HomeMy WebLinkAbout(0039) M&C 20-0787City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/27/20 M&C FILE NUMBER: M&C 20-0787
LOG NAME: 13P20-0189 EXCAVATING EQUIPMENT LH WTR
SUBJECT
(ALL) Authorize the Purchase of Excavating Equipment from RDO Equipment Co. in an Amount Up to $292,962.80 for the Water Department
through the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the purchase of excavating equipment from RDO Equipment Co. in an amount up to
$292,962.80 for the Water Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division (Purchasing) for assistance with buying excavating
equipment that will be used by the Water Department for installations and maintaining the City's water and sewer system. Purchasing issued an
Invitation to Bid (ITB) that contained detailed specifications as to the functionality, features and requirements for the equipment. The ITB was
advertised in the Fort Worth Star -Telegram on July 8, 2020, July 15, 2020, and July 23, 2020. Eleven vendors were solicited from the purchasing
vendor database; four responses were received.
Staff recommends awarding the purchase of excavating equipment from RDO Equipment Co. based on the lowest bid meeting all
specifications. Staff certifies that the new equipment meets the required specifications and are expected to operate satisfactorily during their
service life of ten (10) years. The warranty information, the manufacturer's Statement of Origin and the original sales invoice will accompany the
new units upon acceptance and delivery to the 4100 Columbus Trail facility.
This is newer modeled equipment and has never been purchased; therefore, total cost of ownership and pricing analysis is unavailable. The bid
tabulation is attached and staff reviewed the pricing and determined it to be fair and reasonable.
An administrative change order or increase is not needed, cost is consistent with the original purchase request and will not require additional
funds.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in
accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
The units will be delivered within 120 days after receipt of a purchase order.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the W&S Capital Projects
Fund for the Sewer FY20 Vehicles/Heavy Eqmt and the Sewer FY19 Vehicles/Heavy Eqmt projects to support the approval of the above
recommendation and purchase agreement. Prior to any expenditure being incurred, the Water and the Property Management Departments have
the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcai 8525
Laurena Hamilton 8321