the proposed tourism public improvement district to be both advisable and
feasible.
2.3 Nature of the Improvements and Services. The general nature of the
proposed improvements and services to be provided in the Tourism PID
include, without limitation, marketing, business recruitment, and promotional
activities authorized by the Act for improvements and promotion of the
Tourism PID, including, but not limited to, the provision of incentives by the
Fort Worth Convention and Visitors Bureau to organizations to encourage
them to bring large and city-wide events (including, without limitation,
meetings, sporting, recreation, and cultural events) to Fort Worth and to fund
additional marketing by the Fort Worth Convention and Visitors Bureau to
increase hotel stays within the City.
2.4 Estimated Cost of the Improvements and Services. Over the ten
(10) year period beginning on January 1, 2018 and ending on the expiration
of the Tourism PID as provided in Section 3, the estimated total cost of the
improvements and services provided by the Tourism PID will be
$57,036,809.00, which includes an estimated cost of $3,469,985.00 for the
2017-2018 fiscal year, a 40% increase for the 2018-2019 fiscal year, and a
year -over -year increase thereafter of five percent (5%) for the remaining
eight -year term.
For the 2017-2018 fiscal year, the estimated cost of the above -referenced improvements
and services, and estimated costs to implement such improvements and services is:
T
Incentives and Sales Efforts
$1,474,744
Marketing (Promotion/Advertising)
$1,214,495
Site Visits & Familiarization Tours
$ 346,998
Event Funding Application Pool
$ 260,249
Operations/Research/Administration
$ 156,499
One -Time City Administrative Fee
$17,000
Total
$3,469,985
Such estimated costs are reasonable and appropriate. The estimated costs of
improvements and services provided in the 2017-2018 fiscal year will be determined in a
subsequent annual budget and service plan for the Tourism PID to be approved by the
City Council on August 29, 2017, in accordance with Chapter 372 of the Act. Such costs
will be paid from assessments levied in accordance with Chapter 372 of the Act. The
ten-year service plan proposed for the Tourism PID is attached hereto as "Exhibit A"
("Service Plan") and incorporated herein for all purposes. The Service Plan budget and
assessment amount are subject to annual review and approval by the City Council.
2.5 Boundaries of the Tourism PID. The boundaries of the Tourism PID are
noncontiguous areas authorized under Subchapter 372.0035 of the Act consisting solely
of hotel properties with 100 or more rooms ordinarily used for sleeping within the City of
Fort Worth as set forth in the attached "Exhibit B", which is incorporated herein for all
purposes. The Tourism PID's boundaries may be expanded by the same procedure
required by Chapter 372.012 of the Act for establishment of the Tourism PID.
2.6. Method of Assessment. The costs of the improvements and services will be
funded from assessments levied on and collected from properties located in the Tourism
PID that contain hotels of one hundred (100) or more guest rooms and that are subject to
payment of City hotel occupancy taxes pursuant to Chapter 32, Article II of the City
Code, as amended. The City will levy a special assessment against properties located
within the boundaries of the Tourism PID ("Hotel Parcel") in an amount equal to two
percent (2%) of the consideration paid for occupancy of any sleeping room furnished by a
hotel located on a Hotel Parcel (subject to any lawful exemption of the hotel occupancy
tax under applicable state law and City ordinances), with such assessments to be collected
in the same manner and in accordance with the same procedures as those established for
collection of the City's hotel occupancy tax, as set forth in Chapter 32, Article II of the
City Code, as amended. The collection of assessments will be made at the same time
hotel occupancy taxes are collected on and after January 1, 2018. The City Council
hereby finds that the proposed method of assessment is reasonable and necessary. The
Tourism PID shall not incur bonded indebtedness.
2.7. Apportionment of Costs Between the Tourism PID and the City, as a Whole.
The apportionment of costs between the Tourism PID and the City, as a whole, is as
follows:
ORT WOJT3
'T
(a) The entire cost of each improvement and service will be paid from
assessments levied in accordance with Chapter 372 of the Act.
(b) No City funds will be used to pay any portion of the cost of any
improvement or service, unless such funding is approved from the City Council or
other appropriate municipal authority on a case -by -case basis.
3. Establishment of the PID; Term.
Based on the findings set forth above, the Tourism PID comprising the boundaries set
forth in Section 2.5 above is authorized to be established and shall be known as Fort Worth
Public Improvement District No. 18 (Tourism PID). The Tourism PID shall take effect on the
date on which the City Council's authorization to establish the Tourism PID pursuant to and in
accordance with this Resolution is published in a newspaper of general circulation in the City in
accordance with Section 372.010(b) of the Act ("PID Effective Date") and shall expire on the
earlier of (i) ten years from the PID Effective Date or September 30, 2027 (whichever is earlier);
(ii) the effective date of a Resolution dissolving the Tourism PID adopted by the City Council
following receipt of a petition requesting dissolution and the holding of a public hearing to
consider such dissolution in accordance with Section 372.011 of the Act; or (iii) any other lawful
method provided for dissolution of a public improvement district pursuant to the Act, as it may
be amended. The Tourism PID shall be subject to all conditions, limitations, and reservations set
forth in the findings in Section 2. All other provisions of this Resolution shall be effective from
and after adoption of this Resolution.
4. Advisory Body.
The City Council hereby declines to appoint an advisory body for the Tourism PID
pursuant to Section 372.008 of the Act. The City Council hereby reserves the right to assign
responsibility for preparation of the ongoing service plan for the PID to another entity in the
absence of such an advisory body, as authorized by Section 372.013(a) of the Act.
5. Publication.
The City Secretary is hereby directed to publish notice of the City Council's
authorization to establish the PID once in a newspaper of general circulation in the City.
ADOPTED this 29th day of August 2017.
ATTE T:
Mary J. Kayser Se r ry
FoRTWORTH
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EXHIBIT A
Service Plan
OUTWO T
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EXHIBIT B
Boundaries of the Tourism PID
Account Name
Address
City, State, Zip
RMS
Aloft Downtown Fort Worth
300 W. 3rd St.
Fort Worth, TX
180
76102
American Airlines Training and Conference
4200 American Blvd 76155
Fort Worth, TX
299
Center
76155
Autograph Collection Downtown Fort Worth
512 Main St.
Fort Worth, TX
165
76102
Budget Suites of America - Fossil Creek
3500 NE Loop 820
Fort Worth, TX
366
76137
Candlewood Suites - DFW South
4200 Reggis Drive
Fort Worth, TX
174
76155
Courtyard by Marriott - Alliance
3001 Amador Dr.
Fort Worth, TX
127
76177
Courtyard by Marriott - Blackstone
601 Main Street
Fort Worth, TX
203
76102
Courtyard by Marriott - Fossil Creek
3751 NE Loop 820
Fort Worth, TX
154
76137
Courtyard by Marriott - Stockyards
2537 Main St.
Fort Worth, TX
124
76164
Courtyard by Marriott - University Drive
3150 Riverfront
Fort Worth, TX
130
76107
Courtyard by Marriott - West at Cityview
6400 Overton Ridge
Fort Worth, TX
104
Boulevard
76132
Crossland Economy Studios - Fossil Creek
3804 Tanacross
Fort Worth, TX
124
76137
Dalworth Inn
812 E. Felix Street
Fort Worth, TX
120
76115
DFW Airport Marriott South
4151 Centreport Boulevard
Fort Worth, TX
295
76155
DFW Marriott Hotel and Golf Club at
3300 Championship Pkwy
Fort Worth, TX
286
Champions Circle
76177
Embassy Suites Hotel - Downtown Fort
600 Commerce Street
Fort Worth, TX
156
Worth
76102
Extended Stay America - City View
5831 Overton Ridge Blvd
Fort Worth, TX
104
76132
Fairfield Inn & Suites Downtown
1010 Houston
Fort Worth, TX
110
76102
ORTVV
T
Fairfield Inn & Suites Fossil Creek
3701 NE Loop 820
Fort Worth, TX
106
76137
Hampton Inn and Suites - West/1-30
2700 Green Oaks
Fort Worth, TX
105
76177
Hampton Inn and Suites - DFW South
4201 Reggis Court
Fort Worth, TX
116
76155
Hampton Inn and Suites Downtown Fort
210 E. 9th Street
Fort Worth, TX
245
Worth
76102
Hawthorn Suites - University
1701 South University
Fort Worth, TX
120
Drive
76107
Hilton Fort Worth
815 Main Street
Fort Worth, TX
294
76102
Hilton Garden Inn - Fort Worth Alliance
2600 Westport Parkway
Fort Worth, TX
127
Airport
76177
Hilton Garden Inn - Medical Center
912 Northton Street
Fort Worth, TX
157
76104
Holiday Inn - DFW Airport South
14320 Centre Station Road
Fort Worth, TX
143
76155
Holiday Inn Express - Downtown
1111 W Lancaster
Fort Worth, TX
132
76102
Holiday Inn North - Fossil Creek
4635 Gemini Place
Fort Worth, TX
126
76106
Homewood Suites - Fossil Creek
3701 Tanacross
Fort Worth, TX
137
76137
Homewood Suites - Medical Center
2200 Charlie Lane
Fort Worth, TX
157
76104
Hyatt Place — Cityview
5900 Cityview Street
Fort Worth, TX
127
76132
Hyatt Place —Stockyards
132E Exchange
FoffWorth, TX
100
76164
La Quinta Inn and Suites - Fort Worth North
4700 North Street
Fort Worth, TX
133
76137
La Quinta Inn and Suites - Southwest
4900 Bryant Irvin
Fort Worth, TX
128
76132
Omni Fort Worth Hotel
1300 Houston
Fort Worth, TX
614
76102
Quality Inn and Suites - Cattle Baron
2700 S Cherry Lane
Fort Worth, TX
109
76116
Radisson - Fort Worth South Hotel
100 Alta Mesa East
Fort Worth, TX
247
76134
Radisson Hotel - Fort Worth Fossil Creek
2540 Meacham Street
Fort Worth, TX
247
76106
OUT WORT
T
Residence Inn - Alliance Airport
13400 North Freeway
Fort Worth, TX
111
76177
Residence Inn - Cultural District
2500 Museum Way
Fort Worth, TX
150
76107
Residence Inn - Fossil Creek
5801 Sandshell Drive
Fort Worth, TX
114
76137
Sheraton Fort Worth Hotel and Spa
1701 Commerce Street
Fort Worth, TX
429
76102
SpringHill Suites by Marriott - University
3250 Lovell Street
Fort Worth, TX
145
76107
Stay Express Hotel Fort Worth
2000 Beach Street
Fort Worth, TX
168
76111
TownePlace Suites Downtown
805 E Belknap
Fort Worth, TX
140
76102
TownePlace Suites University
W. Vickery & Trinity Street
Fort Worth, TX
128
76107
WoodSpring Suites Fort Worth
3501 NE Loop 820
Fort Worth, TX
121
76137
Worthington Renaissance Hotel
200 Main Street
Fort Worth, TX
504
76102
OUT WORT
11111t_A
Zone
PFZ
Account Name
TAD Acct It
RMS
Opening
Date
Property Value
Surface Area)SgFt)
Comments
Peuuom
I, .1 ed
Property Value
Surface Area
A
*
Aloft Downtown Fort Worth
190
Q2 2018
95,420,169
304,280
J
95,420,169
304,280
D
American Airlines Training and Conference Center
00036420
299
28,487,210
1,408,338
V
29,487,210
1,408,338
A
*
Autograph Collection Downtown Fort Worth
00004502
165
Q1 2019
6,548,000
7,500
6,548,000
7,500
C
Budget Suites of America -Fossil Creek
07408749
366
10,889,313
303,514
D
Candlewood Suites - DEW South
41170903
174
4,500,000
186,480
C
Courtyard by Marriott - Alliance
4204GO25
127
11,000,000
173,510
J
11,000,000
173,510
A
*
Courtyard by Marriott - Blackstone
04659287
203
1,000,000
10,000
V
1,000,000
10,000
C
Courtyard by Marriott - Fossil Creek
06887201
154
6,850,000
149,541
V
6,850,000
149,541
C.
*
Courtyard by Marriott -Stockyards
41720091
124
9,147,950
96,268
V
9,147,950
96,268
B
*
Courtyard by Marriott - University Drive
06287158
130
11,070,000
173,218
V
11,070,000
173,218
B
Courtyard by Marriott -West at Cityview
41331567
104
7,358,443
131,203
V
7,358,443
131,203
C
Crossland Economy Studios -Fossil Creek
07125100
124
2,737,207
100,188
E
Dalworth Inn
02865254
120
788,392
125,556
D
DEW Airport Marriott South
07323476
295
24,690,000
371,616
C
DEW Marriott Hotel and Golf Club at Champions Circle
220283
286
23,257,972
624,650
Denton County
V
23,257,972
624,650
A
*
Embassy5uites Hotel -Downtown Fort Worth
04659309
156
18,298,206
20,000
V
18,298,206
20,000
E
Extended Stay America - City View
07245203
104
3,322,231
136,037
A
*
Fairfield Inn & Suites Downtown
42234695
110
Q42017
4,942,449
25,630
V
4,942,449
25,63C
C
Fairfield Inn & Suites Fossil Creek
06964702
106
5,826,247
87,275
V
5,826,247
87,275
B
Hampton lnnand Suites-West/1-30
07217021
105
6,435,OD0
90,767
'J
7,590,720
90,767
D
Hampton Inn and Suites- DEW South
41170962
116
8,851,219
124,669
A
Hampton Inn and Suites Downtown Fort Worth
00005959
245
ql 2018
13,776,232
40,000
8
Hawthorn Suites - University
02464837
120
5,397,386
148,092
5,397,386
148,092
A
Hilton Fort Worth
00005711
294
28,725,000
30,000
v
28,725,000
30,000
C
Hilton Garden Inn -Fort Worth Alliance Airport
41483073
127
9,200,000
209,480
B
*
Hilton Garden Inn -Medical Center
41540883
157
15,750,000
65,544
D
Holiday inn -DFW Airport South
41170911
143
917001,000
130,288
A
*
Holiday Inn Express - Downtown
41595408
132
11,958,464
41,054
V
11,958,464
41,054
C
Holiday Inn North - Fossil Creek
41184475
126
9,403,532
108,900
C
Homewood Suites -Fossil Creek
07039778
137
4,000,000
145,708
B
*
Homewood Suites - Medical Center
41595378
157
10,890,000
62,061
E
Hyatt Place - Cityview
07031963
127
9,261,753
118,253
'J
9,261,753
118,253
C.
*
Hyatt Place - Stockyards
40617823
100
10,871,000
147,843
V
10,871,000
147,843
C
La Quinta Inn and Suites- Fort Worth North
06890687
133
5,256,188
107,653
'J
5,256,188
107,653
E
La Quinta Inn and Suites - Southwest
02424452
128
7,100,000
314,864
'1
7,100,000
314,864
A
*
Omni Fart Worth Hotel
41389360
614
82,230,000
184,000
V
82,230,000
184,000
C
Quality Inn and Suites - Cattle Baron
06151973
109
2,560,000
92,347
E
Radisson - Fort Worth South Hotel
04977203
247
6,119,033
304,920
V
6,119,033
304,920
C
Radisson Hotel- Fort Worth Fossil Creek
04901398
247
7,100,000
272,362
V
7,100,000
272,362
C
Residence Inn - Alliance Airport
07120826
ill
6,235,000
108,900
B
*
Residence Inn- Cultural District
40739449
150
15,165,000
103,280
C
Residence Inn - Fossil Creek
06839703
114
7,700,000
126,686
A
*
Sheraton Fort Worth Hotel and Spa
00685755
429
28,763,547
91,563
V
29,763,547
91,563
B
*
SpringHill Suites by Marriott - University
07929463
145
9,285,000
103,337
V
9,285,000
103,337
B
*
Stay Express Hotel Fort Worth
06703550
168
2,500,000
228,298
A
*
TownePlace Suites Downtown
41475933
140
9,970,000
86,554
B
*
TownePlace Suites University
42126752
128
Q42017
2,016,000
80,640
V
2,016,000
80,640
C
WoodSpring Suites Fort Worth
07408749
121
10,889,313
303,514
A
*
Worthington Renaissance Hotel
07355998
504
45,116,250
123,375
V
45,116,250
123,375
49 28 495,996,987 5,370,136
%of TOTAL 57.14% 73.13% 62.96%
678,259,706
8,529,756
Inside
PFZ Zone
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/29/2017 -; Resolution No. 4837-08-2017
DATE: Tuesday, August 29, 2017 REFERENCE NO.: BH-366
LOG NAME: 25PID18ESTABLISHTOURISMPID
SUBJECT:
Conduct Public Benefit Hearing to Declare the Sufficiency of a Petition Requesting Establishment of Fort
Worth Public Improvement District No. 18 (Tourism PID) and Adopt a Resolution Authorizing and
Establishing the Tourism PID (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public benefit hearing concerning the sufficiency of a petition requesting establishment of
Fort Worth Public Improvement District No. 18 (Tourism PID) and the establishment of the Tourism PID;
2. Find that the petition requesting establishment of the Tourism PID meets the requirements necessary
to designate the proposed area as a Public Improvement District pursuant to Chapter 372 of the Texas
Local Government Code;
3. Adopt the attached Resolution: (i) making certain findings concerning the nature and advisability of
special improvements and services to be provided for the benefit of properties in the Tourism PID, the
estimated costs of such improvements and services, the method of assessment, the boundaries of the
Tourism PID and the apportionment of cost between the Tourism PID and the City, as a whole and (ii)
authorizing and establishing the Tourism PID; and
4. Direct the City Secretary to publish notice of the establishment of the Tourism PID as required by
Chapter 372 of the Texas Local Government Code.
DISCUSSION:
Chapter 372 of the Texas Local Government Code (Act) allows certain hotel property owners to petition
the City for the establishment of a public improvement district that confers a special benefit on non-
contiguous properties comprised solely of hotels with 100 rooms or more within the City.
A petition requesting establishment of Fort Worth Public Improvement District No. 18 (Tourism PID) has
been filed with the City Secretary. The petition complies with Section 372.005 of the Act and, as of August
29, 2017, has been signed by record owners of taxable real property liable for assessment under the
proposal who constitute: (a) 73.13% of the appraised value of taxable real property liable for assessment
under the proposal set forth in the petition, as determined by the current roll of the Tarrant Appraisal
District and (b) 62.96% of the area of all taxable real property that is liable for assessment under the
proposal (see Attachment 1). City staff has verified and confirmed all petition signatures.
The goals of the proposed Tourism PID focus on increasing the economic impact and enhancing
competitiveness in conventions, meetings, leisure and sports tourism and increasing tourism -related
economic activity at all times, including during economic downturns and as inventory grows. The
Logname: 25PID 18ESTABLISHTOURISMPID Page 1 of 3
proposed Tourism PID projects include incentives and sales efforts, convention and sports marketing and
promotion, site visits and familiarization tours, community arts grants, convention services, event funding
application, operations, research, and administration, all of which benefit the hotels within the Tourism
PID.
The proposed boundaries include noncontiguous areas authorized under the Act consisting only of hotel
properties with 100 or more rooms ordinarily used for sleeping within the City. The proposed assessment
rate would be two percent of the consideration paid for occupancy of any sleeping room furnished by a
hotel located within the Tourism PID, with such assessment to be collected in the same manner an in
accordance with the same procedures as those established for collection of the City's Hotel Occupancy
Tax, as set forth in Chapter 32, Article II of the City Code, as amended. The entire costs of each
improvement and service will be paid from the above -stated assessments and no City funds will be used
to pay any portion of such costs, unless such funding is approved by the City Council on a case -by -case
basis.
The total estimated costs for the proposed services and improvements for the life of the Tourism PID
(approximately 10 years) will be $57,036,809, which includes an estimated cost of $3,469,985.00 for the
2017-2018 fiscal year, a 40% increase for the 2018-2019 fiscal year and a year -over -year increase of five
percent (5 percent) for the remaining eight -year term. Assessments will begin on January 1, 2018.
The City intends to enter into a management Agreement with a to -be -named non-profit corporation
associated with the Fort Worth Convention and Visitors Bureau (Fort Worth Tourism Public Improvement
District Corporation) to manage the day-to-day affairs of the Tourism PID, which contract will be
addressed in a separate, but related, M&C authorizing the assessment.
Staff recommends that the City Council find that these improvements and services are advisable because
they will promote the interests of the City and confer a special benefit on the assessed properties within
the Tourism PID.
Upon the close of the public hearing, staff recommends that the City Council declare the petition to create
the Tourism PID to be sufficient and adopt the attached Resolution making findings concerning the
following and establishing the Tourism PID:
• The advisability of establishing the proposed Tourism PID;
• The general nature of the proposed improvements and services;
• The estimated costs of the proposed improvements and services;
• The boundaries of the Tourism PID;
• The proposed method of assessment; and
• The apportionment of costs between the Tourism PID and the City, as whole.
Upon adoption of the Resolution, the Tourism PID will become effective on the date that City Council's
authorization to establish the Tourism PID has been published in a newspaper of general circulation and
will remain in effect until the earlier of 10 years from the effective date of the Tourism PID or September
30, 2027.
The proposed Tourism PID encompasses ALL COUNCIL DISTRICTS.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that approval of the above recommendations will establish the City's 18th
Public Improvement District.
FUND IDENTIFIERS (FIDs):
Logname: 25PID18ESTABLISHTOURISMPID Page 2 of 3
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CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Susan Alanis (8180)
Kirk Slaughter (2501)
Kirk Slaughter (2501)
Logname: 25PID 18ESTABLISHTOURISMPID Page 3 of 3
Petition Requesting the Establishment of the
FORT WORTH
TOURISM PUBLIC IMPROVEMENT DISTRICT
PETITION REQUESTING THE ESTABLISHMENT OF THE
FORT WORTH TOURISM PUBLIC IMPROVEMENT DISTRICT
ARTICLE I — REQUEST TO ESTABLISH DISTRICT
l . This petition (the "Petition") is submitted to the City of Fort Worth, Texas (the "City") by
the Property Owners listed on and signing Exhibit A (the "Petitioner") requesting the
establishment of a public improvement District (the "District") that would be known as
The Fort Worth Tourism Public Improvement District.
2. This Petition is submitted under the
Government Code (the "Code") and
Improvement Districts — City of Fort
Council of the City, as amended.
authority of Chapter 372 of the Texas Local
pursuant to the "Policy Statement — Public
Worth" adopted February 3, 2009 by the City
3. This Petition is submitted with the understanding that the City and the Petitioner will
mutually agree upon the form and content of the resolution establishing the District. If the
City and the Petitioner are unable to agree upon the form and content of the resolution, or
if the City Council does not adopt the resolution as agreed, the Petitioner shall be deemed
to have withdrawn this Petition prior to any action having been taken by the City Council
to establish the District. Under, no circumstances shall the City Council have the
authority to establish the District unless the form and content of the resolution have been
approved by the Petitioner. The Petitioner further reserves the right to withdraw this
petition at any time and for any reason by giving written notice of withdraw (including
notice by FAX, e-mail or hand delivery) to the City Secretary of the City at any time
before the City Council votes to establish the District (regardless of whether the City
Council may have opened a public hearing to consider the advisability of establishing the
District).
4. The establishment of the District pursuant to this Petition will promote the interests of the
City, will confer a special benefit on all property within the District, and will promote the
interest of the City, the District and all property within the District.
ARTICLE II — LEGAL SUFFICIENCY OF THE PETITION
This petition is legally sufficient under the Code to establish the District because it has been
signed: (1) by the record owners of taxable real property representing xx.xx% of the appraised
value of taxable real property liable for assessment under this petition, as determined by the
current roll of the Tarrant Appraisal District; and (2) by the record owners of taxable real
property liable for assessment under this Petition who own taxable property that constitutes
xx.xx% of the area of all taxable real property that is liable for assessment under this Petition, as
determined by the current roll of the Tarrant Appraisal District. A copy of the current roll of the
Tarrant County Appraisal District (with original signatures of each property shown next to each
(2)
parcel within the boundaries of the proposed District that is liable for assessment) is provided as
Exhibit A.
ARTICLE III — GENERAL NATURE OF PROPOSED DISTRICT SERVICES
The purpose of the District is to enhance services, undertake certain improvements, in particular,
special supplemental services relating to District marketing, business recruitment, and
promotional activities authorized by the Act for improvement and promotion of the district,
including the provision of incentives by the to -be -formed Fort Worth Tourism Public
Improvement District Corporation (the "FWTPIDC") through the Fort Worth Convention and
Visitors Bureau (the "FWCVB") to organizations to encourage them to bring their large and city
wide meetings to Fort Worth and to fund marketing by the to -be -formed FWTPIDC through the
FWCVB to increase hotel stays within the City, including but not limited to the services set forth
on Exhibit `B". In addition to the services set forth in Exhibit "B" the Petitioner requests that
the District be authorized to engage in any activity permitted under the Code, subject to annual
approval by the City Council. The FWTPIDC will recommend each year, to both property
owners within the District and to the City Council, an annual plan of service and budget setting
forth in detail the services and other activities proposed for the District.
ARTICLE IV — ESTIMATED COST OF DISTRICT SERVICES
1. During a proposed ten (10) year period, the estimated annual cost of improvements and
services provided by the District are estimated to range from million to , milIion
dollars ($x,000,000 to $x,000,000) annually; however, in no event shall the assessment
rate exceed two percent of the price paid to hotels for a room in a hotel. The District shall
not incur bonded indebtedness. See the attached preliminary ten (10) year budget for
total estimated collections. The service plan budget and assessment rate are subject to
annual review by the to -be -farmed FWTPIDC and are subject to an annual public hearing
and approval by the Fort Worth City Council.
2. An itemized estimate of the District's budget for the first ten years together with a ten-
year service plan summary for the District are set forth in Exhibit "C".
3. The Petitioner acknowledges and agrees that each annual plan of service and budget for
the District, although prepared and recommended by the FWTPIDC, will be subject to
approval by the City Council after a public hearing. The Petitioner acknowledges and
agrees that each annual plan of service and budget will fully fund all costs incurred by the
City in connection with the administration of the District, including but not limited to, the
costs for personnel, data services, appraisals, notifications, and collection fees.
4. All funds of the District will be managed in accordance with accounting methods
approved by the City.
(3)
ARTICLE V — ANNUAL PLAN OF SERVICE AND BUDGET
REVIEW PROCESS
Each year beginning xxxxxxx 1, 2017, the District's Manager (FWTPIDC}--through the
FWCVB—will prepare and recommend to the City Council an annual plan of service and budget
and an updated ten-year plan of service and budget. Prior to presenting each annual plan and
budget to the City Council, the FWTPIDC will conduct at least one annual public hearing open
to all property owners within the District at which time the proposed plan and budget including
any comments from the Board will be presented and property owners within the District will be
given an opportunity for public comment. The City PID Administrator will give individual,
written notice to each property owner not less than 15 days before the date of each public
hearing, which notice will be accompanied by an outline of the proposed annual plan and budget,
or revisions thereto, as the case may be. This public hearing is in addition to the public hearing
that will be held by the City Council as required by the Code before approving and adopting an
annual plan of service and budget for the District.
ARTICLE VI — BOUNDARIES OF THE PROPOSED DISTRICT
The proposed boundaries of the District are shown on the map attached as Exhibit D and shall
solely include non-contiguous hotel properties with 100 or more rooms within the City of Fort
Worth as shown in the attached Exhibit A.
ARTICLE VII — PROPOSED METHOD OF ASSESSMENT
The proposed method of assessment, which may specify included or excluded classes of
assessable property, is based on the sale of hotel nights by the hotels with 100 or more rooms
that are located within the District as determined by the Fort Worth City Controller. The annual
assessment rate for all hotel properties with 100 or more rooms within the district shall not
exceed two percent of the price paid to hotels for a room in a hotel, which reflects the special
benefits accruing to the property because of the services and improvements provided by the
District.
ARTICLE VIII —PROPOSED APPORTIONMENT OF COSTS BETWEEN THE
DISTRICT AND THE CITY
Except as provided in this Article III, all costs of the District will be apportioned to the District.
ARTICLE IX — MANAGEMENT OF THE DISTRICT
The District will be managed by the FWTPIDC (the "Manager") through the FWCVB under
professional services contract with the City in the form attached as Exhibit E. Management fees
and other management expenses will be included in the District's annual plan of service and
budget approved by the City Council. The District Manager will carry general liability insurance
with limits of at least $1,000,000.00 per occurrence and naming the city as an additional insured.
Upon request by the City, the District Manager will provide certificates of insurance evidencing
such coverage. The District Manager will indemnify the City against injury, damages and losses
resulting from the acts or omissions of the District Manager and those for whom the Manager is
responsible.
ARTICLE X — DISSOLUTION OF THE DISTRICT
The District will be deemed established immediately upon publication in a newspaper of general
circulation in the City of a resolution duly adopted by the City Council authorizing the District,
and the District shall continue thereafter until dissolved or reestablished as provided by the Code.
ARTICLE XI — ESTABLISHMENT OF THE DISTRICT DOES NOT OBLIGATE THE
CITY
Except as provided for under a professional services contract in this Article IX, the Petitioner
agrees that the establishment of the District does not obligate the City to fund or perform any
District services, even if the District is dissolved.
ARTICLE XII — SALES DISCLOSURES
All sales by the Petitioner of property within the District will disclose in the Deed that the
property is located in the District and the City is not obligated to fund or perform and District
services, even if the District is terminated.
ARTICLE XIII — APPLICATION FEE
The Petitioner agrees to pay to the City an application fee of $17,000.00 to cover the cost of the
City in evaluating this Petition and in verifying the signatures contained in this Petition. Any
unexpended portion of the fee shall be reimbursed to the Petitioner when the evaluation and
verification is complete.
ARTICLE XIV — BENEFIT OF THE DISTRICT
As a result of the purpose and services described in this Article III, as well as listed in further
detail in this Exhibit the proposed District will benefit all property owners within the District
by resulting increased hotel room sales.
(5)
LIST OF EXHIBITS
Exhibit A Proposed District — 2016 Tarrant Appraisal District Roll with Owners' Signatures
Exhibit B Summary of Initial District Services
Exhibit C Feasibility Study and Initial Service Plan & Budget
Exhibit D Map of Proposed District
Exhibit E Form of District Management Contract
(6)
Exhibit A
Proposed District -- 2016 TAD Roll with Owners' Signatures
(7)
Exhibit B
Summary of Initial District Services
Administration
• Overall management and administration of the Fort Worth Tourism Public Improvement
District (FWTPID).
• FWCVB staff will serve as District manager and work with FWTPIDC board of directors
to ensure the benefits of the FWTPID are realized.
• Provide FWTPID service plan/budget to City of Fort Worth annually or as required.
• Maintain accurate accounting of use of revenues and disbursement of FWTPID funds and
provide financial statements to the TPID board of directors and City as required.
• Produce an annual FWTPIDC audit and provide appropriate insurance for board of
directors.
• Work with FWTPIDC board of directors to produce quarterly board reports.
• Participate in meetings with City of Fort Worth departments to coordinate FWTPID
activities.
• Maintain a full and accurate accounting of revenues and disbursements of FWTPID funds
and provide financial statements to proper entities as required.
• Provide primary oversight of FWTPID funds for disbursement for Sales, Marketing and
Administrative initiatives (as noted in the FWTPID Service Plan).
• Procure market research and trends analyses to determine the best and judicious
application of FWTPID funds for sales and marketing efforts.
• Notify new hotel property owners of FWTPID assessment as required.
• Schedule annual town hall meeting for FWTPID hotels (or more frequently if deemed
appropriate).
• Develop guidelines for individual hotel use of FWTPID funds to incentivize convention
group business (exclusive of hotel's participation in citywide incentivized business).
• Expand tourism research measuring the impact of marketing efforts on client and
consumer awareness of Fort Worth as a destination and allowing customization of efforts
to ensure high ROI from all such initiatives.
• Expand research opportunities including staff as deemed appropriate by the FWTPID
board of directors and FWCVB. Provide access to hotel benefited programs as deemed
appropriate by FWTPID board and FWCVB designated staff.
Marketing and Promotions
• Create a formal marketing plan with an agency of record.
• Expand advertising campaign focused on brand identification and awareness.
• Expand market reach based on research and analyses.
(8)
• Distribute regular communications to partners, visitors and stakeholders.
• Coordinate/partner with other businesses and organizations to maximize marketing
budget.
• Develop collateral marketing material as needed to market Fort Worth (including digital).
• Develop media familiarization tour(s) as deemed appropriate.
Sales
• Increase the FWCVB sales staff participation at key trade shows and events to further
increase targeted hotel business opportunities.
• Utilize FWTPID funds to incentivize and retain citywide meetings at the Fort Worth
Convention center, sporting events and single property events based on established ROI
criteria.
• Ensure a 10:1 ROI requirement for every dollar provided in FWTPID funding (based on
room night revenue).
• Increase Fort Worth team presence at key trades show missions.
• Host meeting, convention and leisure group organizers on scheduled familiarization
(FAM) tours to showcase Fort Worth's assets and community spirit as a means of
attracting future business.
• Provide focused marketing to ensure that Fort Worth receives the appropriate market
share of third party and independent group leads.
(9)
Exhibit C
Feasibility Study and Initial Service Plan & Budget
Feasibility Study
(NEED TO INSERT FEASIBILITY STUDY HERE)
Initial Service Plan & Bud et
(NEED TO INSERT APPROPRIATE VALUES IN THE BELOW TABLE)
Petition
Categories
Allocation
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
Incentives &
42.5%
$
$
$
$
$
$
$
$
$
$
Sales Efforts
Marketing/
35.0%
$
$
$
$
$
$
$
$
$
$
Promotion/
Advertising
Site Visits &
10.0%
$
$
$
$
$
$
$
$
$
$
FAM Tours
Event Funding
7.5%
$
$
$
$
$
$
$
$
$
$
Application
Pool
Operations/
5.0%
$
$
$
$
$
$
$
$
$
$
Research/
Administration
100%
$
$
$
$
$
$
$
$
$
$
*Note: Expenditures are limited to actual collections, which cannot exceed the 2% fee on each occupied room as
defined in the District's petition.
(10)
Exhihit D
Map of Proposed District
(Need to insert map of the District here)
Exhibit E
Form of District Management Contract
STATE OF TEXAS §
COUNTY OF TARRANT §
CONTRACT FOR THE FORT WORTH TOURISM PUBLIC IMPROVEMENT
DISTRICT
This contract for the collection of assessments and provision of services and
improvements for the Fort Worth Tourism Public Improvement District (the "Contract")
effective as of xxxxxxx 1, 2017, is made by and between the Fort Worth Tourism Public
Improvement District Corporation, Inc. ("FWTPIDC"), a Texas nonprofit corporation, and the
City of Fort Worth, Texas (the "City"), a Texas municipal corporation.
RECITALS:
WHEREAS, on xxxxxxx xx, 201 x, the City Council, passed Resolution No. xx-xxx that made
certain findings concerning the advisability of establishing the Fort Worth
Tourism Public Improvement District (the "District"), authorized and created the
District as a public improvement district under Chapter 372 of the Texas Local
Government Code,. designated the FWTPIDC as the entity responsible for the
management of and provision of services and improvements to the District,
authorized the City Manager to enter into a contract with FWTPIDC for the
provision of services and improvements for the District and collection services by
the City for the District, and approved the initial District service plan, attached
hereto as Exhibit A (the "Service Plan'); and
WHEREAS, FWTPIDC shall be the primary entity responsible for the management of and
provision of services and improvements to the District; and
WHEREAS, the Board of Directors of FWTPIDC has passed a resolution authorizing it to
enter into this Contract and authorizing to sign on
behalf of FWTPIDC to bind the corporation under this Contract; and
WHEREAS, the City and FWTPIDC now desire to enter into this Contract for the collection of
the assessments and the management of and provision of services and
improvements to the District; and
WHEREAS, the services to be supplied to the District provide special benefits to the property
owners within the District and are supplemental to standard City services; NOW,
THEREFORE,
(12)
In consideration of the premises and for other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, FWTPIDC and the City agree as
follows:
1. Engagement and Compensation. The City hereby engages FWTPIDC and FWTPIDC
agrees to provide in accordance with the provisions of this Contract and Resolution No.
xx-xxx the services and improvements described in the Service Plan and .future annual
service plans to be approved by the City Council. The compensation to be paid for the
administration of the program items shall not exceed the amount established for
"Administration" by each annually approved service plan (as same may be later modified
pursuant to Section 2.(a) of this Contract).
2. Scope of Services. Throughout the duration of this Contract, FWTPIDC shall provide
the services and improvements as described in the Service Plan and thereafter approved
annually by the City Council. In providing these services and improvements, FWTPIDC
shall:
(a) timely deliver the services and improvements in accordance with the annually
approved service plan, subject to FWTPIDC's ability to modify or substitute
items without City Council approval within the program categories if FWTPIDC
determines that such changes would serve the common interest of owners in the
District and the increase or decrease in the amount of a program category does not
exceed ten percent (10%) of the budgeted amount. for that category (the Service
Plan and each such annually approved service plan as same may thereafter be
increased or decreased shall be hereafter referred to as the "Service Plan"). The
FWTPIDC's administrative expenses shall not exceed ten percent (10%) of the
total budget in any year unless approved by City Council. "Program categories"
in the Service Plan include marketing and incentive activities and other services
as provided in the Service Plan;
(b) only use District assessment funds received to defray expenditures which are: (i)
specifically listed in the Service Plan (except as modified pursuant to subsection
(a) above) or reasonably incurred in the creation and organization of the
FWTPIDC; and (ii) incurred after xxxxxxx. x, 2017, unless specific authorization
from the City's City Manager to the contrary is received (hereinafter called
"allowable costs");
(c) support all costs defrayed from District assessment funds by properly executed
checks, orders, payrolls, time records, invoices, contracts, vouchers, or other
accounting documents evidencing in detail the nature and propriety of the
charges. Such documentation shall be clearly identified, readily accessible and, to
the extent possible, kept separate and apart from all other such documents;
(13)
(d) set priorities and schedules for implementing the service plan elements,
considering the needs and preferences of owners in the District and the
availability of personnel and financial resources;
(e) if necessary, secure and retain the services of qualified personnel to implement
the service plan and provide communication equipment and office supplies;
(f) prepare a timely annual update of the Service Plan for the District to be presented
to the City Council for review and approval. The plan must include a budget, an
assessment plan and an updated ten-year plan for services and improvements;
(g) prepare and deliver to the City quarterly reports of financial revenues and
expenditures for work activities within the District and any budget revisions
within forty-five (45) days of the end of each fiscal quarter;
(h) prepare and deliver to the City joint quarterly progress reports of the FWTPIDC's
efforts to implement the Service Plan within forty-five (45) days of the end of
each fiscal quarter;
(1) commission an annual financial audit of all PID expenditures by a Certified
Public Accountant and make the audit available to the City within one hundred
twenty (120) days of the end of the fiscal year;
(j) allow reasonable access by the City to the financial records of FWTPIDC that
relate to the District;
(k) enter into contracts with exempt jurisdictions for the payment of assessments or
the provision of services or improvements to the District;
(1) prepare and deliver to the City quarterly/annual financial reports in a timely
manner as listed in Exhibit B; and
(m) take other actions reasonably necessary for the management of the District and the
provision of the services and improvements to the District.
3. Collection and Distribution of Assessments. The City shall collect the annual
assessments for the District along with the other local hotel occupancy taxes paid by
hotels within the District. Funds shall be accounted for and distributed as provided
below.
(a) The City shall retain a collection service fee commensurate with its anticipated
actual or allocated share of the costs for collection of the assessments (including
collecting delinquent accounts). The collection service fee will be deducted from
the total assessments collected each month. The net assessments received will be
transferred to the FWTPIDC on a monthly basis. Delinquent assessments
collected after the District has been dissolved shall be retained by the City for
(14)
payment of any prior commitments made by the District, but the retention of such
assessments shall be subject to utilization by the tax collector to repay any hotel
that is legally entitled to a refund of all or a portion of an assessment and any
interest required by law to be paid.
(b) For its services in creating the District, the City shall also retain a one-time fee of
$17,000. This fee will cover the costs of the District creation (or) renewal by City
staff. If the City's costs for this process are less than $17,000, the remainder will
be reimbursed to the District entity. The application fee ($17,000) will not be
counted as part of the 10% maximum limit for administrative expenses in a
District budget.
(c) The City will also assess the FWTPIDC for annual expenses related to oversight
of District operations. This fee shall include staff time and expenses related to the
District assessment collection, costs for publication of legal notice regarding
District items, mailing expenses and staff time required for District oversight
(attending District meetings, reviewing reports and audit, preparing tax rolls and
City Council documents). This fee will not be counted as part of the 10%
maximum allocation for administrative expenses in a District budget. The District
assessment collection process is explained in Exhibit C.
(d) The remaining assessments after the collection service fees and City staff
administrative fees have been deducted, including any interest for late payments,
shall be transferred on a monthly basis to an account of the FWTPIDC by
Automated Clearing House, wire transfer or other means mutually agreed to by
the City and the FWTPIDC.
(e) Pursuant to Section 2.(n) above, the City hereby expressly acknowledges that
FWTPIDC is contracting with the Fort Worth Convention and Visitors Bureau
(FWCVB) to implement the funded activities of the District, more specifically: to
enhance services, undertake certain improvements, in particular, special
supplemental services relating to District marketing, business recruitment, and
promotional activities for improvement and promotion of the District, including
the provision of incentives to organizations to encourage them to bring their large
and city wide meetings to Fort Worth and to fund marketing to increase hotel
stays within the city. A copy of the FWTPIDC/FWCVB contract is included as
Exhibit D.
(f) The City shall provide FWTPIDC with printed reports or diskettes of the
assessment roll.
(g) If necessary, FWTPIDC shall make available to the tax collector sufficient funds
to repay any taxpayer who is legally entitled to a refund of all or a portion of an
assessment and any interest required by law to be paid. City shall make a good
faith effort to notify FWTPIDC of such potential situations (including, but not
(15)
limited to, lawsuits and assessment protests) so that FWTPIDC is able to set aside
a sufficient reserve to cover any such refunds and interests.
(h) FWTPIDC will invest the District assessments received from the City and any
income earned on those assessments in accordance with the investment policies
and strategies prescribed in Chapter 2256 of the Texas Government Code to
achieve the following investment objectives, in order of priority: (1)
understanding of the suitability of the investment to the financial requirements of
the entity; (2) preservation and safety of principal; (3) liquidity; (4) marketability
of the investment if the need arises to liquidate the investment before maturity; (5)
diversification of the investment portfolio; and (6) yield. The assessments and
any interest or other income earned on such public funds shall be used by
FWTPIDC to fund services and improvements listed in the Service Plan annually
approved by the City Council. The FWTPIDC must receive City Manager
approval of any contracts by the FWTPIDC which commit FWTPID funds
beyond the ten year term of the FWTPID. Further, upon expiration of the
FWTPID, any unexpended assessment revenues shall be transferred to the City
along with a schedule of any contractually committed expenses for such funds
into the future. The City shall transfer those funds back to the FWTPIDC if the
FWTPID is reapproved for another term by the petitioners and City Council and
this Contract is modified to extend the term or a new contract is executed between
the City and the FWTPIDC for the provision of services and improvements for
the FWTPID.
4. Conflict of Interest. By signing this Contract, the FWTPIDC acknowledges to the CITY
that it has made full disclosure in writing of any existing conflicts of interest or potential
conflicts of interest, including personal financial interest, direct or indirect, in property
and business relationships that relate to the duties of the FWTPIDC. The FWTPIDC
further agrees that it shall make disclosure in writing of any conflicts of interest which
develop subsequent to the signing of this Contract and prior to its termination.
5. Discrimination Prohibited. FWTPIDC, the execution, performance, or attempt
performance of the Agreement, will not discriminate against any person or persons
because of sex, race, religion, color, national origin, sexual orientation, or familial status,
nor will FWTPIDC permit its officers, agents, employees or subcontractors to engage in
such discrimination. This Agreement is made and entered into with reference specifically
to the ordinances codified at Chapter 17, Article III, Division 3 of the Code of the City of
Fort Worth and FWTPIDC hereby covenants and agrees that FWTPIDC, its .officers,
agents, employees and subcontractors, have fully complied with all provisions of same
and that no employee or applicant for employment has been discriminated against under
the terms of such ordinances by either FWTPIDC, its officers, agents, employees, or
subcontractors.
5. Gift to Public Servant. City may terminate this Contract immediately if FWTPIDC has
offered or agreed to confer any benefit upon a City employee or official that the City
employee or official is prohibited by Iaw from accepting.
(16)
For purposes of this section, "benefit" means anything reasonably regarded as pecuniary
gain or pecuniary advantage, including benefit to any other person in whose welfare the
beneficiary has a direct or substantial interest, but does not include a contribution or
expenditure made and reported in accordance with law.
Notwithstanding any other legal remedies, City may require FWTPIDC to remove any
employee of FWTPIDC from any work related to the District who has violated the
restrictions of this section or any similar state or federal law, and obtain reimbursement
for any expenditures made as a result of the improper offer, agreement to confer, or
conferring of a benefit to a City employee or official.
6. Offset. City may, at its option, offset any amounts due and payable under this Contract
against any debt (including taxes) lawfully due to City from FWTPIDC, regardless of
whether the amount due arises pursuant to the terms of this Contract or otherwise and
regardless of whether or not the debt due to City has been reduced to judgment by a
court.
7. No Partnership or Joint Venture. It is specifically understood that the relationship
described in this Contract between FWTPIDC and the City is contractual in nature and is
not to be construed to create an agency, partnership or joint venture relationship between
FWTPIDC and the City; nor shall the City be liable for any debts incurred by the
FWTPIDC in the conduct of such other party's business or function.
S. Independent Contractor. FWTPIDC's status shall be that of an independent contractor
and not an agent, servant, employee, or representative of City in the performance of
services under this Contract. FWTPIDC shall exercise independent judgment in
performing duties under this Contract and is solely responsible for setting working hours,
scheduling or prioritizing the work flow and determining how the work is to be
performed. No term or provision of this Contract or act of FWTPIDC in the performance
of this Contract shall be construed as making FWTPIDC the agent, servant or employee
of City, or making FWTPIDC or any of its employees eligible for the fringe benefits,
such as retirement, insurance and worker's compensation, which City provides its
employees.
9. Assignment. FWTPIDC shall not sell, assign, transfer or convey this Contract, in whole
or in part, without the prior written consent of City's City Manager. As an express
condition of consent to any assignment, FWTPIDC shall remain liable for completion of
the Contract work in the event of default by the successor contractor or assignee.
10. Insurannce.
(a) The FWTPIDC shall, at its own expense, maintain in full force and effect
throughout the term of this Contract insurance as set forth below:
(17)
Comprehensive General Liability Insurance. FWTPIDC shall maintain
throughout the Term of this Agreement a commercial general liability
insurance policy in an amount of not less than $1,000,000 covering each
occurrence with an aggregate limit of not less than $2,000,000.
2. Automobile Insurance — Bodily Ipjury and Property Damage: FWTPIDC
shall maintain throughout the Term of this Agreement comprehensive
automotive liability coverage in an amount not less than $1,000,000 for
each accident. This policy shall cover any automobile used in the
provision of Improvements and Services under this agreement.
3. Worker's Compensation Insurance: FWTPIDC shall maintain throughout
the Term of this Agreement statutory Worker's Compensation Insurance
on all its employees to be engaged in undertaking any Improvements or
Services hereunder. In case any class of employees engaged in hazardous
work under this Agreement is not protected under the state's Worker
Compensation statutes, FWTPIDC shall provide adequate employer's
general liability insurance for the protection of such employees not so
protected.
(b) Other Requirements:
1. The City shall be named as an additional insured and a waiver of
subrogation in favor of the City shall be provided on every applicable
insurance policy. The FWTPIDC hereby waives subrogation rights for
loss or damage to the extent same are covered by insurance. Insurers shall
have no right of recovery or subrogation against the City.
2. The term "CITY" shall include all authorities, boards, bureaus,
commissions, divisions, departments and offices of the City, and the
individual members, employees and agents in their official capacities.
3. Insurance shall be provided through companies duly approved to transact
that class of insurance in the State of Texas. Companies providing
coverage shall have a minimum A.M. Best rating of A VII.
4. Certificates of insurance shall be provided to the City's PID
Administrator. Thirty (30) days written notices is required before any
insurance is altered, cancelled, or non -renewed.
City of Fort Worth
Attn: PID Administrator
Housing & Economic Dev Dept.
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
CITY SHALL HAVE NO DUTY TO EXECUTE OR PERFORM UNDER THIS
CONTRACT UNTIL THE CERTIFICATE AND SUFFICIENT EVIDENCE OF
CONFORMITY TO CITY'S INSURANCE REQUIREMENTS SHALL HAVE
BEEN DELIVERED AND APPROVED BY RISK, AND NO CITY OFFICER OR
EMPLOYEE SHALL HAVE AUTHORITY TO WAIVE THIS REQUIREMENT.
11. Indemnity. FWTPIDC AGREES TO INDEMNIFY AND HOLD HARMLESS THE
CITY, ITS OFFICERS, AGENTS AND EMPLOYEES, AGAINST ANY AND ALL
CLAIMS, LAWSUITS, JUDGMENTS, COSTS AND EXPENSES FOR
PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR
OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT,
SUFFERED BY ANY PERSON OR PERSONS THAT MAY ARISE OUT OF OR
BE OCCASIONED BY FWTPIDC'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS CONTRACT, OR BY ANY NEGLIGENT ACT OR
OMISSION OF FWTPIDC, ITS OFFICERS, DIRECTORS, AGENTS,
ASSOCIATES, EMPLOYEES, SUB -CONSULTANTS OR CONTRACTORS, IN
THE PERFORMANCE OF THIS CONTRACT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS PARAGRAPH SHALL NOT APPLY TO
ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF CITY, ITS
OFFICERS, AGENTS, EMPLOYEES OR SEPARATE CONTRACTORS AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
FWTPIDC AND THE CITY, RESPONSIBILITY AND INDEMNITY, IF ANY,
SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH
THE LAWS OF THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING
ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER
TEXAS LAW. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR
THE BENEFIT OF THE PARTIES HERETO AND THEIR RESPECTIVE
OFFICERS, DIRECTORS, AGENTS, ASSOCIATES, EMPLOYEES, SUB -
CONSULTANTS OR CONTRACTORS IN CONNECTION WITH THE
PERFORMANCE OR CONDUCT OF THE SERVICES RELATED TO,
CONTEMPLATED BY OR ARISING AS A RESULT OF THE SERVICE PLAN,
AND ARE NOT INTENDED TO CREATE OR GRANT ANY RIGHTS,
CONTRACTUAL OR OTHERWISE, TO ANY OTHER PERSON OR ENTITY.
12. Rights, Remedies and Termination. Both parties are executing this Contract in good
faith and with the intent that all provisions contained herein shall be met in accordance
with their terms. In the event of a breach or violation of its terms by either party to this
Contract, then the party in compliance may exercise whatever rights and remedies may be
available or afforded to such party at law or in equity. In addition to any other remedies
available, the City may terminate this Contract if FWTPIDC violates any part of this
Contract and FWTPIDC fails to reasonably cure the violation of this Contract within
thirty (30) days of receipt of written notice to FWTPIDC by the City of a violation of this
Contract by certified mail.
In addition to any other remedies available, the City may terminate this contract upon
thirty (30) days written notice to FWTPIDC if City Council fails to approve an annual
(19)
Service Plan for the District. All services being performed under this Contract shall
cease upon the date specified in such notice.
In addition to termination, the City shall recover those portions of assessment funds,
including interest or other income earned on such public funds that were not spent on
allowable costs per the Service Plan, plus any other damages suffered by the City as a
result of FWTPIDC's violation of the terms and conditions of this Contract. FWTPIDC
may invoice City for all services they respectively completed and shall be compensated
in accordance with the terms of this Contract with special assessments for all services
performed by FWTPIDC prior to the date specified in such notice. A previous payment
or approval of payment of all or any portion of assessment funds by City shall not be
deemed a waiver of the City's rights under this section. Any express waiver by the City
of a violation by FWTPIDC shall not be deemed to waive any subsequent violation by
FWTPIDC.
13. Notice. Except as otherwise provided in Section 6, any notice, payment, statement, or
demand required or permitted to be given under this Contract by either party to the other
may be effected by personal delivery in writing or by mail, postage prepaid. Mailed
notices shall be addressed to the parties at the addresses appearing below, but each party
may change its address by written notice in accordance with this section. Mailed notices
shall be deemed communicated as of three (3) days after mailing:
If to the City:
City of Fort Worth
Attn: PID Administrator
Housing & Economic Dev Dept.
1000 Throckmorton Street
Fort Worth, Texas 76102-6311
If to FWTPIDC:
or Current FWTPIDC Chair
or (if is no longer Chair)
Fort Worth Tourism Public Improvement District Corporation (FWTPIDC)
Fort Worth, Texas
14. Right of Review and Audit. City is granted the right to audit, at City's election, all
FWTPIDC records and billings relating to the performance of this Contract. FWTPIDC
agrees to retain such records for a minimum of three (3) years following completion of
this Contract. Any payment, settlement, satisfaction, or release provided under this
Contract shall be subject to City's rights as may be disclosed by such audit.
15. Captions. The captions, headings, and arrangements used in this Contract are for
convenience only and shall not in any way affect, limit, amplify, or modify its terms and
provisions.
(20)
16. Compliance with Laws and Regulations. This Contract is entered into subject to and
controlled by the Charter and ordinances of the City of Fort Worth and all applicable
laws, rules, and regulations of the State of Texas and the Government of the United
States of America. FWTPIDC shall, during the course of performance of this Contract,
comply with all applicable City codes and ordinances, as amended, and all applicable
state and federal laws, rules and regulations, as amended.
17. Venue. The obligations of the parties to this Contract shall be performable in Tarrant
County, Texas, and if legal action is necessary in connection with or to enforce rights
under this Contract, exclusive venue shall lie in Tarrant County, Texas. ,
18. Governing Law. This Contract shall be governed by and construed in accordance with
the laws and court decisions of the State of Texas, without regard to conflict of law or
choice of law principles of Texas or of any other state.
19. Legal Construction. In case any one or more of the provisions contained in this
Contract shall for any reason be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability shall not affect any other provision
of this Contract, and this Contract shall be considered as if such invalid, illegal, or
unenforceable provision had never been contained in this Contract.
20. Term. This Contract shall terminate on xxxxxxx xx, 2026, unless otherwise agreed to in
writing by the parties. If for any reason the District is dissolved before xxxxxxx xx,
2026, this Contract shall terminate upon the payment to FWTPIDC for all services and
improvements provided to the District to the date of dissolution and for the reasonable
cost of services to conclude the business of the District.
21. Counterparts. This Contract may be executed in any number of counterparts, each of
which shall be deemed an original and constitute one and the same instrument. If this
Contract is executed in counterparts, then it shall become fully executed only as of the
execution of the last such counterpart called for by the terms of this Contract to be
executed.
22. Captions. The captions to the various clauses of this Contract are for informational
purposes only and shall not alter the substance of the terms and conditions of this
Contract.
23. Successors and Assigns. This Contract shall be binding upon and inure to the benefit of
the parties and their respective successors and, except as otherwise provided in this
Contract, their assigns.
24. Entire Agreement; No Oral Modifications. This Contract (with all referenced exhibits,
attachments, and provisions incorporated by reference) embodies the entire agreement of
the City with both parties, superseding all oral or written previous and contemporary
agreements between the parties relating to matters set forth in this Contract. Except as
(21)
otherwise provided elsewhere in this Contract, this Contract cannot be modified without
written supplemental agreement executed by both parties.
EXECUTED and effective as of the _ day of 2016, by City, signing by and
through its City Manager, duly authorized to execute same by Resolution No. _-
approved by the City Council on 2016, and by FWTPIDC, acting through its
authorized official.
APPROVED AS TO FORM:
XXXXX XXXXX, City Attorney
C
CITY OF FORT WORTH, TEXAS
XXXXX XXXXX, City Manager
FORT WORTH TOURISM PUBLIC
IMPROVEMENT DISTRICT
CORPORATION, INC.,
a Texas nonprofit corporation
, Chairman
Attachments:
Resolution No. -
Exhibit A — The Initial Service Plan
Exhibit B — Financial Reports
Exhibit C — Tourism PID Assessment Collection Process
Exhibit E FWTPIDC/FWCVB Contract for Services
(22)
THE STATE OF TEXAS §
§ CITY OF FORT WORTH, TEXAS
COUNTY OF TARR.ANT § Acknowled meet
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared xxxxx xxxxx, known to me to be the person whose name is
subscribed to the foregoing instrument, and acknowledged to me that he executed same for and
as the act and deed of the CITY OF FORT WORTH, TEXAS, a municipal corporation of the
State of Texas, Tarrant County, Texas, and as the City Manager thereof, and for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of
, 2016.
My Commission Expires.
Notary Public State of Texas
Notary's Printed Name
THE STATE OF TEXAS § FORT WORTH TOURISM PUBLIC IMPROVEMENT
§ DISTRICT CORPORATION, INC.
COUNTY OF TARRANT § Acknowled meet
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared xxxxx xxxxx, known to me or proved to me on the oath of
or through (description of identity
card or other document) to be the person and officer whose name is subscribed to the foregoing
instrument, and acknowledged to me that he/she executed same for and as the act and deed of
FORT WORTH TOURISM PUBLIC IMPROVEMENT DISTRICT CORPORATION,
INC., a Texas nonprofit corporation, and as the authorized agent thereof, and for the purposes
and consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of
, 2016.
Notary Public State of Texas
My Commission Expires Notary's Printed Name
(23)
Resolution No.
(24)
Exhibit A
(NEED TO INSERT APPROPRIATE VALUES IN THE BELOW TABLE)
Petition
Categories
Allocation
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
Incentives &
42.5%
$
$
$
$
$
$
$
$
$
$
Sales Efforts
Marketing/
35.0%
$
$
$
$
$
$
$
$
$
$
Promotion/
Advertising
Site Visits &
10.0%
$
$
$
$
$
$
$
$
$
$
FAM Tours
Event Funding
7.5%
$
$
$
$
$
$
$
$
$
$
Application
Pool
Operations/
5.0%
$
$
$
$
$
$
$
$
$
$
Research/
Administration
100%
$
$
$
$
$
$
$
$
$
$
*Note: Expenditures are limited to actual collections, which cannot exceed the 2% fee on each occupied room as
defined in the District's petition.
(25)
Exhibit B
(NEED TO INSERT APPROPRIATE DATES AND SCHEDULE IN THE BELOW TABLE)
Category
Timeline (annually)
TPID Management Workshop
April/May/June
1st Quarter financial report FY2016 (Cover Letter,
December 15, 2016
P&L, Balance Sheet & Spending Update)
2"d Quarter financial report PY2016 (Cover Letter,
P&L, Balance Sheet & Spending Update)
March 15, 2017
3rd Quarter financial report FY2016 (Cover Letter,
P&L, Balance Sheet & Spending Update)
June 15, 2017
4t" Quarter financial report FY2016 (Cover Letter,
September 15, z017
P&L, Balance Sheet & Spending Update)
FY 2016 Annual Financial Report
September 15, 2017
FY 2016 Annual Financial Audit Report
November 30, 2017
Reports for 2016 TPID Assessment (Service Plan,
Cover Letter, Ten -Year Assessment Plan & Ten -Year
April 1, 2017
Budget)
(26)
Exhibit C
Tourism Public Improvement District (TPID) Assessment: The Fort Worth Tourism PID was created by
Resolution No: = on xxxxxxx xx, 201x. A two percent TPID assessment was created by Resolution
No: _- on xxxxxxx xx, 201x, and applies to hotels with 100 or more rooms within the designated
TPID within the City of Fort Worth. The definitions related to hotel, occupancy, collection procedures,
remedies, etc., are applied as referred to in Fort Worth City Code and applicable state law.
TPID Fiscal Year Billing Cycle: The Fort Worth Tourism PID will operate for ten (10) years (xxxxxxx xx,
2017 to xxxxxxx xx, 2026). The assessment rate will be approved annually by the City Council.
TPID Charges/Collection: The two percent (2%) assessment only applies to hotels that are subject to city
hotel occupancy tax at hotels with 100 or more rooms. The TPID assessments will be remitted to and
collected by the City using the schedule and process that is in place for City hotel occupancy tax
payments. Remittances, collection and any penalties shall occur in accordance with city ordinance and
state law.
(27)
Exhibit D
FORT WORTH CONVENTION & VISITORS BUREAU (FWCVB) & FORT WORTH
TOURISM PUBLIC IMPROVEMENT DISTRICT CORPORATION (FWTPIDC)
EFFECTIVE DATE:
xxxxxxx xx, 2016
TERM OF AGREEMENT:
120 months
CONTRACT AMOUNT:
$xx,xxx,xxx est.
FWCVB CONTACT:
Bob Jameson
III W. 41h Street, Suite 200
Fort Worth, TX 76102
FWCVB PHONE NUMBER:
800-433-5747
FWCVB FACSIMILE NUMBER:
xxx-xxx-xxxx
FWTPIDC CONTACT:
Xxxxxxx xxxxxxx
xxxxxxxxxxxxxxx
Fort Worth, TX xxxxx
FWTPIDC PHONE NUMBER:
xxx-xxx-xxxx
FWTPIDC FACSIMILE NUMBER:
xxx-xxx-xxxx
This Agreement (the "Agreement") is between FORT WORTH CONVENTION &
VISITORS BUREAU ("FWCVB"), with its principal place of business at 11 I W. 4"' Street, Suite
200, Fort Worth, Texas and the FORT WORTH TOURISM PUBLIC IMPROVEMENT
DISTRICT CORPORATION (hereinafter "FWTPIDC"), with its principal place of business at
, Fort Worth, Texas.
Whereas the Texas Legislature has provided the authority to the City of Fort Worth to create a
Tourism Public Improvement District that is composed solely of hotels with 100 or more rooms.
Whereas the City of Fort Worth has received petitions from more than the requisite number of
properties within the proposed Tourism Public Improvement District to enable the creation of the
district.
Whereas the City of Fort Worth has held the two required public hearings on the public
improvement district and on 2016, has approved the creation of a Fort Worth Tourism
Public Improvement District.
Whereas a group of hoteliers have created a non-profit 501 (c) (6) entity entitled the Fort Worth
Tourism Public Improvement District Corporation (FWTPIDC) with the intention that this entity
will oversee the administration of the Fort Worth Tourism Public Improvement District.
(28)
Whereas it is the intent of the Fort Worth Tourism Public Improvement District Corporation Board
to contract with the Fort Worth Convention and Visitors Bureau to implement the funded activities
of the Fort Worth Tourism Public Improvement District.
Whereas the Fort Worth Convention and Visitors Bureau is mutually interested in working with the
Fort Worth Tourism Public Improvement District Corporation Board as a contracted entity to
implement the District programs under the project funding guidelines authorized by the Fort Worth
Tourism Public Improvement District Corporation Board.
Therefore, be it resolved, in consideration of the mutual covenants and conditions set forth herein
and in Exhibits and Attachments hereto, all of which are incorporated herein by reference, FWCVB
and FWTPIDC agree as follows:
Subject to the terms and conditions specified in Exhibits A and B hereto, FWTPIDC agrees to
contract with the FWCVB to perform the obligations specified hereto under the Scope of Work
Summary in Exhibit B with reimbursement for actual expenses and services by the FWCVB and
other entities for implementation of the work, as provided in the Fort Worth Tourism Public
Improvement District Service Plan and Budget.
FORT WORTH CONVENTION &
VISITORS BUREAU
("FWCVB")
IC
Name: Bob Jameson
Title: Chief Executive Officer (CEO)
Date:
FORT WORTH TOURISM PUBLIC
IMPROVEMENT DISTRICT
CORPORATION
("FWTPIDC")
Name:
Title: Chairman
Date:
.(29)
EXHIBIT A
STANDARD TERMS AND CONDITIONS
I. REPRESENTATIONS AND WARRANTIES. FWCVB and FWTPIDC each warrant and
represent that (i) it has the power and authority to grant the rights and perform the obligations
to which it commits herein; (ii) the execution of the Agreement by the person representing it
will be sufficient to render the Agreement binding upon it; and (iii) neither its performance
hereunder nor the exercise by the other party of rights granted by the warranting party
hereunder will violate any applicable laws or regulations, or the legal rights of any third
parties, or the terms of any other agreement to which the warranting party is or becomes a
party. Each party is separately responsible for ensuring that its performance and grant of
rights does not constitute any such violation during the Term.. No party's approval of
advertising or other copy submitted by another will relieve the other's responsibility under
this Section.
2. USE OF TRADE AND SERVICE MARKS. Nothing contained herein will give either
party a license or other right to use the trade or service marks of the other party except as
expressly provided for in this agreement. Any such use will require the prior written consent
of the party that owns the marks.
3. CONFIDENTIALITY. FWCVB and FWTPIDC each agree that they will not use in any
way for their own account or the account of any third party, nor will they disclose to any
third party, any confidential information revealed to them by the other party which is
identified in writing as confidential prior to disclosure. Each party will take such reasonable
precautions to protect the confidentiality of such information as are employed to protect the
party's own confidential information of a similar nature. It is expressly understood and
agreed that all information disclosed by either party, or gained by either party in the course of
this agreement, including this agreement, whether files, records, documents, presentations,
research material, operational methods, marketing plans or strategies, electronic data, tapes,
software, drawings, manuals, guidebooks, reports, plans, proposals, customer lists, business
processes, know-how, specifications, or any other information not generally known outside
of FWCVB or FWTPIDC (collectively known as "Confidential Information",) shall be
considered confidential and shall be retained in confidence.
In furtherance of the business relationship between the parties, it is agreed as follows:
to take or cause to be taken all reasonable precautions to prevent the disclosure or
communication of Confidential Information to third parties consistent with requirements
imposed under the Texas Public Information Act;
that this confidentiality clause shall survive the term of this or any other agreement or
understanding the parties may have with each other, and
that either party will at no time take any action or make any statement that could discredit
the reputation of the other party.
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4. TERM AND TERMINATION. The Agreement will be effective on the Effective Date and
will terminate immediately after the completion of the Term. In the event of expiration or
early termination of the Agreement, the terms of Section 3 above and Sections 5, 6, and 9
below will forever survive the termination of the Agreement. Either party may terminate the
Agreement in the event of a material default by the other party on any of its representations,
warranties, or obligations under the Agreement by the following procedure: (i) the non -
defaulting party will provide the defaulting party with written notice specifying the
particulars of the default; (ii) if the default is not cured within thirty (30) days after such
notice is given, the non -defaulting party may terminate the Agreement immediately upon
providing written notice to the defaulting parry. Additionally, either party may terminate the
Agreement for any reason upon the completion of the fiscal year with sixty (60) days' written
notice to the other party prior to the fiscal year's completion. Upon provision of termination
notice by either party, and except to the extent the other party intends to timely cure its
default, both parties will engage in good faith negotiations to arrange for a mutually
satisfactory end to the Agreement. In the event of any termination prior to the natural
expiration of the Term, FWCVB shall be entitled to payment for deliverables in progress to
the extent work has been performed satisfactorily.
5. INDEMNIFICATION. FWTPIDC will indemnify and hold harmless FWCVB and their
respective institutions, officers, directors, employees, franchisees, attorneys, agents,
successors and assigns from any claims, damages, liabilities, losses, government procedures,
and costs, including reasonable attorneys' fees and costs of suit, arising out of (i)
FWTPIDC's failure to comply with applicable laws and regulations, unauthorized use of
FWCVB's trademarks or negligence or willful misconduct in connection with its
performance of the Agreement; or (ii) FWTPIDC's intentional misrepresentation or breach of
any warranty, obligation or covenant of the Agreement.
FWCVB will indemnify and hold harmless FWTPIDC and its respective institutions,
officers, directors, employees, franchisees, attorneys, agents, successors and assigns from any
claims, damages, liabilities, losses, government procedures and costs, including reasonable
attorneys' fees and costs of suit, arising from (i) FWCVB's failure to comply with applicable
laws and regulations, unauthorized use of FWTPIDC's trademarks or negligence or willful
misconduct in connection with its performance of the Agreement; or (ii) FWCVB's
intentional misrepresentation or breach of any warranty, obligation or covenant of the
Agreement.
Except in the case of third parry claims, neither party will be obligated to the other party for
indirect, special, consequential, or incidental damages.
6. DISPUTE RESOLUTION.
a. All claims, disputes or controversies between the parties under this Agreement ("Claim")
that cannot be resolved through ordinary business negotiations will be resolved, at the
election of either party, through mediation until such time as the parties mutually agree to
terminate such mediation or the mediator declares an impasse.
(31)
b. All offers, promises, conduct and statements, whether written or oral, made in the course
of negotiation, or proceedings by either parry to confirm awards hereunder are
confidential, privileged, and inadmissible for any purpose, including, without limitation,
impeachment or estoppel, in any other litigation or proceeding involving any of the
parties, provided that evidence that is otherwise admissible or discoverable will not be
rendered inadmissible or non -discoverable as a result of its use in the negotiation or
arbitration.
7. RELATIONSHIP OF THE PARTIES. FWCVB and FWTPIDC are independent
contractors, and the Agreement does not create a partnership, joint venture,
employee/employer or other agency relationship between them.
8. ASSIGNMENT. The Agreement will be binding on and inure to the benefit of each of the
parties, their successors and assigns. It may not be assigned or transferred, in whole or in
part, without the written consent of the other party. Any such assignment or transfer without
consent will be void.
9. NOTICES. All notices and other communications required to be given under the Agreement
shall be in writing and shall be deemed to have been given (i) when personally delivered; or
(ii) three (3) business days after mailing, postage prepaid, by certified mail; or (iii) when
delivered (and receipted for) by an overnight delivery service, addressed in each case to the
parties at the addresses set forth on the Agreement unless a different address shall have been
designated in writing.
10. GOVERNING LAW. The Agreement will be governed by the laws of the state of Texas,
without giving effect to its conflicts of law provisions. Any failure by either of the parties to
exercise any right granted herein upon the occurrence of any contingency set forth in this
Agreement will not in any event constitute a waiver of any such right upon the exercise of any
such contingency. In case any term in this Agreement shall be held invalid, illegal or
unenforceable in whole or in part, neither the validity of the remaining part of such term nor the
validity of any other term shall be in any way affected thereby.
11. OWNERSHIP. All records, reports, documents and other material delivered or transmitted
to FWTPIDC by FWCVB shall remain the property of FWCVB, and shall, upon request, be
returned by FWTPIDC to FWCVB, at FWTPIDC's expense, at termination or expiration of
this contract. All records, reports, documents, or other material related to this contract and/or
obtained or prepared by FWTPIDC in connection with the performance of the services
contracted for herein shall become the property of FWTPIDC, and shall, upon request, be
returned by FWCVB to FWTPIDC, at FWCVB's expense, at termination or expiration of
this contract.
12. INSPECTION AND AUDIT. The FWTPIDC, or its authorized agents or representatives,
shall have the option of reviewing, examining, and/or auditing all accounts, records,
documents, books, and other supporting materials of FWCVB relating to this contract.
FWCVB shall provide reasonable access to such material at no charge.
(32)
13. FUNDING. The continuation of this contract is contingent upon the approval of funds to
fulfill the requirements of the contract by the City of Fort Worth. If the City fails to approve
sufficient monies to provide for the continuation of the contract, or if such approval is
denied, the contract shall terminate pursuant to Section 4 above.
14. NONDISCRIMINATION CLAUSE. FWTPIDC and FWCVB agree not to discriminate in
their employment practices, and will render services under this contract without regard to
race, color, religion, age, sex, national origin, veteran status, political affiliation, or
disabilities. Any act of discrimination committed by FWTPIDC or FWCVB shall be grounds
for immediate termination of this contract.
15. AMENDMENTS IN WRITING. Any alteration, variation, modification, or waiver of
provisions of this contract shall be valid only when it has been reduced to writing, executed
by all parties. The effective date of this contract may be extended only if an amendment to
that effect is duly executed by the contracting parties and approved by the necessary
authorities prior to said termination date..
16. SEVERABILITY. If any provision of the Contract is declared or found to be illegal,
unenforceable or void, in whole or in part, then both parties shall be relieved of all
obligations arising under such provision, but only to the extent that it is illegal, unenforceable
or void, it being the intent and agreement of the parties that the Contract shall be deemed
amended by modifying such provision to the extent necessary to make it legal and
enforceable while preserving its intent or, if that is not possible, by substitution therefore
another provision that is legal and enforceable and achieves the same objectives. Any such
invalidity, illegality, or unenforceability shall not affect any other provision of the Contract.
The parties agree to negotiate in good faith for a proper amendment to the Contract in the
event any provision thereof is declared illegal, invalid or unenforceable.
17. ENTIRE AGREEMENT. The Agreement, and Exhibits A and B, and Attachments A, B,
C, D, and E thereto constitute the entire agreement and understanding between FWCVB and
FWTPIDC, and there are no other agreements, representatives, warranties or understandings
between FWCVB and FWTPIDC with respect to the subject matter hereof. To the extent
that any other agreement, written or verbal, appears to exist between the parties with respect
to the subject matter hereof, the Agreement supersedes any such agreement.
(The remainder of this page intentionally left blank)
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EXHIBIT B
SCOPE OF WORK for the Fort Worth Convention & Visitors Bureau (FWCVB)
on behalf of the Fort Worth Tourism Public Improvement District (FWTPID) and the Fort
Worth Tourism Public Improvement District Corporation (FWTPIDC)
Summary
The Fort Worth Convention and Visitors Bureau (FWCVB) proposes to contract with the Fort
Worth Tourism Public Improvement District Corporation (FWTPIDC). The contract will enable
the FWCVB to implement additional marketing and incentive programs to secure increased
convention, group, and other hotel activity to the City of Fort Worth. The contract will be
funded by Fort Worth Tourism Public Improvement District (FWTPID) proceeds received from
a two percent special assessment levied against all hotels with 100 or more rooms within the City
of Fort Worth.
To implement this program, the Fort Worth Tourism Public Improvement District Corporation
(hereinafter referred to as FWTPIDC) Board will adopt an annual budget along with specific
ROI requirements for marketing and incentive expenditures. The FWTPIDC Board shall adopt
incentive and marketing policies and protocols under which the FWCVB can pursuant to
advance approval by the FWTPIDC Board, implement projects if the project meets the preset
criteria adopted by the FWTPIDC Board. The FWTPIDC Board may choose to provide
adjustments to the annual plan throughout the budget year that are not inconsistent with the
annual adopted FWTPID budget and service plan. The FWCVB shall expend FWTPID proceeds
only for proposals that meet the ROI standards and protocols adopted by the FWTPIDC Board of
Directors unless a specific exception is approved by a majority of the FWTPIDC Board of
Directors.
Mission of the FWTPID: The Fort Worth Tourism Public Improvement District is a public
improvement district dedicated to improving convention and group hotel bookings and hotel
room night consumption in the City of Fort Worth.
Purpose of the Public Improvement District and the Non -Profit Corporation: The creation
of the Fort Worth Tourism Public Improvement District and of the Fort Worth Tourism Public
Improvement District Corporation is to ensure the effective and judicious allocation of district
assessment revenues to accomplish the above noted mission of the District.
Start -Up Costs for Creation of the PID
It is understood by both the FWTPIDC and by the FWCVB that there are certain start-up costs
for creation of the district. These costs include the consulting, legal, and administrative services
that enabled creation of the district, and the administrative costs to the city for implementing the
district. State law provides for the reimbursement of these costs from the proceeds of the District
once it is established and the FWCVB will coordinate the presentation for
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payment/reimbursement of these costs to the FWTPIDC Board for their approval. It is estimated
that these costs will total less than $xxx,xxx.
Ongoing Administrative Costs for the PID
Similarly, it is understood by both the FWTPIDC and by the FWCVB that there are certain
ongoing administrative costs for operation of the district. These costs include the consulting,
legal, and administrative services that enable sustaining the operation of the district, and the
administrative costs to the city for processing payments of the assessments to the district. State
law provides for the reimbursement of these costs from the proceeds of the District and the
FWCVB will coordinate the presentation for payment/reimbursement of these costs to the
FWTPIDC Board for their approval. It is estimated that these costs will total less than $xxx,xxx
per year.
General FWTPIDC Operations
Obligations and Expenditures: The FWCVB is authorized to enter into contracts and otherwise
obligate and spend FWTPIDC funds only in accordance with the FWTPIDC Board approved
budget and plan. The FWCVB shall not incur obligations or indebtedness for the current or any
future fiscal year in excess of its fund balance and/or anticipated revenues that will be available
by the fiscal year in which the obligation must be paid.
Requisitions to utilize FWTPIDC funds will only be sought by FWCVB staff for initiatives that
meet the FWTPIDC ROI criteria as outlined in the FWTPID budget and operating plan. The
FWCVB CFO must review all such expenditures to ensure compliance with this agreement and
the approved FWTPIDC budget and plan. Staff utilizing FWTPIDC funds shall, be bound by
current FWCVB travel and expense policies.
Maintenance of FWTPIDC Funds: All assessment funds received from the City of Fort Worth
for the FWTPIDC shall be deposited in a bank account separate from all other FWCVB funds.
Utilized banking institutions shall be FDIC insured and maintain a minimum of either a Moody's
rating of "Baal." or higher, or a Standard & Poor's rating of "BBB+" or higher. An annual
investment strategy and goals shall be presented to the FWTPIDC Board as part of the annual
plan and budget approval process for funds that do not need to be reserved for maintenance and
operation of the district.
Insurance and Audit Services: The FWCVB shall secure insurance and financial and
performance audit services for matters pertaining to the FWTPIDC. The representation contracts
will generally go out through a RFP process in compliance with the city's MWBE guidelines.
Recommendations will be brought to the FWTPIDC Board for approval. The completed
performance and annual audit reports will be provided to the FWTPIDC Board and to the PID
Administrator for the City of Fort Worth.
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Staffing Pattern and Duties Summary
The FWCVB will accomplish its contractual duties for the FWTPIDC through a mix of contracts
with outside firms, very limited hiring of new staff, and utilization of existing FWCVB staff.
The costs for each of these resources will be allocated to the FWTPID solely based on the
percentage of time spent on FWTPID functions that are within the approved FWTPID budget
and action plan. Below is a summary of the anticipated staffing pattern, duties, and costs related
to the FWTPIDC with a total anticipated administrative cost of under $xxx,xxx.
Approvals from FWTPIDC Board
Approval of Budget, Operating Plan, and Amendments/Exceptions: The annual FWTPIDC
budget and operating plan will be presented to the FWTPIDC Board for approval at a meeting at
least 30 days prior to the start of each fiscal year, other than the initial fiscal year of the TPID.
Proposed amendments or exceptions to the annual plan or to the ROI protocols may be presented
to the FWTPIDC Board for approval at their quarterly meetings. If there is a very time sensitive
matter, recommendations for amendments or exceptions -nay be presented to the FWTPIDC
Board at other times through email or specially called meetings, in accordance with the
FWTPIDC bylaws. For the purposes of this agreement, amendments may also include the
addition or deletion of previously approved marketing or sales initiatives.
Overall Goals for FWTPID Marketing and Promotion Initiatives: The goals of the FWTPID
marketing and promotion initiatives will be outlined definitively in each year's annual plan that
will be approved by the FWTPIDC Board. The target audience will include convention and
meeting planners, business travelers, and leisure travelers.
Requests for Exceptions to ROI Requirements: While the FWCVB does not anticipate the
need to ask for exceptions to the ROI Requirement, it is possible that such a situation may
present itself For example, there may be a meeting that requires more incentives than the ROI
in lodging nights would indicate (e.g.; conventions held by ASAE, MPI, etc.) but offers the city
and its hotel sector access to entities that can bring much other needed conventions and groups to
our area. In such scenarios and other meritorious situations, the FWCVB staff may bring such
items up for consideration to the FWTPIDC Board for their review and consideration. A brief
summary of the anticipated ROI and an explanation of the grounds for considering an exception
will be provided to the FWTPIDC Board. Whether to grant such an exception will be at the
discretion of the FWTPIDC Board. Similarly, the FWTPIDC Board, one of its members, or a
funding hotel within the district may propose such an item for consideration by the FWTPIDC
Board for its review and consideration.
Shifting Between Expenditure Categories: The FWCVB has the authority to propose to the
FWTPIDC Board a shifting of resources between categories for approved activities and efforts.
Shifts between categories shall not exceed 10%. Similarly, the FWTPIDC Board on its own
motion may propose, approve and require such a shifting of resources.
Conflict of Interest Administration: It is possible that certain hotel members of the
FWTPIDC, and in certain cases a majority of the board, will have an interest in a city-wide or
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regional convention or meeting that may be marketed or provided incentives through the
FWTPID. In such cases, the FWCVB shall work with the involved board member(s) to file the
appropriate conflict of interest forms as outlined in the bylaws for the FWTPIDC and shall
secure the needed votes to authorize the project as outlined in the bylaws for the FWTPIDC.
Reports to the FWTPIDC Board
Reports on Status of Projects/Expenditures: Quarterly and annual reports shall be provided to
the FWTPIDC Board on the progress of the FWCVB staff in implementation of the FWTPID
programs. These reports will indicate the status of progress on the approved plan, financial
statements, bank balances, and a cash flow statement showing the timing of actual FWTPID
revenues and expenses. The quarterly financial statement, balance sheet, and statement of
activities shall be maintained and presented in compliance with General Accepted Accounting
Principles (GAAP) for non-profit corporations. These reports shall be similar to those currently
produced by the FWCVB, incorporating the items contained in the FWTPIDC board approved
plan and budget.
The FWCVB staff will also provide courtesy copies of the quarterly and annual reports to the
PID Administrator for the City of Fort Worth for further distribution.
Financial Statements: The FWTPID cash flow statement will show the timing in which actual
assessments will be collected and when they will be spent. In accordance with standard practices,
the FWCVB may book meetings that will be held a number of years later. In this case, a meeting
may be booked, and an obligation made, in one year; but the incentive expense will not actualize
until the meeting occurs (up to twenty years in the future). With this in mind, revenues will be
shown over the ten-year term of the district, while expenses are shown over a twenty-year period
(ten years past the initial ten year term of the PID). As the attached sample indicates, balances
are carried forward, and all FWTPID assessments along with any earned interest will be
proposed for expenditure over the booking period for eligible FWTPID marketing, events, and
programs. In accordance with city and state law, any funds not obligated during the term of the
district must be returned to the city for distribution back to the assessed properties.
Access to FWTPID Materials: Reasonable access to all FWTPID related materials and
information shall also be available to the FWTPIDC Board at all times. Courtesy copies of these
reports will also be emailed to the Fort Worth City Manager for further appropriate distribution.
Requests for access to FWTPID documents by other parties will be handled as required under the
Texas Public Information Act.
Orientation for the Fort Worth FWTPIDC Board: An annual orientation shall be done for
the FWTPIDC Board on the administration of the FWTPID, board roles and responsibilities, and
the responsibilities of the FWCVB under this contract.
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, September 17, 2019 REFERENCE NO.: M&C 19-
015E
LOG NAME: 13FMS PID18FY20
SUBJECT:
Conduct Public Benefit Hearing for Fort Worth Public Improvement District No. 18 - Tourism,
Approve Fiscal Year 2019-2020 Budget in the Amount of $5,155,878 and Eight -Year Service
Plan, Approve Assessment Roll, Adopt Ordinance Levying Special Assessments for Fiscal Year
2020, and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) (PUBLIC
HEARING - a. Report of City Staff. Tony Rousseau; b. Citizen Presentations; c. Council
Action: Close Public Hearing and Approve the M&C)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public benefit hearing concerning the proposed special assessments on property
located in Public Improvement District 18 - Tourism for Fiscal Year 2019-2020;
2. Approve the attached Fiscal Year 2019-2020 Budget in the amount of $5,155,878 and
Eight -Year Service Plan for Public Improvement District 18 - Tourism;
3. Approve the Assessment Roll for Public Improvement District 18 - Tourism, on file with
the City Secretary;
4. Adopt the attached ordinance levying special assessments on property located in Public
Improvement District 18 - Tourism for Fiscal Year 2019-2020; and
5. Adopt the attached appropriation ordinance increasing estimated receipts and
appropriations in the Tourism PID Fund for Fiscal Year 2019-2020 in the amount of
$5,155,878, from available funds.
DISCUSSION:
On August 29, 2017, the City Council adopted Resolution No. 4837-08-2017, establishing
Public Improvement District 18 - Tourism (Tourism PID).
The purpose of this benefit hearing is to receive comments from the public regarding the
Fiscal Year 2019-2020 budget and eight -year service plan for the Tourism PID and the
proposed assessments to be levied on each property in the Tourism PID for the 2019 tax year.
Following the public hearing, it is recommended that the City Council take the following
actions: (a) approve the attached budget and eight -year service plan, (b) approve the 2019
assessment roll; and (c) adopt the attached ordinances levying the proposed assessments and
appropriating funds.
The improvements and services to be provided in the Tourism PID during Fiscal Year 2020
and the associated costs thereof are as follows:
mprovements
Total Budgeted
Costs
ncentives & Sales Efforts
1$2,167,873
Marketing and Research
1$1,785,307
Customer Engagement and Market Strategy
J$510,088
Cultural Enhancements through Marketing and Promotion of the
its
$382,566
Operations and Administration
J$255,044
City Administrative Fee
J$55,000
Total Expenses
1$5,155,878
The total budgeted costs of the improvements and services are $5,155,878.00, all of which will
be funded by the owners/operators of Tourism PID hotels with 100 or more rooms paying a
special assessment at a rate of two percent of revenues they receive from a hotel room. The
owners/operators may seek reimbursement in an amount equal to the special assessment from
hotel guests, with such reimbursement being a mandatory charge that is subject to state and
local hotel tax.
On September 10, 2019, the City Council conducted a public hearing to receive comments on
the proposed 2019-2020 fiscal year budget, eight -year service plan, and 2019 assessments for
the Tourism PID (M&C W/). Notice of the September 10, 2019, benefit hearing and this
hearing were published in the Fort Worth Star -Telegram and mailed to all record hotel
owners/operators in the Tourism RID on August 26, 2019, in accordance with state law.
In fiscal year 2018, the City entered into a contract with the Fort Worth Tourism Public
Improvement District Corporation and the Fort Worth Convention and Visitors Bureau to
manage the operations of the Tourism PID. The term of this agreement is commensurate with
the term of the Tourism PID; thus, the Fort Worth Tourism Public Improvement District
Corporation and the Fort Worth Convention and Visitors Bureau will continue to manage the
operations of the Tourism PID for fiscal year 2020.
The Tourism PID is located on properties in ALL COUNCIL DISTRICTS.
A Form 1295 is not required for this contract because: This M&C does not request approval
of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, the levy
of assessments on qualified hotels will be approved and funds will be available in the Fiscal
Year 2020 operating budget, as appropriated, of the Tourism PID Fund.
FUND IDENTIFIERS (FIDO:
TO
Fund Department Account PID ct ProgramActivity Budget
FROM
Department Project Budget
Fund ID ID ID ProgramActivity year
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Reference #
Amount
(Chartfield 2)
Reference # Amount
(Chartfield 2)
Kevin Gunn (2015)
Reginald Zeno (8500)
Angela Estrada (8511)
ATTACHMENTS
1. PID 18 Assessment Ordinance (rev).docx (Public)
2. PID18 Wear Service Plan.xlsx (Public)
3. TPID AO - ASSESSMENT REVENUES (rev..doc (Public)
4. TPID Hotels.pdf (Public)
Fort Worth Tourism Public Improvement District
Fiscal Year
2020
2021
2022
2023
2024
2025
2026
2027
8-Year
TPID Collections
$
5,155,878
$
5,410,922
$
5,678,718
$
5,959,904
$ 6,255,149
$ 6,565,158
$ 6,890,665
$
7,232,449
$
49,148,843
Petition Categories
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Incentive & Sales Efforts
$
2,167,873
$
2,276,267
$
2,390,080
$
2,509,584
$ 2,635,064
$ 2,766,817
$ 2,905,158
$
3,050,416
$
20,701,259
Market and Research
$
1,785,307
$
1,874,573
$
1,968,301
$
2,066,717
$ 2,170,052
$ 2,278,555
$ 2,392,483
$
2,512,107
$
17,048,095
Customer Engagement and Market Strategy
$
510,088
$
535,592
$
562,372
$
590,490
$ 620,015
$ 651,016
$ 683,566
$
717,745
$
4,870,884
Cultural Enhancements through Marketing and
Promotion of the Arts
$
382,566
$
401,694
$
421,779
$
442,868
$ 465,011
$ 488,262
$ 512,675
$
538,309
$
3,653,164
Operations and Administration
$
255,044
$
267,796
$
281,186
$
295,245
$ 310,007
$ 325,508
$ 341,783
$
358,872
$
2,435,441
City Administrative Fee
$
55,000
$
55,000
$
55,000
$
55,000
$ 55,000
$ 55,000
$ 55,000
$
55,000
$
440,000
$ 5,155,878 $ 5,410,922 $ 5,678,718 $ 5,959,904 $ 6,255,149 $ 6,565,158 $ 6,890,665 $ 7,232,449 $ 49,148,843
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0267
LOG NAME: 13HOT TPID DEFERRAL 2020
SUBJECT
Adopt Ordinance Temporarily Suspending Certain Provisions and Extending Deadlines for Remittance of Hotel Occupancy Taxes (HOT) and the
Payment of Tourism Public Improvement District Assessments (PID) and Eliminating Penalties, Interest, and Fees for Certain Tourism PID
Assessments and Freezing Such Amounts for Certain HOT Collections; Adopt a Resolution Amending the Tourism PID's Fiscal Year 2019-2020
Budget and Eight -Year Service Plan, and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
Adopt the attached ordinance suspending the following until September 1, 2020:
a. The application of those portions of Section 2.6 of Resolution 4837-08-2017 and Section 4 of Ordinance No. 23838-09-2019 that provide
for the collection of Tourism Public Improvement District Assessment, penalties, interest, and fees in the same manner as hotel occupancy taxes
and certain portions of Article II, Chapter 32 of the City Code such that the following will apply:
(i) Tourism PID Assessments that would otherwise be due and payable in March, April, May, June, July, or August of 2020 pursuant to Article ll,
Chapter 32 of the City Code are all now due and payable on September 1, 2020; and
(ii) No penalty, interest, or fee will be imposed on Tourism PID Assessments that would ordinarily be due in March, April, May, June, July, or
August 2020 so long as the same are paid in full on or before September 1, 2020.
b. The application of Article II, Chapter 32, Sections 32-18(c) (relating to penalty) and 32-18(d) (relating to interest) for hotel occupancy taxes
that came due in March or April 2020 such that any interest or penalty that was incurred prior to the adoption of this ordinance will remain payable
without any further penalty or interest applying so long as the hotel occupancy taxes that came due in March and April 2020 and all related amounts
are paid in full on or before September 1, 2020; and
C. The application of Article II, Chapter 32, Section 32-18 relating to remittance, delinquency, penalty, and interest for hotel occupancy taxes
that would otherwise be due and payable in May, June, July, or August of 2020, such that no penalty or interest will apply with respect to such
amounts so long as the hotel occupancy taxes that would otherwise be due in May, June, July, and August are paid in full on or before September
1, 2020.
2. Adopt the attached Resolution amending the Tourism PID's Fiscal Year 2019-2020 Budget and Eight -Year Service Plan, reducing
expenditures and total budget to reflect a reduction in projected revenues, a portion of which is proposed to be offset by use of fund balance; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fort Worth Public Improvement
District 18 — Tourism Fund in the amount of $853,468.00, from available, unreserved fund balance, to partially offset projected lost revenues of
$2,295,395.00.
DISCUSSION:
This Mayor and Council Communication (M&C) has two main purposes: (1) to provide a deferral period to hotels that delays the requirement for
them to make payment of hotel occupancy taxes (HOT) and Tourism Public Improvement District (Tourism PID) Assessments without most interest,
penalties, or other fees applying; and (2) to amend the corresponding Tourism PID's Fiscal Year (FY) 2019-2020 budget and eight -year service
plan.
One of the industries hardest hit by the COVID-19 situation has been tourism and, specifically, the hotel industry. In Fort Worth, the hotel occupancy
rate has dropped from approximately 80% to single digits. In some cases, hotels have closed because they were losing too much money to stay
open without guests.
Deferral of HOT and Tourism PID Assessments
At this time, the biggest issue for hotels is the need for cash so that they have an opportunity to stay in business. A few weeks ago, the Hotel
Association of Tarrant County and the Texas Hotel and Lodging Association approached the City requesting this deferral as a means to help Fort
Worth hotels stay afloat during this unprecedented time.
Upon adoption of the attached ordinance, the HOT and Tourism PID Assessment payment deferrals for Fiscal Year 2020 will operate as follows:
A. HOT
Principal
Amount
(Original Due
Date)
February Marcis 1
March April
k=_ A
may 1
JAprit
Ida
June 1
June
July 1
July
August 1
Principal Amount Penalties,
Interest, and Penalties, Interest,
(Deferral Due Fees and Fees (Deferral
Date) Due Date)"
(Accrual Date)
Deferred to Sept. 1 -
Deferred to Sept. Amounts that have
March 26 accrued from
delinquency date to
r-.,lay 4, 2020
Deferred to Sept. 1 -
Deferred to Sept. April 26 Amounts that have
1 accrued from
delinquency date to
May 4, 2020
referred to Sept. May 26 WOW to Sept. 1
Deferred to Sept. June 26 Deferred to Sept. 1
1
Deferred to Sept. Jutyr 26 Deferred to Sept. 1
1
Deferred to Sept. August 26 Deferred to Sept. 1
1
August 3ef t�fl`nbm 9 No deferral September 26 No deferral 'For any unpaid principal amounts attributable to
and owed for the months of February — July of
2020, fees, penalties, and interest will resume
epternber utr t'.cr 1 No deferral October 26 No deferral September 1, 2020
As a condition to receiving the deferral, the
hoteliers will be required to report their gross and net room revenue (gross room revenue subject to HOT less allowable exemptions) during the
deferral period so the City can record a receivable to track the amounts due and payable. This information will also provide valuable insight into
the pace of recovery of the travel and tourism industries.
The revenues from the local HOT were pledged to bonds the City issued for the construction of Dickies Arena. Staff analyzed the financial
situation and determined that granting a deferral as proposed would not interfere with the City's ability to make the debt service payments that will
become due during the brief period while the deferral is in effect. In addition, by allowing the hotels to defer payments in the short term, the City will
be aiding in their liquidity and assisting them in their efforts to survive the current situation, thereby enhancing HOT as a revenue source in the
longer term. Based on these factors and the fact that the full amount of HOT would be due and payable after the deferral ends, the City's Bond
Counsel determined that a deferral would be allowable under the terms of the Arena bonds.
B. Tourism PID Assessments
Principal
Principal Amount
Penalties,
Interest, and
Penalties, Interest,
Amount
(Original Due
(Deferral Due
Fees
and Fees (Deferral
Date)
Date)
Due Date)*
(Accrual Date)
Febrwr7+ March 1
Cre1E rrr.;s to Sept.
M;irch 26
Not imposed so long
1
as paid by Sept. 1
March April 1
Deferred to Sept.
April 26
Not imposed so long
1
as paid by Sept. 1
May 1 Deferred to Sept. May 26 Deferred to Sept. 1
June 1 Deferred to Sept. June 26 Deferred to Sept. 1
July 1 Deferred to Sept. July 26 040ened to Sept. 1
1 Deferred to Sept. August 26 Deferred to Sept. 1
August September 1 No deferral 26 No deferral
*For any unpaid principal amounts attributable to
Septem Octuber 1 No deferral October 26 No deferral and owed for the months of February — July of
2020, fees, penalties, and interest will resume
September 1, 2020
if. Tourism PID Mid -Year Adjustments
The Tourism PID is funded through a 2% assessment on the consideration received from occupancy of any sleeping room furnished by a hotel in
the Tourism PID. Due to the steep drop in hotel occupancy rates as a result of the COVID-19 situation, Tourism PID Assessment revenue is now
projected to be 45% less than originally budgeted.
Consequently, staff has proactively worked with the Fort Worth Tourism Public Improvement District Corporation (FWTPIDC) and the Fort Worth
Convention and Visitors Bureau (CVB), which are the contracted Tourism PID managers, to conduct a mid -year review of the Tourism PID's FY
2019-2020 budget. City staff, FWTPIDC, and CVB have identified the need to decrease the Tourism PID Assessment revenue by $2,295,395.00
to account for the 45% reduction in assessment revenue. FWTPIDC and CVB request the use of fund balance in the amount of $853,468.00 to
cover operational expenses for the remainder of the fiscal year. The budgeted expenses show a reduction in each category line item for the current
fiscal year service plan (see table below).
Revenue Adjustments:.
Line Item to
Previously
Recommended Amended
be Adjusted
Approved FY20
Mid Year FY20 Budget
Budget Item
Adjustment Item
PID
$5,155,878.00
$(2,295,395.00) $2,860,483.00
Assessments
Use of Fund _ $853,468.00 $853,468.00
Balance
Total
Budget $5,155,878.00 $(1,441,927.00) $3,713,951.00
Revenue
Expenditure Adjustments:
Previously Recommended Amended
Line Items to be Approved Mid -Year FY20 Budget
Adjusted FY20 Budget Adjustment Item
Item
Incentive & Sales $2,167,873.00 $(525,515.00) $1,642,358.00
Efforts
Line Items to be
Previously
Approved
Recommended Amended
Adjusted
FY20 Budget
Mid -Year FY20 Budget
Item
Adjustment Item
Marketing and
Research
$1,785,307.00
$(504,246.00) $1,281,061.00
(Promotion/Advertising)
Site Visit & $510,088.00 $(303,650.00) $206,438.00
Familiarization Tours
Cultural Enhancements
through Marketing and $382,566.00 $(78,316.00) $304,250.00
Promotion of the Arts
Operations &
Administration $255,044.00 $(30,200.00) $224,844.00
Totals $5,100,878.00 $(1,441,927.00) $3,658,951.00
Staff supports FWTPIDC's and CVB's recommended mid -year budget adjustments. Upon approval of the above recommendations, the total
budgeted expenses for FY 2019-2020 will be $3,658,951.00. This mid -year budget adjustment will decrease the unaudited, unassigned fund
balance by a total of $853,468.00. The revised Budget and 8-Year Service Plan will take effect upon approval by City Council. The proposed
changes to the Tourism PID's FY 2019-2020 budget complies with the City's reserve requirements
The Tourism PID is located in ALL COUNCIL DISTRICTS.
A Form 1295 is not required because this M&C does not request approval of a contract with a business entity,
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated of the FWPID #18-Tourism Fund. Prior to any expenditure being incurred,
the Financial Management Services Department has the responsibility to validate the availability of funds.
Submitted
for City Manager's Office by:
Jay Chapa
5804
Originating
Business Unit Head:
Reginald Zeno
8500
Additional Information Contact: John Samford 2318
A Resolution
NO. 5230-05-2020
APPROVING AN AMENDED BUDGET AND EIGHT -YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 18 (TOURISM PID)
FOR FISCAL YEAR 2019-2020
WHEREAS, pursuant to Resolution No. 4837-08-2017, the City Council established the Fort
Worth Public Improvement District No. 18 ("Tourism PID") on August 29, 2017;
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on
September 17, 2019, the City Council approved a budget for the 2019-2020 fiscal year and an eight -year
service plan for the Tourism PID pursuant to M&C 19-0152;
WHEREAS, pursuant to City Secretary Contract No. 50298, the City has contracted with the
Fort Worth Tourism Public Improvement District and Fort Worth Convention and Visitors Bureau
(collectively, "Contractors") to manage the day-to-day administration of the Tourism PID;
WHEREAS, in accordance with the Texas Local Government Code, the City has assigned to
Contractors the responsibility for preparing the annual budget and service plan for the Tourism PID;
WHEREAS, City staff annually conducts mid -year reviews of the Tourism PID budget to ensure
that actual Tourism PID expenditures correspond with budgeted expenses; and
WHEREAS, in consultation with the Contractors regarding actual Tourism PID expenditures
and necessary programs and services required to date, City staff recommends that the City Council
approve an amended budget for the Tourism PID for the 2019-2020 fiscal year and eight -year service
plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The Fiscal Year 2019-2020 Budget and Eight -Year Service Plan for the Tourism PID is
hereby amended and approved in accordance with Exhibit "A", which is attached hereto.
2. This Resolution shall take effect immediately following its adoption.
Adopted this 5"' day of May 2020.
AT]
By:
Mar
EXHIBIT A
Fort Worth Tourism Public Improvement District
Fiscal Year 2020 2021 2022 2023 2024 2025 2026 2027 8-Year
TPID Collections $ 2,860,483 $ 5,410,922 $ 5,678,718 $ 5,959,904 $ 6,255,149 $ 6,565,158 $ 6,890,665 $ 7,232,449 $ 46,853,448
Use of Fund Balance $ 953,469
Budget Revenues $ 3,713,951
PetitionCateKories
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Estimated
Incentives & Sales Efforts
$ 1,642,358.00 $
2,276,267 $
2,390,080 $
2,509,584 $
2,635,064 $
2,766,817 $
2,905,158 $
3,050,416 $
20,175,744
Marketing and Research (Promotion/Advertising)
$ 1,281,061.00 $
1,874,573 $
1,968,301 $
2,066,717 $
2,170,052 $
2,278,555 $
2,392,483 $
2,512,107 $
16,543,849
Site Visits & Familiarization Tours
$ 206,438.00 $
535,592 $
562,372 $
590,490 $
620,015 $
651,016 $
683,566 $
717,745 $
4,567,234
Cultural Enhancements through Marketing and
promotion of the Arts
$ 304,25D.00 $
401,694 $
421,779 $
442,868 $
465,011 $
488,262 $
512,675 $
538,309 $
3,574,848
Operations&Administration
$ 224,844.00 $
267,796 $
281,186 $
295,245 $
310,007 $
325,508 $
341,783 $
358,872 $
2,405,241
City Administrative Fee
$ 55,000.00 $
55,000 $
55,000 $
55,000 $
55,000 $
55,000 $
55,000 $
55,000 $
440,000
$ 3,713,951 $ 5,410,922 $ 5,678,718 $ 5,959,904 $ 6,255,149 $ 6,565,158 $ 6,890,665 $ 7,232,449 $ 47,706,916
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