HomeMy WebLinkAbout(0078) M&C 20-0272 (2)City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/05/20 M&C FILE NUMBER: M&C 20-0272
LOG NAME: 13P20-0083 8 DUMP TRUCKS LSJ PMD
SUBJECT
Authorize the Purchase of Eight Dump Trucks from Rush Truck Centers of Texas, LP and Texas Kenworth Co., dba MHC Kenworth - Fort Worth, for
a Combined Amount Up to $1,273,581.01, for the Water Department Through the Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of eight dump trucks from Rush Truck Centers of Texas, LP and Texas Kenworth
Co., dba MHC Kenworth - Fort Worth, for a combined amount up to $1,273,581.01, for the Water Department through the Property Management
Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying dump trucks for the Water
Department that will be used to transport materials for street and water repairs. Purchasing issued an Invitation to Bid (ITB) consisting of detailed
specifications as to the functionality, features and requirements for the new units. This bid was advertised in the Fort Worth Star -Telegram on
February 19, 2020, February 26, 2020, March 4, 2020 and March 11, 2020. Eight vendors were solicited from the purchasing vendor database.
Three responses were received and one was deemed non responsive since they did not meet the requirement for the cowl mounted mirrors. Cowl
mounted mirrors allow maximum visibility for safety when exiting the vehicle into traffic.
Staff recommends awarding the purchase of one (1) 7 yard dump truck from Rush Truck Centers of Texas and seven (7) 12 yard dump trucks from
MHC Kenworth in a combined amount up to $1,273,581.01. This combination represents the lowest cost for each model selected meeting all
specifications. Staff certifies that the new units meet the required specification and are expected to operate satisfactorily during their service life.
The warranty information, the manufacturer's Statement of Origin and the original sales invoice will accompany the new units upon acceptance and
delivery to the Southside Service Facility at 4100 Columbus Trail.
BID TABULATION- (see attached)
TOTAL COST OF OWNERSHIP (TCO) - Over the service life of 10 years the total cost of ownership for dump trucks will be $1,918,366.80.
PRICE ANALYSIS — The unit price is 10 percent lower than the unit prices for a similar purchase awarded in 2018 (M&C P-12280). Staff
reviewed the proposed pricing and concluded that pricing offered by the recommended vendors is fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE - M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division
and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where
subcontracting or supplier opportunities are negligible..
The dump trucks will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Water & Sewer Capital
Projects (W&S Capital Projects) Fund Water FY19 and Sewer FY19 Vehicles/Heavy Eqmt and Water FY20 and Sewer FY20 Vehicles/Heavy
Eqmt projects to support the approval of the above recommendation and authorization of the purchase. Prior to any expenditure being incurred,
the Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Kevin Gunn 2015
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno
8517
Steve Cooke
5134
Cynthia Garcia
8525
La'Kita Slack -Johnson
8314