HomeMy WebLinkAbout(0032) M&C 20-0832City of Fort Worth,
Mayor and
DATE: 11 /10/20
Texas
Council Communication
LOG NAME: 602018CIPY2C18-MCCLENDON
SUBJECT
M&C FILE NUMBER: M&C 20-0832
(CD 9) Authorize Execution of a Contract with McClendon Construction Company, Inc., in the Amount of $7,990,146.00 for Combined Street
Paving Improvements, Storm Drain and Water and Sanitary Sewer Main Replacements for 2018 Bond Year Two Street Reconstruction Contract
17 and 18 Project, Adopt Appropriation Ordinances and Update the FY 2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with McClendon Construction Company, Inc., in the amount of $7,990,146.00 for combined street paving
improvements, storm drain and water and sanitary sewer main replacements for the 2018 Bond Year Two Street Reconstruction Contract 17
and 18 project;
2. Adopt the attached Appropriation Ordinance increasing receipts and appropriations in the Water and Sewer Capital Projects Fund in the
amount of $4,117,781.00, transferred from available funds within the Water and Sewer Fund, for the purpose of funding the 2018 Bond Street
Reconstruction Contract 18 project;
3. Adopt the attached Appropriation Ordinance adjusting appropriations in the 2018 Bond Program Fund by increasing appropriations in the
2018 Bond Year Two Street Reconstruction Contract 17 and 18 project, for the amount of $4,922,366.00 and reducing appropriations in the
Street Construction/Reconstruction/Rehabilitation programmable project (City Project No. PB0001) by the same amount; and
4. Adopt the attached Appropriation Ordinance adjusting receipts and appropriations in the Stormwater Capital Projects Fund by increasing
appropriations in the 2018 Bond Year Two Street Reconstruction Contract 17 and 18 project (City Project No. 101477) for the amount of
$419,551.00 and decreasing receipts and appropriations in the Drainage Improvements programmable project (City Project No. P00043)
by the same amount.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize a construction contract for water and paving improvements on approximately 3.27
lane miles for the 2018 Bond Year Two Street Reconstruction Contract 17&18, along with sanitary sewer and stormwater improvements on the
following streets:
Street
From
To
Scope
W.
Waggoman
Hemphill Street
College
Avenue
Water/Paving
Street
Hemphill
Street
W Boyce Avenue
W. Felix
Street
Water/Sewer/Paving
W'
Livingston
Avenue
W. Biddison Street
Dickson
Water/Paving
Street
James
Butler
Water/Sewer/Storm
Avenue
W Biddison Street
rst reet
Drain/Paving
James
Avenue
W. Dickson Street
W Bolt
Street
Water/Sewer/Paving
Willing
Avenue
W• Biddison Street
ckson
Ereet
Water/Sewer/Paving
James Avenue/W.
W. Biddison
Biddison Street
150 feet
Storm Drain
Street
intersection
West
The project was advertised for bid on August 20, 2020, and August 27, 2020 in the Fort Worth Star -Telegram. On September 17, 2020, the
following bids were received:
Alternate 1
Alternate 2
Time of
Bidder
(Asphalt
(Concrete
Completion
Paving)
Paving)
429
McClendon Construction
$8,138,634.75
$7,990,146.00
Calendar
Co., Inc.
Days
Jackson Construction,
$8,102,142.00
$8,392,538.25�
Ltd.
Reyes Group, Inc.
$8,037,192.50
$8,660,697.00�
Stabile & Winn, Inc.
$8,357,082.55
$8,729,426.30E____=
The 2018 Bond Program provided for the project streets to be reconstructed via Technique 2: Rehabilitation of existing roadway with new asphalt
and replacement of damaged curb and gutter. In an attempt to secure alternate bids, staff advertised the project with Technique 1: Reconstruction
of existing roadway with concrete travel lanes. Staff recommends award of the contract for Technique 1. Concrete paving typically has a twenty
year life span while asphalt paving has a ten year life span. In addition, the maintenance cost of concrete pavement is less than asphalt pavement.
The Transportation & Public Works Department's share on this contract is $4,439,239.00 (Paving: $4,118,971.00; Storm Drain: $320,268.00).The
paving funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim
financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the
statement expressing official intent to reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-
05-2018) and subsequent actions taken by the Mayor and Council.
The Water Department's share on this contract is $3,550,907.00 will be available in the Water & Sewer Capital Projects Fund for the project (City
Project No. 101477).
In addition to the contract amount, $1,111,762.00 (Water: $344,912.00, Sewer: $102,148.00, Paving: $597,446.00, Storm Drain: $67,256.00) is
required for project management, material testing and inspection and $357,790.00 (Water: $86,596.00, Sewer: $33,218.00, Paving: $205,949.00,
Storm Drain: $32,027.00) is provided for project contingencies.
This project will have no impact on the Transportation & Public Works' or on the Water Departments' operating budgets when completed.
The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
Appropriations for the water, sanitary sewer and paving improvements for 2018 Bond Year Two Street Reconstruction Contract 17&18 project by
Fund will consist of the following:
Fund
Existing
Appropriations
Additional
Appropriations
Project Total*
2018 Bond Program -
Fund 34018
$5,871,569.00
$4,922,366.00
$10,793,935.00
Storm Water Capital
Projects Fund - 52002
$291,818.00
$419,551.00
$711,369.00
Water & Sewer
Capital Projects -
$3,472,582.00
$4,117,781.00
$7,590,363.00
Fund 56002
Project Total
$9,635,969.00
$9,459,698.00
$19,095,667.00
*Numbers rounded for presentation purposes.
M/WBE OFFICE: McClendon Construction Company, Inc. is in compliance with the City's BDE Ordinance by committing to four percent MBE
participation and documenting good faith effort. McClendon Construction Company, Inc. identified several subcontracting and supplier
opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this
project is 15 percent.
The 2018 Bond Program funding was included in the 2021-2025 Capital Improvement Program for project PB0001. In order to administratively
track the spending of all funding sources in one project, appropriation ordinances are needed to move appropriations from the programmable
project to the jointly funded static project. This action will update the 2021-2025 Capital Improvement Program.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water & Sewer Fund and upon the approval of the
above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budgets, as
appropriated, in the Water & Sewer Capital Projects Fund, Stormwater Capital Projects Fund and 2018 Bond Program Fund for the 2018 Bond
Yr2 - Contract 17&18 project. Prior to any expenditure being incurred, the Transportation & Public Works and Water Departments have the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Dena Johnson 7866