HomeMy WebLinkAbout(0013) M&C 20-0821City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/10/20 M&C FILE NUMBER: M&C 20-0821
LOG NAME: 13P20-0192 TWO BULKY WASTE TRUCK LSJ PMD
SUBJECT
(ALL) Authorize the Purchase of Two Bulky Waste Trucks from Grapevine, DCJ in an Amount Up to $108,152.00 for the Park and
Recreation Department through the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the purchase two bulky waste trucks from Grapevine DCJ, LLC in an amount up to $108,152.00
for the Park and Recreation Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying bulky waste trucks that will be used
to maintain City of Fort Worth parks and recreation locations. This bid was advertised in the Fort Worth Star -Telegram on August 5, 2020, August
12, 2020, August 19, 2020 and August 26, 2020. The Invitation to Bid (ITB) consisted of detailed specifications as to the required functionality,
features and the level of quality required for bulky waste trucks. Twelve vendors were solicited from the purchasing vendor database and a sole
response was received.
Staff recommends awarding the purchase of two (2) 2021 Ram 3500 4x2 bulky waste trucks to Grapevine, DCJ, based on lowest bid meeting all
specification. The City's current units are outdated and unreliable with high reoccurring maintenance and operational costs. The old units will be
sold at auction. Staff certifies that the new units meet the required specification and are expected to operate satisfactorily during their service life
of ten years for each unit. The warranty information, the manufacturer's Statement of Origin and the original sales invoice will accompany the new
units upon acceptance and delivery to the 4100 Columbus Trail facility.
BID TABULATION- See Attached.
PRICE ANALYSIS - There is no recent purchase history for trucks with these specific configurations. Purchasing staff reviewed the proposed
pricing and certified that the prices offered by the recommended vendor are fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specificCity Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
The new trucks will be delivered within an estimated 300 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Vehicle And Equip
Replacement Fund and the Tax Note 2020 Fund for the Park & Rec Vehicle Replacement and the FY2020 Park & Re Vehicles VERF projects to
support the approval of the above recommendation and purchase agreement. Prior to any expenditure being incurred, the Property Management
and Park & Recreation Departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head:
Additional Information Contact:
Dana Burghdoff8108
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8525
LaKita Slack -Johnson
8314