HomeMy WebLinkAbout(0123) M&C 20-0952City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0952
LOG NAME: 20E SEMINARY RD AND MANSFIELD HWY AFA
SUBJECT
(CD 8) Adopt a Resolution Authorizing Execution of an Advance Funding Agreement with the Texas Department of Transportation in the Amount of
$1,214,082.00 with Federal Participation in the Amount of $329,151.00, State Participation in the Amount of $156,671.00, and Local Participation
in the Amount of $728,260.00 for the East Seminary Road and Mansfield Highway Intersection Improvement Project, Authorize Payment to the
Texas Department of Transportation in the Amount of $323,685.00, and Amend the FY2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached resolution authorizing the execution of an Advance Funding Agreement with the Texas Department of Transportation
(TxDOT) in the amount of $1,214,082.00 with Federal participation in the amount of $329,151.00, State participation in the amount of
$156,671.00, and Local participation in the amount of $728,260.00 for the East Seminary Road and Mansfield Highway project (TxDOT
Control Section Job No. 0172-01-054, 0902-50-137);
2. Authorize payment to the Texas Department of Transportation in the amount of $323,685.00 for the East Seminary Road and Mansfield
Highway Intersection Improvement project (City Project No. 101590); and
3. Amend the FY 2021-2025 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to adopt a resolution authorizing the execution of an Advance Funding
Agreement (AFA) (Control Section Job No. 0172-01-054, 0902-50-137) for this Highway Safety Improvement Program (HSIP) project with the
Texas Department of Transportation (TxDOT). After submitting this intersection for HSIP consideration, it was selected to receive federal funds.
The project includes pedestrian safety and traffic signal improvements as well as pavement reconstruction of left -turn lanes to improve traffic
operations and upgrade intersection to meet all ADA requirements. The intersection improvements will provide orderly movement of traffic through
the intersection while increasing safety for pedestrians and vehicles.
Since this is an HSIP project, TxDOT will be letting the construction. They will absorb the direct and indirect cost for providing statewide support
services to this federally funded project in the amount of $156,671.00. For this AFA, a 90% (federal) to 10% (state) match is required. The City
will provide $728,260.00 (available from M&C G-19306 2018 Bond Program) towards the AFA for engineering, environmental, and construction
as well as to cover additional City scope items identified during the preliminary engineering phase of this project. Before the start of construction,
an advanced payment to TxDOT is required in the amount of $323,685.00. The final payment to TxDOT for local participation will be based on
actual costs.
The following tables summarize the funding history and the total costs for the project.
Funding History Summary for the E. Seminary Rd. & Mansfield Hwy. project
(City Project No. 101590)
E7Fund Federal State Local Appropriation M&C
Amount No.
2018 Bond - _ _ F150,000.00 $1,150,000.00
340Psogram
19;
Subtotal
$1,150,000.00
$1,150,000,00
Total Project Costs for the E. Seminary Rd. & Mansfield Hwy. project
(City Project No. 101590)
Fund Federal State Local
2018 Bond Program - _ _ $1,150,000.00
34018
Unappropriated Federal $329,151.00 - -
Match
Unappropriated Indirect
State Cost F
$156,671.00 -
Total Project Cost with all funding sources both appropriated
and unappropriated: $1,635,822.00
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
Construction is anticipated to start in August 2021 and finish August 2022.
Funding for this project was not included in the FY2021-2025 Capital Improvement Program due to the approval for federal Highway Safety
Improvement Program (HSIP) funds. The action in this M&C will amend the FY2021-2025 Capital Improvement Program as approved in
connection with Ordiance 24446-09-2020.
This project is located in COUNCIL DISTRICT 8.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas
Department of Transportation
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund
for the E Seminary Road & Mansfield Hwy project to support the approval of the above recommendation and execution of the agreement. Prior to
any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662
Lissette Acevedo 2722