HomeMy WebLinkAbout(0034) M&C 20-0649City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/15/20 M&C FILE NUMBER: M&C 20-0649
LOG NAME: 13P AMEND COBRA HEAD STREETLIGHT LUMINAIRES TPW ADK
SUBJECT
(ALL) Authorize an Amendment to the Agreement with Acuity Brands Lighting, Inc. for Cobra Head Streetlight Luminaries to Increase the
Amount by $225,000.00 for the Transportation & Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the agreement with Acuity Brands Lighting, Inc. for Cobra Head Streetlight
Luminaries to increase the amount by $225,000.00 for the Transportation & Public Works Department.
DISCUSSION:
On October 28, 2015, Purchasing completed a bid for the Transportation and Public Works Department (TPW) for Cobra Head Streetlight
Luminaries. City Council approved an award of $1,100,000.00.00 to Acuity Brands Lighting, Inc. for for Cobra Head Streetlight Luminaries on
January 13, 2016. TPW has determined that additional funds are needed for additional street lighting, and repair of old and worn out lightning.
Therefore, TPW approached the Purchasing Division to add $225,000.00 to the contract with Acuity Brands Lighting, Inc. for Cobra Head
Streetlight Luminaries. The original M&C P-11828 allowed for an administrative change order of $50,000.00 without needing further council
approval. On July 1, 2020, the administrative change order was applied. Since that time, the need for additional street lighting, and repair of old
and worn out lightning, has increased. Twenty-five percent of the initital contract amount ($1,100,000.00) is $275,000.00 Accordingly, the addition
of $225,000.00 to the Agreement, together with the previously added $50,000.00 administrative change order, is permitted.
Renewal Terms: The contract expires in January 26, 2021 with no options to renew.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects
Fund for the FY20 PayGo Freeway Lighting, FY20 PayGo Streetlight Repairs, and the FY20 PayGo Arterial Street Lights projects and upon
adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021 Operating Budget, as appropriated, in
the General Fund to support the approval of the above recommendation and amendment to the agreement. Prior to any expenditure being
incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office W. Jay Chapa 5804
Dana Burgdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047