HomeMy WebLinkAbout(0028) M&C 20-0582City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/25/20 M&C FILE NUMBER: M&C 20-0582
LOG NAME: 13PAMEND LAND SURVEYING PRODUCTS AR PD
SUBJECT
(ALL) Authorize Increase to Cooperative Agreement with Geomatic Resource, LLC in the Amount of $72,873.00, for a Total Annual Amount of
$172,873.00, for Land Surveying Products and Related Services for the Police Department Using a Cooperative Contract
RECOMMENDATION:
It is recommended that the City Council authorize an increase to the Cooperative Agreement with Geomatic Resources, LLC in
the amount of $72,873.00, for a total annual amount of $172,873.00, for land surveying products and related services for the Police Department
using Texas Department of Information Resources Contract No. DIR-TSO-3730.
DISCUSSION:
On March 2, 2019, the Police Department contacted the Purchasing Division to enter into an agreement for land surveying products using a
cooperative agreement. Purchasing's Assistant Director authorized a Cooperative Agreement with Geomatic Resources, LLC for land surveying
products and related services in the amount of $100,000.00 for the Police Department. The agreement allows the Police Department's Crime
Scene Search Unit to purchase products used for forensic mapping that allows a 3D interactive view of scenes for accurate measurements used
for investigations and documenting.
The Police Department contacted the Purchasing Division in June 2020 requesting assistance to increase the authority under the Agreement
by $72,873.00 for a new annual total agreement amount of $172,873.00. The increase in contract authority will allow the Crime Scene Unit to
purchase an additional Leica Scanner used for the collection of evidence from crime scenes.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The current agreement term is from March 2, 2020 to March 1, 2021. Upon the expiration of the current term, the City will have no options to renew
the agreement.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. Department of Information Resources Contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
In the event that a Cooperative Agreement is not renewed, Staff would cease making purchases at the end of the last Purchase Agreement
coinciding with the valid Cooperative Agreement. If the City Council were to not appropriate funds for a future year, Staff would cease making
purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. If the cooperative
contract is extended, this M&C authorizes the City to purchase similar products and services under the extended contracts. If the cooperative
contract is not extended, but a new cooperative contract is executed with Geomatic Resources, LLC with substantially similar terms as the
previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Grants Operating
Federal Fund FY2019 JAG project to support the approval of the above recommendation and increased amount of the Agreement. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585