HomeMy WebLinkAbout(0038) M&C 20-0973City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0973
LOG NAME: 362021 DISASTER ASSISTANCE COVID-19V5 FEMA PA
SUBJECT
(ALL) Authorize Application for Reimbursement of Disaster Assistance Expenditures Related to COVID-19 From the Federal Emergency
Management Agency -Public Assistance Program, Provide Interim Funding in the Amount of $10,000,000.00, Authorize Increase in the General
Fund Budget by $2,500,000.00 from Available Fund Balance for Match Transfer, and Adopt Attached Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize application for reimbursement of disaster assistance expenditures related to COVID-19 from the Federal Emergency
Management Agency;
2. Adopt the attached appropriation ordinance increasing appropriations from available fund balance in the General Fund for the purpose of
transferring to the Grants Operating Federal Fund to provide matching funds in the amount of $2,500,000.00; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations to create interim funding in the Grants
Operating Federal Fund in the amount of $10,000,000.00.
DISCUSSION:
In an on -going response to the COVID-19 pandemic, the City of Fort Worth will be providing emergency sheltering, testing sites, and other
services relating to COVID-19 prevention and mitigation to deal with the humanitarian needs associated with this pandemic. Expenditures are
expected to include personnel, supplies, and contractual expenses.
Federal funding from the Federal Emergency Management Agency (FEMA) is available to state, tribal and eligible local governments and certain
private nonprofit organizations on a cost -sharing basis for emergency protective measures (Category B), including direct federal funding under
FEMA's Public Assistance program, for all areas affected by COVID-19 at a federal cost share of 75%. The City is required to provide a 25%
cash match for its share of covered expenses and will be sourced from excess fund balance of the General Fund. Any unused match funds will be
returned to the General Fund at the appropriate time.
This appropriation for interim funding in the amount of $10,000,000.00 will allow expenses to be identified and accumulated for future
reimbursement. Any expense incurred but not determined to be eligible by the grantor will be returned to its original fund in the Fiscal Year open
when that determination is made.
Indirect costs are allowable under this program as described in the Robert T. Stafford Relief and Emergency Assistance Act Section 324(b)(2)(B)
and FEMA Recovery Policy FP 104-11-2 and will be requested.
ALL COUNCIL DISTRICTS are affected and included.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education:
Federal Emergency Management Agency
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the General Fund and Grants Operating Federal Fund. The Emergency
Operations Center and Financial Management Services will be responsible for identifying and approving eligible expenditures. All City
Departments will be responsible for ensuring that only expenditures directly related to COVID-19, incurred during the allowable period, and
supported by appropriate documentation are charged to this funding source. This is a reimbursement grant.
Submitted for City Manager's Office by. Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803