HomeMy WebLinkAbout2020/11/17-Attachments-M&C 20-0842City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/17/20 M&C FILE NUMBER: M&C 20-0842
LOG NAME: 13P AUTOMATED LICENSE PLATE READER CAMERAS ITS ADK
SUBJECT
(ALL) Authorize an Agreement with Flock Group Inc. d/b/a Flock Safety, in an Amount Up to $500,000.00 Annually to Purchase Automated License
Plate Camera Readers for the Information Technology Department on Behalf of the City of Fort Worth Police Department and Code Compliance
for an Initial One -Year Term with Nine Options to Renew at the City's Discretion
RECOMMENDATION:
It is recommended that the City Council Authorize an agreement with Flock Group Inc. d/b/a Flock Safety, in an amount up to $500,000.00 annually
to purchase automated license plate camera readers for the Information Technology Department on behalf of the City of Fort Worth Police
Department and Code Compliance. The agreement will be for an initial one year term with nine options to renew at the City's discretion.
DISCUSSION:
The Information Technology Solutions Department (ITS) requested that the Purchasing Division hold a formal Request for Proposal (RFP) to
purchase Community Automated License Plate Camera Readers for the Police Department. The RFP was advertised in the Star Telegram on
Wednesday's, from April 22, 2020 through May 6, 2020. Dana Safety Supply, Flock Group Inc. d/b/a Flock Safety, Quest Solutions, and Rekor
Recognitions Systems, Inc., submitted responses. A team made up of members from the Police Department and ITS sat on the evaluation
committee and evaluated the proposals based on the published criteria. Flock Safety scored the highest.
The cameras will be deployed in areas the Police Department determines will provide the biggest impact. The cameras will be able to provide real
time Texas Crime Information (TCIC) and National Crime Information (NCIC) alerts, and customer defined hot list alerts. The cameras will be able
to capture the license plate and temporary license plates of vehicles traveling up to 60 mph. Additionally, the cameras will have the capacity to
capture vehicles with no attached license plates. Furthermore, the cameras will be able to detect and record persons and bicycles.
In order to most efficiently use the available budget, the Police Department will initially purchase 48 cameras and 3 years of service for a total of
$300,000.00. Annual subscription fees will be due again in FY23. Additionally, the original year will contain $200,000.00 for the purchase of more
cameras before the first renewal period commences. There will be a one-time purchase cost for each camera and an annual subscription fee
thereafter. The total allocated amount will be $500,000.00 annually as needed to purchase new cameras for additional areas of deployment.
Purchases will be contingent upon price increase approval by The Fort Worth Police Department at the time of contract renewal.
AGREEMENT TERMS: The agreement between Flock Safety will be for an initial one-year period, followed by nine one-year renewal terms at the
City's discretion.
M/WBE: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE
Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital and operating
budgets, as previously appropriated, in the ITS Capital Fund within project FY20:PD Community Automate LPR, General Capital Projects Fund
within project NTA 19-Surveillance Cameras, and Solid Waste Fund to support the approval of the above recommendation and purchase
agreement. Prior to an expenditure being the made, the Information Technology Services, Code Compliance, and Police Departments have the
responsibility to validate the available of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047