HomeMy WebLinkAbout(0029) M&C 20-0583City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/25/20 M&C FILE NUMBER: M&C 20-0583
LOG NAME: 13PSWIMMING POOL CHEMICALS, SUPPLIES, AND EQUIPMENT
SUBJECT
(ALL) Authorize Execution of Agreements with Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. for Swimming Pool Chemicals, Supplies and
Equipment for City Departments in a Combined Annual Amount Up to $200,000.00 Using Cooperative Contracts and Authorize Two Annual
Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. for swimming
pool chemicals, supplies and equipment for all City Departments in a combined annual amount up to $200,000.00 using Texas Association of
School Boards (Buyboard) Contract No. 613-20 and authorize two annual renewal options.
DISCUSSION:
On May 31, 2020, BuyBoard Contract No. 533-17 for swimming pool chemicals, supplies and equipment expired with no remaining renewals. In
lieu of the expired contract, BuyBoard implemented contract no. 613-20.
The Purchasing Division contacted all City departments to participate in the new cooperative agreement. The Code Compliance, Parks and
Recreation, and Water Departments responded. City Departments will use the new agreement to purchase pool chemicals, supplies and
equipment needed for City swimming pools, inspections, and treatment of water chemical tanks on an as needed basis. The contract also includes
hourly labor rates for installation and repair services of swimming pools, equipment and supplies.
Staff recommends awarding non-exclusive agreements to Sunbelt Pools, Inc. and Leslie's Poolmart, Inc. using Buyboard Contract No. 613-20. No
guarantee was made that a specific amount of these goods will be purchased.
Fund allocation amongst each vendor will be distributed as listed below:
Sunbelt Pools, Inc. $151,000.00
Leslie's Poolmart, Inc $40,000.00
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity
This agreement will commence upon City Council approval and end May 31, 2021, to coincide with Buyboard Contract No. 613-20.
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the item. Texas Association of School Boards Buyboard Contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This agreement may be renewed for up to two additional one year terms in accordance with the terms and conditions of Buyboard Contract No.
613-20 or applicable successive BuyBoard contracts for the same services at the City's option. This action does not require specific City Council
approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating funds to support the approval of the above recommendation and execution of purchase agreement. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jesus J. Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585