HomeMy WebLinkAbout(0039) M&C 20-0654City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/15/20 M&C FILE NUMBER: M&C 20-0654
LOG NAME: 13P20-0177 GATE REPLACEMENT AND REPAIRS AR PD
SUBJECT
(CD 3 and CD 5) Authorize Agreement with SEF Builders, Inc. in an Annual Amount Up to $105,200.00 for Gate Replacement and Continued
Repairs for the Police Department and Authorize Four Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with SEF Builders, Inc. in an annual amount up to $105,200.00 for gate
replacement and continued repairs for the Police Department and authorize four one-year renewal options.
DISCUSSION:
The Police department approached the Purchasing Division to procure an annual agreement for gate replacement and repair services for their
East and West Divisions. The procurement will be for the one time replacement of gates located at 3525 Marquita Drive, and an annual agreement
for maintenance repair services as needed for both divisions. The replacement and repair of the gates at both locations will provide safety and
security for City personnel. In order to procure these services, Purchasing issued a Request for Proposals (RFP) consisting of detailed
specifications including the requirements for the replacement and repair of the gates.
This RFP was advertised in the Fort Worth Star -Telegram on July 1, 2020, July 8, 2020 and July 15, 2020. The City received one bid.
The Bid was evaluated on best value criteria including extent of the services meeting the City's needs, reputation of proposers and services
offered, and cost. Staff from the Police Department evaluated the proposal submitted and recommends awarding a one-year agreement to SEF
Builders, Inc. with four one-year options to renew. No guarantee was made that a specific amount of the repair services will be purchased. In
addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort
Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
Upon City Council approval, the contract shall begin on execution and end one year from that date.
The West Division is located in COUNCIL DISTRICT 3 and East Division is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD Gate/Fence Improvements project to support the approval of the above recommendation and authorization of the agreement.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office. Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585