HomeMy WebLinkAbout(0077) M&C 20-0271 (2)City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0271
LOG NAME: 13P20-0076 INSTRUMENTATION PARTS AND EQUIP WATER SC
SUBJECT
Authorize Non -Exclusive Agreements with Prime Controls, LP, Frank Clark & Associates, Inc., Vector Controls, LLC, Macaulay Controls Company,
DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC fora
Combined Annual Amount Up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for the Water Department and Authorize Four
Annual Renewal Options and Increased Amounts of $1,100,00.00 for the Third Renewal and $1,210,000.00 for the Fourth Renewal (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive Agreements with Prime Controls, LP, Frank Clark & Associates, Inc., Vector
Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a Walker Controls, Total Process
Solutions, Inc., and G.K. Techstar, LLC for a combined annual amount up to $1,000,000.00 for Instrumentation Equipment, Parts and Services for
the Water Department and authorize four annual renewal options and increased amounts of $1,100,00.00 for the third renewal and $1,210,000.00
for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division to procure new and replacement water and wastewater utility instrumentation
equipment and appurtenances, parts, on -site or shop repair services, calibration, engineering and startup services, and field troubleshooting for
various locations throughout the City.
The Invitation to Bid (ITB) consisted of detailed specifications describing the instrumentation equipment and repair services required to meet
American Water Works Association (AWWA), National Electrical Manufacturer's Association (NEMA), American Society for Testing and Materials
(ASTM), and Underwriters Laboratories (UL) standards. The Water Department certifies that the bids received by Prime Controls, LP, Frank Clark
& Associates, Inc., Vector Controls, LLC, Macaulay Controls Company, DPC Industries, Inc., Murray Energy, Inc., Walker Industrial LLC d/b/a
Walker Controls, Total Process Solutions, Inc., and G.K. Techstar, LLC meet the specifications required for the items and services that are being
awarded. An increase in the annual amount for years three and four will ensure that spending authority is available throughout the agreement term.
Instrumentation equipment, parts, and repair services will be ordered as needed based on price and availability to ensure the City's needs are
met.
This bid was advertised in the Fort Worth Star -Telegram on February 05, 2020, February 12, 2015, February 19, 2020 and February 26,
2020. The City received nine bids. A pre -bid conference was held on February 12, 2020.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Sarah Czechowicz 2059