HomeMy WebLinkAbout2020/11/10-Attachments-M&C 20-0824City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/10/20 M&C FILE NUMBER: M&C 20-0824
LOG NAME: 13PCOOP SPECIAL WEAPONS AND TACTICS SUPPLIES AR PD
SUBJECT
(ALL) Authorize Cooperative Agreement with Defense Solutions Group, Incorporated, d/b/a DSG Arms in an Annual Amount Up to $200,000.00
for Special Weapons and Tactics Supplies for the Police Department Using General Services Administration (GSA) Contract GS-07F-6007R
RECOMMENDATION:
It is recommended that the City Council authorize a cooperative agreement with Defense Solutions Group, Incorporated, d/b/a DSG Arms in an
annual amount up to $200,000.00 for the Police Department using GSA Contract GS-07F-6007R.
DISCUSSION:
The Police Department approached the Purchasing Division to procure special weapons and tactics supplies using GSA Contract GS-07F-
6007R. The agreement will be utilized to purchase special purpose clothing and specialized law enforcement equipment for the Special Weapons
and Tactics (SWAT) group and others.
Staff recommends awarding to Defense Solutions Group, Incorporated, d/b/a DSG Arms using GSA Contract GS-07F-6007R. No guarantee was
made that a specific amount of these goods will be purchased. Staff reviewed the pricing and found it to be fair and reasonable.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The agreement is based on GSA Contract GS-07F-6007R. State law provides that a local government purchasing an item under a cooperative
purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. GSA contracts
have been competitively bid to increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This agreement will end on August 14, 2025 to correspond with the term of the GSA cooperative contract.
In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement
coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract
is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended
contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Defense Solutions Group, Incorporated,
d/b/a DSG Arms with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under
the new cooperative contract.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Police
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585