HomeMy WebLinkAbout(0058) M&C 20-0934City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0934
LOG NAME: 13PAMEND M&C 20-0218 PUBLIC SAFETY AR PD
SUBJECT
(ALL) Authorize Amendment to Mayor and Council Communication 20-0218 to Authorize Execution of a Cooperative Agreement for Public Safety
Supplies and Equipment to add FarrWest Environmental Supply, Incorporated, as an Additional Vendor
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council Communication 20-0218 to authorize execution of a
cooperative agreement for public safety supplies and equipment to add FarrWest Environmental Supply, Incorporated, as an additional vendor.
DISCUSSION:
The Police Department approached the Purchasing Division to procure radiation detection equipment using Texas Association of School Boards
(BuyBoard) Contract 603-20. The agreement will be utilized to purchase radiation equipment to detect radiation in a steady state operation such
as for large gatherings and special events around the City. The devices are used by officers daily and have the ability to provide quick
identification and mitigation of any source of radiation it detects.
On April 7, 2020, City Council authorized execution of public safety supplies and equipment using Buyboard Contract 603-20 for the Police, Fire,
and Municipal Courts Departments. Staff recommends the addition of a tenth vendor, FarrWest Environmental Supply, Incorporated to the original
authorization in order to allow the Police Department to purchase radiation detection equipment.
The Department will be using funds from their Homeland Security Grant Program- Urban Area Security Initiative (HSGP-UASI) in order to pay for
these expenditures.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The agreement is based on BuyBoard Contract 603-20. State law provides that a local government purchasing an item under a cooperative
purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. BuyBoard contracts
have been competitively bid to increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This agreement will end on March 31, 2021 to correspond with the term of the BuyBoard cooperative contract.
This Agreement may be renewed, in accordance with the terms of the BuyBoard contract, for two additional one-year terms. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement
coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract
is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended
contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with FarrWest Environmental Supply,
Incorporated with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the
new cooperative contract. (ALL COUNCIL DISTRICTS)
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Operating Federal
Fund for the 2019 UASI LETPA project to support the approval of the above recommendation and execution of the purchase agreement. Prior to
any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
A'ja Robertson 8585