HomeMy WebLinkAbout(0039) M&C 20-0056City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/04/20 M&C FILE NUMBER: M&C 20-0056
LOG NAME: 03FY2019 CCPD YEAR-END ADJUSTMENTS
SUBJECT
Approve Adjustments to the Fiscal Year 2019 Crime Control and Prevention District Budget to Reallocate Amounts within Same Initiatives,
Resulting in No Net Increase to the Overall Budget, and Adopt Appropriations Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Approve adjustments to the Fiscal Year 2019 Crime Control and Prevention District budget to reallocate amounts within the same initiatives,
resulting in no net increase to the overall budget; and
2. Adopt the attached ordinance adjusting appropriations in the Fiscal Year 2019 Crime Control and Prevention District Fund as follows:
decreasing the Police Department budget by $25,241.00, decreasing the Neighborhood Services Department budget by $12,169.00, and
increasing the Park and Recreation Department budget by $37,410.00, resulting in no net change to total appropriations in the Fund.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to make budget and appropriation adjustments to bring the Crime Control and
Prevention District (CCPD) Fund into balance for the closing of Fiscal Year (FY) 2019, with no net change to overall budget and appropriations in
the fund.
In accordance with the Texas Local Government Code Chapter 363 and the CCPD Board of Director's adopted local budget rule, the FY2019
CCPD budget was initially adopted by the Board on August 28, 2018 and approved by the Fort Worth City Council on September 11, 2018.
The CCPD budget consists of five funding initiatives, each of which includes a number of specific programs, with some programs operating at
multiple locations and within multiple City departments. Under the Board's adopted financial policies, a budget adjustment is needed when shifting
funding within one or more initiatives without increasing the overall total budget, and approval of a CCPD budget adjustment requires action by
both the Board and the City Council.
At the close of FY2019 all five initiatives are within budget. However, CCPD-funded programs in the Park and Recreation Department (PARD) are
over budget by a combined $37,410.00. Of that total, $12,169.00 is attributable to the Parks Community Policing Program at Haws (in the
Enhanced Enforcement Initiative) and $25,241.00 is associated with the graffiti abatement program (part of the Neighborhood Crime Prevention
Initiative). Other department programs within each initiative have sufficient savings to offset these budget overages.
In order for Financial Management Services to complete the FY2019 CAFR process, departments and appropriations must be balanced (having
sufficient budget appropriations to cover actual expenses); therefore a budget adjustment is needed.
This M&C requests City Council approval to adjust the budgets within the Enhanced Enforcement and Neighborhood Crime Prevention Initiatives
with no net change in either initiative and to make corresponding adjustments to appropriations in the CCPD Fund.
Approval will result in (i) a reduction of $25,241.00 in the Police Department portion of the Neighborhood Crime Prevention Initiative with a
corresponding increase for PARD's graffiti abatement program in the same intiative and (ii) a reduction of $12,169.00 in the Neighborhood
Services Department portion of the Parks Community Policing budget within the Enhanced Enforcement Initiative to offset overages for PARD's
budget at Haws in the same program.
Per the CCPD's financial policies, adjustments between programs in the Enhanced Enforcement require approval of both the CCPD Board and
the City Council, but the shifting within the Parks Community Policing program does not require Board action because no other program is
impacted and the program's total budget is not increasing. However, because the appropriations within the CCPD Fund were made on a
department -by -department basis, the attached appropriation ordinance is required to re-establish balance.
The CCPD Board will be asked to ratify the budget adjustment at its February 4 meeting. Approval of this M&C, will approve the budget
adjustment for CCPD policy purposes and balance appropriations to facilitate fiscal year closing.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on City funds.
Submitted for City Manager's Office W. Fernando Costa 8180
Originating Business Unit Head: Lynda Johnson 6222
Additional Information Contact: Terry Hanson 7934