HomeMy WebLinkAbout(0062) M&C 20-0777City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 10/20/20 M&C FILE NUMBER: M&C 20-0777
LOG NAME: 13P611-20 GROUNDS MAINTENANCE EQUIP CC PARD
SUBJECT
(ALL) Authorize Purchase Agreements with Multiple Vendors for Grounds Maintenance Equipment, Irrigation Parts, Supplies and Installations
Using a Cooperative Contract for City Departments in the Combined Annual Amount Up to $725,000.00 and Authorize Two Annual Renewal
Options
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with the vendors listed below for grounds maintenance equipment,
irrigation parts, supplies and installations using Texas Association of School Boards (BuyBoard) Contract No. 611-20 for City Departments in the
combined annual amount up to $725,000.00 and authorize two annual renewal options.
DISCUSSION:
The Purchasing Division contacted all City departments to participate in a cooperative agreement for grounds maintenance equipment, irrigation
parts, supplies and installations; five departments responded. Departments will purchase new equipment and replacement pieces from multiple
vendors.
Staff recommends awarding multiple vendors offering a variety of products offered through BuyBoard Contract No. 611-20. Recommended
vendors and award amounts are listed below:
Vendor
Award
Amount
BWI Companies, Inc.
$135,000.00
Professional Turf Products, LP
$155,000.00
SiteOne Landscape Supply
$130,000.00
WinField United
$56,000.00
Ewing Irrigation Products, Inc
$56,000.00
Kinloch Equipment & Supply, Inc.
$43,000.00
LSM Outdoor Power
$22,000.00
KBW Supply, Inc.
$5,200.00
JHouston Holdings, LLC, dba,
$8,500.00
JRC Associates, LLC
MasterTurf Products and
$1,400.00
Services, Inc.
Hill Country Outdoor Power
F$6,000.00
Kubota Tractor Corporation $55,000.00
Austin Turf & Tractor $25,000.00
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the items. BuyBoard contracts have been competitively bid to increase and simplify the
purchasing power of government entities.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This agreement will commence upon City Council approval, and end May 31, 2021 to coincide with BuyBoard contract No. 611-20
The BuyBoard Agreement may be renewed at the City's option for two additional one-year terms if BuyBoard renews its contract. This action does
not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the
participating departments' Operating and Capital Funds to support the approval of the above recommendation and purchase agreement. Prior to
any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Cristina Camarillo 8355