HomeMy WebLinkAbout(0034) M&C 20-0042City of Fort Worth,
Mayor and
DATE: 01 /28/20
Texas
Council Communication
LOG NAME: 13P19-0017 HELICOPTER PD CG
SUBJECT
M&C FILE NUMBER: M&C 20-0042
Authorize the Execution of an Agreement in the Amount of $4,464,308.00 with Bell Textron Inc. for the Purchase of a Bell 505 Helicopter for the
Police Department using existing CCPD Capital Projects Fund Appropriations and Adopt Appropriation Ordinance in the General Capital
Projects Fund in the Amount of $876,808.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an Agreement with Bell Textron Inc. in an amount up to $4,464,308.00 for the purchase of a Bell 505 helicopter,
training courses, and maintenance tooling; and
2. Adopt the attached appropriation ordinance adjusting appropriations in the General Capital Projects Fund by decreasing receipts and
appropriations in the Technology -Police project (City Project No. P00034) in the amount of $876,808.00 and increasing receipts and
appropriations in the Police — Helicopter project (City Project No. 101348) by the same amount.
DISCUSSION:
In 2016, the Police Department approached the Purchasing Division for assistance with the purchase of a new Police helicopter to aid in Police
patrol missions and for air monitoring. The Police Department currently has two helicopters, a 1996 helicopter with 24,000 flight hours and a 2003
helicopter with 13,900 flight hours. The Police Department originally intended to use Grant Funds to purchase a new helicopter. In July 2016, the
Purchasing Division issued a Request for Proposals (RFP) for the purchase of a helicopter. The city received three proposals. The proposals
were subsequently rejected by City Council in June of 2017 because the grant funds were scheduled to expire and the analysis of the proposals
was not completed in time (M&C P-12064).
After the proposals were rejected, the Purchasing Division worked with Police staff to restructure the RFP and to revise the RFP's specifications
to ensure that all of Police's requirements were included in the new RFP. In addition, Police staff worked to secure non -grant funds for the
purchase of a new helicopter.
A new RFP for the helicopter was issued on June 5, 2019 with the responses due on July 19, 2019. The RFP allowed the City to consider
purchasing a larger helicopter to perform various missions, a smaller patrol/observation helicopter, or both helicopters. In addition, the RFP
requested information and pricing for training and tooling. The RFP used the following criteria for the evaluation of the proposals:
Up to 10
Product liability and product support of the proposer and
points
the proposer's goods or services, including references
Extent to which the proposed helicopter meets or exceeds
Up to 30
the City's needs
points
Up to 10
Warranty
points
Delivery timeframe
Up to 10
points
Quantity of airframes completed as law enforcement
helicopters for US based law enforcement agencies in the
Up to 15
points
last 60 months
Total long-term cost to the City to acquire, maintain, and
Up to 25
operate the proposer's helicopter
points
The City received two proposals. The proposals were evaluated by a panel made up of representatives from the Police Department and the
Aviation Department. It was determined that the patrol/observation helicopter best suited the Police Department's needs. Bell Textron Inc.
(Bell) received a higher score for the patrol/observation helicopter through the evaluation process; therefore, staff recommends awarding a
contract to Bell for the purchase of a Bell 505 helicopter. The contract price is as follows:
Bell 505 Aircraft, Kits, and Customization $ 2,415,690.00
Purchase and Installation of Technology Equipment $ 1,709,011.00
Bell Training Course $ 244,800.00
(Maintenance Tooling 1$ 94,807.00
____Tota1J1$ 4,464,308.00
Bell will provide a 3-year/2000-hour warranty. It is anticipated that the helicopter will be delivered in November 2020.
The funding for the purchase will come from funds from the Crime Control and Prevention District (CCPD) and unused police capital funds.
Funds from the CCPD
The Crime Control and Prevention District Board approved funding of $3,600,000.00 for the purchase of a helicopter. The City Council approved
the funding for the helicopter in 2016 and 2017 (M&C G-18795, Resolution Number 4675-09-2016, and M&C G-19095).
Unused Police Capital Funds
The remaining $876,808.00 will come from unused police capital projects from 2016 as detailed in the FY2016 Windup M&C (G-18828). In 2016,
$2,650,000.00 was allocated to cover the costs of various police capital projects, including an upgrade to the police in -car video system. This
project was later funded by an alternate funding source leaving $876,808.00 available to use towards the purchase of the police helicopter.
MWBE Office - A waiver of the goal for MWWBE subcontracting requirements was requested by the Purchasing Division and then approved by the
MWWBE office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where contracting or supplier
opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies upon approval of the above recommendations, execution of the contract, and adoption of the attached
appropriation ordinance, funds will be available in the General Capital Projects and CCPD Capital Projects Funds Police -Helicopter project. Prior
to an expenditure being incurred, the Police Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office W. Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Edwin Kraus 4212
Additional Information Contact: Cynthia Garcia 8525
Jack Dale 8357