HomeMy WebLinkAbout(0035) M&C 20-0650City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 09/15/20 M&C FILE NUMBER: M&C 20-0650
LOG NAME: 13P MULTI CO-OP TECHNOLOGY INFRASTRUCTURE ITS ADK
SUBJECT
(ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio
Networked Solutions Group, LLC, and Future Com, LTD., Using Cooperative Contracts for the Information Technology Solutions Department for
the Combined Amount Up to $2,500,000.00
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for information technology infrastructure with Netsync
Network Solutions, Inc., Presidio Networked Solutions Group, LLC, and Future Com, LTD., using multiple State of Texas Department of Information
Resources Contracts, General Services Administration and The Interlocal Purchasing System cooperative contracts for the Information Technology
Solutions Department for the initial combined amount up to $2,500,000.00.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services from Netsync Network
Solutions, Inc., Presidio Networked Solutions Group, LLC, and Future Com, LTD to support the City's information technology infrastructure. This
infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and
telephone systems. These agreements will be used to support the refreshes for the equipment that has reached the end of life cycle as well as new
projects for City departments using the following cooperative contracts:
Vendors
Cooperative
Term
Presidio, Netsync and Future
Com
DIR-TSO-4288
2/21/2025
Presidio, Netsync and Future
Com
DIR-TSO-4160
10/2/2024
Netsync and Future Com
TIPS 200105
05/31/2023
Presidio, Netsync and Future
Com
DIR-CPO-4444
1/23/2025
Presidio, Netsync
DIR-TSO-3763
1/10/2024
Presidio, Netsync
DIR-TSO-4299
12/17/2023
Presidio
DIR-TSO-3847
5/25/2021
Presidio
DIR-TSO-4254
10/15/2022
Netsync
DIR-TSO-4169
11 /21 /2022
Netsync
DIR-CPO-4430
7/10/2024
Netsync, Presidio
TIPS 18050101
7/31/2021
Netsync
TIPS 18050102
7/31/2021
Presidio
DIR-TSO-4167
7/03/2023
Future Com
DIR-TSO-3926
6/28/2022
Future Com
GSA GS-35F-
0119Y
12/19/2021
In the previous years, the Information Technology Solutions Department spent approximately $1.7 million in authorized expenditures out of the
operating and capital fund. Approval would allow a total of $2,500,000.00 million for projects such as safety and security, new building projects,
building upgrades, building renovations and building expansion projects. Approval of this M&C will eliminate prior spending authority authorized
under Mayor and Council Communication P-12248, 19-0123 and 19-0270.
PRICE ANALYSIS - The Texas Department of Information Resources Contract (DIR), General Services Administration (GSA), and The Interlocal
Purchasing System (TIPS) Contract offers discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR, GSA and TIPS Contracts are
competitively bid to increase and simplify the purchasing power of government entities.
SUCCESSOR CONTRACTS - In the event that the cooperative agreement is not renewed, staff would cease making purchases at the end of the
last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would cease making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If
the cooperative contract is extended, this M&C authorizes the City to purchase similar software and services under the extended contracts. If the
cooperative contract is not extended, but a new cooperative contract is executed with vendor with substantially similar terms as the previous
cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract.
M/WBE OFFICE — A MBW/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager for an amount up to
$100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this agreement shall become effective and in accordance with the terms of the DIR, GSA
and TIPS contract.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the cooperative agreement at the City's options to
renew. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations funds will be available upon adoption of the Fiscal Year 2021
Budget by the City Council, and the funds will be available in the Fiscal Year 2021 operating budget, as appropriated, in the General Fund to
support the approval of the above recommendation and award of the contract. Prior to an expenditure being incurred, the Information Technology
Solutions Department has the responsibility to validate the availability of funds
Submitted for City Manager's Office by: Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047