HomeMy WebLinkAbout(0036) M&C 20-0784City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/27/20 M&C FILE NUMBER: M&C 20-0784
LOG NAME: 13P20-0179 SEWER, RODDER, FLATBED AND CRANE TRUCKS LH
SUBJECT
(ALL) Authorize the Purchase of Two Sewer, Rodder, Single Axle Trucks, One Flatbed Truck with 33K Crane, and One Flatbed Truck with 10-Ton
Crane from Texas Kenworth Co. d/b/a MHC Kenworth — Fort Worth in an Amount Up to $1,143,427.35, for the Water Department through the
Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of two sewer, rodder, single axle trucks, one flatbed truck with 33K crane, and one
flatbed truck with 10-ton crane from Texas Kenworth Co. d/b/a MHC Kenworth — Fort Worth in an amount up to $1,143,427.35, for the Water
Department through the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with buying two sewer, rodder, single axle
trucks, one flatbed truck with 33K crane, and one flatbed truck with 10-ton crane to be used by the Water Department for maintenance and
installation of the City of Fort Worth's water and sewer systems.
Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new units.
This bid was advertised in the Fort Worth Star -Telegram on June 23, 2020, July 1, 2020 and July 8, 2020 and five bid responses were received.
Staff recommends awarding the purchase of the trucks to Texas Kenworth Co. d/b/a MHC Kenworth — Fort Worth based on this being the lowest
responsive bid meeting all specifications. Staff certifies that the new units meet the required specification and are expected to operate
satisfactorily during their service life. The new units will be replacements for unreliable units that can no longer be economically maintained. The old
units will be sold at auction. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon
acceptance and delivery to the 4100 Columbus Trail facility.
Total cost of ownership (TCO) and pricing analysis is not available at this time as assets have never been purchased utilizing these specifications
before. Bid tabulation is attached and department staff reviewed the proposed pricing and certifies that the price offered is fair and reasonable
based on the bids received.
An administrative change order will not be required, the recommended unit quantity and cost is consistent with the original purchase request and
will not require additional funds to accomplish this purchase in the W&S Capital Projects Fund.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
The units will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as previously appropriated, in the W&S Capital Projects
Fund in the Sewer FY18 Vehicles/Heavy Eqmt and the Sewer FY17 Veh/Egmt Purchases projects to support the approval of the above
recomendation and purchase agreement. Prior to an expenditure being incurred, the Water and Property Management Departments have the
responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Laurena Hamilton 8321