The URL can be used to link to this page

Home My WebLink About(0043) DW 10-20 (20-0210) Memo.pdfFOR"'I'WORJA CITY OF FORT WORTH INTER -OFFICE CORRESPONDENCE Financial Management Services Department Purchasing Division To: PMD Fleet, Kristine Caffey, Austin Walker, Chris Means From: La'Kita Slack, Buyer II, Purchasing Division Date: September 1, 2020 Subject: Recommendation for Award on Invitation to Bid (ITB) 20-0210 Haul Truck On August 27, 2020, the Purchasing Division received two responses to subject ITB 20-0210 Haul Truck. A copy of the bid response has been forwarded for your evaluation. • Bid Tabulation • 2 Bid Responses: (Southwest International Trucks, Rush Truck Centers) • Recommendation of Award Purchasing Recommendation Southwest International based on lowest responsive responsible bidder meeting all specs. (If your recommendation differs from the recommendation of Purchasing, the department is required please provide an explanation for any rejections within 5 days. The Department must cite the paragraph or section that did not meet spec and the reason why the bid did not meet specs. Please fill in the information to complete the draft of the M&C (Attached Below) and forward the following: • Memo for Rejection • TCO • FID Table Department Recommendation: 4ud6�z' le Signature �y_1►VAId Specify Bidder _9/4/2020 Date Memo Date: September 4, 2020 To: Cynthia Garcia, Assistant Finance Director From: Austin Walker Property Management Department Re: Transportation Public Works — Storm Water TPW-SW Capital Projects Property Management Department requests that the Purchasing Division issue Purchase Order(s) to SOUTHWEST INTERNATIONAL for the purchase of ONE (1) 2021 INTERNATIONAL HX620 HAUL TRUCK. Asset(s) will be purchased from the vendor(s) utilizing bids received from an ITB process. Asset(s) will be replacement(s) in the fleet for unit(s) that are no longer feasible to retain and maintain. Asset(s) will be used in the maintenance and installation of the City of Fort Worth's street and storm water infrastructure. Winning vendor(s) provided the lowest bid that met or exceeded all specifications. TCO is not available at this time as assets with this configuration have never been purchased before. Department staff reviewed the proposed pricing and certified that the price offered is fair and reasonable based on the bids received. The total cost of the ONE (1) asset(s) as specified in the attached documentation is $171,171.92. (TPW-SW 3018). The recommended unit quantity and cost is not consistent with the original purchase request and will require additional funds to accomplish this purchase in the appropriate funding source(s). MBE website was checked and no MBE's were found. The equipment meets the established requirements and should operate satisfactorily over its service life of ten (10) years. Warranty information, Manufacturer's Statement of Origin (if applicable) and Original Sales Invoice will accompany the equipment upon receipt to the City. Please contact Austin Walker at (817) 392-2008 if any assistance or further information is needed. Austin Walker DW 10-20 [AW] AW HAUL TRUCK FOR TPW S% SPEC 8718DWA BIDDER TO COMPLETE EVERY SPACE IN THE BIDDER'S PROPOSAL COLUMN. WHEN BIDDER IS OFFERING AN ITEM EXACTLY AS SPECIFIED, YES SHOULD BE ENTERED. WHEN BIDDER IS OFFERING AN ITEM WHICH WILL NOT FULLY COMPLY WITH THE SPECIFICATION, THE ITEM BEING OFFERED AND ITS DEVIATION FROM SPECIFICATION SHOULD BE CLEARLY DESCRIBED. SPACES ASKING FOR ADDITIONAL INFORMATION ARE TO BE COMPLETED. CURRENT LITERATURE AND SPECIFICATIONS MUST ACCOMPANY BID. FAILURE TO COMPLY WILL BE GROUNDS FOR DISQUALIFICATION OF BID 140,000 GCWR EQUIPMENT: 60,000 GVWR Conventional Cab/Chassis to Have Set Back Front Axle. This Truck Will Have a Air Slide 5th Wheel. Unit Will Be Used For Transportation Of Heavy Off -Road Equipment up to 140,000 pounds gross weight. 60,000 GVWR chassis LT625 Day Cab Heavy Haul Tractor 2021 model YES/NO COMMENTS ENGINE ACCEPTABLE ENGINE; CUMMINS ISX15, PACCAR, CAT yes Cumins X15 Diesel, 6 cylinder yes HP: 565 SAE (min. yes State Horse Power 565 Torque: 1850 Ft. Lbs. (min.) yes State Torque 1850 Oil cooler: air/oil or water/6 water/oil Air cleaner: dual element dry type, dash mounted restriction indicator yes Fuel, water separato yes DRIVE TRAIN Transmission: Allison RDS 4500 series automatic with Max Converter (or appropriate application) yes State Transmission Allison 4500 RIDS 6 speed Drive line, U-joints: SPICER 1810 or acceptable yes FRONT SUSPENSION GAWR 14,600 Ibs (approx) yes State GAWR 14,600 Front axle Dana Spicer or acceptable substitute Meritor Axle Capacity 14,600 Ibs (approx) 14,600 State Capacity 14,600 oil lubricated, STEMCO cap with view Bearings/hub cap window or acceptable substitute yes synthetic front wheel bearing lube Spring cap. 14,600 Lbs. (min.) 16,000 State Capacity 16,000 REAR SUSPENSION GAWR 46,000 Lbs. (min.) 46,000 State GAWR 46,000 REAR SUSP heavy duty air trac 46,000 cap 46,000 State Capacity HendricksonHAS REAR AXLE Eaton DT461-P two speed axle no Axle cap. 46,000 Lbs. (min.) 46,000 State Capacity Ratio 4.88/6.64 or acceptable ratio to provide road speeds 55 to 62 MPH @1450/1600 RPM 4.33/5.91 State ratio Rear suspension Air ride 52" or 54 spread 55" 55 is standard power divider lock warning buzzer BRAKES synthetic rear axle lube; 500,000 mile life Full air, "S" cam type with ABS yes Front: Disk Yes Bendix Spicer ADB22X extended service air disc Rear: Drum yes Bendix Spicer ES-165-7X 46K capacity, Heavy duty spider Auxiliary air connection w/coiled hose & blower nozzle yes Brakes on both rear axles designed to engage upon loss of air at any axle yes standard Air compressor: 15.0 CFM 18.7 cfm Cummins Air dryer Meritor Wabco System saver 1200 Bendix AD -IS heater, pressue protection circuits, etc Air tanks to have moisture ejector valves with remote release cable 2 with pull chains Parking brake control, trailer emergency, tractor protection valve yes standard on a tractor FRAME Straight channel main rail, bolted/riveted construction, factory certified for GVWR both on/off road. Rail shall have a 11"x 5" taper at back of chassis for trailer clearance. rear tail roller board Frame to allow for front towing at GVWR yes RBM rating 2,500,000 (min.) 2,521,200 State RBM Rating Wheelbase 170" min, 188" MAX (approx.) yes State Measurement 177 Usable cab/axle Min 102" (approx.) 108 State Measurement 108 Bumper/back of cab 119 State Measurement 119 Front axle set back 46" (min.) 50.1 State Measurement 50.1 Turning radius Curb to Curb: 30.4ft maximum 28-6" State Measurement WHEELS Hub piloted type steel disk, tubeless, 10 hole yes Front 9.00" X 22.5" Qty 2 yes Rear 8.25" X 22.5" Qty 8 yes TIRES Front 315/80 R 22.5, 20 ply rating, State Make and Goodyear or acceptable substitute yes Model Goodyear 31580R22.5 20 ply G289 WHA Rear 11 R 22.5, 16 ply rating. Goodyear or State Make and acceptable substitute Qty 8 yes Model Goodyear 111122.5 16 ply Armor Max MSD FUEL TANK Left hand mounting, multi step type tank yes Capacity 50/60 gallons (approx.) 70 gal State Capacity EXHAUST Horizontally mounted muffler, ver State height yes 11-6" REPAIR ORDER -- INVOICE AMERICAN TRUCK EQUIPMENT, INC. All invoices are due and payable in Irving, Dallas County, Texas upon receipt. A service charge of 11/% per month will be made on any balance of 30 days or more- 2201 E. HWY 356 IRVING, TEXAS 75060 28154 QUAN_ DESCRIPTION SALE AMOUNT € b1 y12 _ brJ-V iVV il?p °3r:a pia NAME DATE ADDRESS TERMS NET 30 CITY CUSTOMER'S ORDER NO. YEAR i MAKE UNIT NO. SERIAL NUMBER LICENSE NUMBER L SOLD BY _:f .... - OPER, NO. ORDER REPAIR ORDER LABOR INSTRUCTIONS WRITTEN BY w l `1 /e- r f I E I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH NECESSARY MATERIALS. YOU AND YOUR EMPLOYEES MAY OPERATE ABOVE VEHICLE FOR PURPOSES OF TESTING, INSPECTION OR DELIVERY AT MY RISK - AN EXPRESS MECHANIC'S LIEN IS ACKNOWLEDGED ON ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT. ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CONTROL_ AUTHORIZED BY RECEIVED BY TOTAL LABOR TOTAL PARTS TOTAL PARTS OUTSIDE WORK STATE TAX Outside Repairs TOTAL AMOUNT M-1 Ow %Awqp—le- ."*odd F' era __ _� ml; 6 1 C' 6jrW r doo mor OL 'All 1.0 Rr, C06 IW N-P 4W ..., d pr r4, Apo& AF Ij, 111-46 40 A dF - 4115k— PPM&O, 04 �r 51 Lf AL or wp IF 11 11 1% _• F ' ' J � i Z � F 46.d i _ ' SPEC 8718DWA BIDDER TO COMPLETE EVERY SPACE IN THE BIDDER'S PROPOSAL COLUMN. WHEN BIDDER IS OFFERING AN ITEM EXACTLY AS SPECIFIED, YE! SHOULD BE ENTERED. WHEN BIDDER IS OFFERING AN ITEM WHICH WILL NOT FULLY COMPLY WITH THE SPECIFICATION, THE ITEM BEING OFFERED AND ITS DEVIATION FROM SPECIFICATION SHOULD BE CLEARLY DESCRIBED. SPACES ASKING FOR ADDITIONAL INFORMATION ARE TO BE COMPLETED. CURRENT LITERATURE AND SPECIFICATIONS MUST ACCOMPANY BID. FAILURE TO COMPLY WILL BE GROUNDS FOR DISQUALIFICATION OF BID EQUIPMENT: 60,000 GVWR Conventional Cab/Chassis to Have Set Back Front Axle. This Truck Will Have a Air Slide 5`h Wheel. Unit Will Be Used For Transportation Of Heavy Off -Road Equipment up to 140,000 pounds gross weight. Jill YES/NO COMMENTS ENGINE ACCEPTABLE ENGINE; CUMMINS ISX15, PACCAR, CA1 Diesel, 6 cylinder HP: 565 SAE (min. State Horse Power ■ Torque: 1850 Ft. Lbs. (min.) Oil cooler: air/oil or water/oil Air cleaner: dual element dry type, dash mounted restriction indicator Fuel, water separator DRIVE TRAIN Transmission: Allison RDS 4500 series automatic with Max Converter (or appropriate application) Drive line, U-joints: SPICER 1810 or acceptable FRONT SUSPENSION GAWR 14,600 Ibs (approx) Front axle Dana Spicer or acceptable substitute Axle Capacity 14,600 Ibs (approx) oil lubricated, STEMCO cap with view Bearings/hub cap window or acceptable substitute Spring cap. 14,600 Lbs. (min.) REAR SUSPENSION GAWR 46,000 Lbs. (min.) REAR SUSP heavy duty air trac 46,000 cap REAR AXLE Eaton DT461-P two speed axle Axle cap. 46,000 Lbs. (min.) Ratio 4.88/6.64 or acceptable ratio to provide road speeds 55 to 62 MPH @1450/1600 RPM Rear suspension Air ride 52" or 54 spread BRAKES Full air, "S" cam type with ABS Front: Disk Rear: Drum Auxiliary air connection w/coiled hose & blower nozzle Brakes on both rear axles designed to engage upon loss of air at any axle Air compressor: 15.0 CFM Air dryer Meritor Wabco System saver 1200 Air tanks to have moisture ejector valves with remote release cable Parking brake control, trailer emergency, tractor protection valves State Torque State Transmission State GAWR State Capacity State Capacity State GAWR State Capacity State Capacity State ratio SOUTHWEST INTERNATIONAL RECOMMENDED BIDDER COMMENTS Cumins X15 State Horse Power 565I State Torque 1850 /oil Allison 4500 RDS 6 yes State Transmission speed yes yes State GAWR 14,600 Meritor 14,600 State Capacity 14,600 synthetic front wheel yes bearing lube 16,000 State Capacity 16,000 46,000 State GAWR 46,000 46,000 State Capacity HendricksonHAS no 46,000 State Capacity State ratio 55 is standard power divider lock warning buzzer synthetic rear axle lube; 500,000 mile life Bendix Spicer ADB22X extended service air disc Bendix Spicer ES-165- 7X 46K capacity, Heavy duty spider 18.7 cfm Cummins AD -IS heater, pressue protection circuits, Bendix etc 2 with pull chains yes standard on a tractor standard RUSH TRUCK - PETERBILT YES/NO COMMENTS YES YES YES State Torque WATER/OIL YES YES 565 1850 YES State Transmission ALLISON 4500 RDS YES SPL250 YES State GAWR 14,600 YES DANA SPICER YES State Capacity 14,600 YES YES 14,600 YES State GAWR 46000 LBS YES, AIR TR State Capacity 46,000 LBS YES YES 46,000.00 4.45/6.2 56.5 MPH@ 145ORPM /62.7 YES State ratio MPH@ 1650 RPM YES 52" YES, REAR YES YES YES YES YES, 18.7 CFM YES YES YES FRAME Straight channel main rail, bolted/riveted construction, factory certified for GVWR both on/off road. Rail shall have a 11"x 5" taper at back of chassis for trailer clearance. Frame to allow for front towing at GVWR RBM rating 2,500,000 (min.) Wheelbase 170" min, 188" MAX (approx.) Usable cab/axle Min 102" (approx.) Bumper/back of cab Front axle set back 46" (min.) Turning radius Curb to Curb: 30.4ft maximum WHEELS Hub piloted type steel disk, tubeless, 10 hole Front 9.00" X 22.5" Qty 2 Rear 8.25" X 22.5" Qty 8 TIRES Front 315/80 R 22.5, 20 ply rating, Goodyear or acceptable substitute Qty 2 Rear 11 R 22.5, 16 ply rating. Goodyear or acceptable substitute Qty 8 FUELTANK Left hand mounting, multi step type tank Capacity 50/60 gallons (approx.) EXHAUST Horizontally mounted muffler, vertic State height ELECTRICAL 12 volt system, group 31 type batteries Total battery cap 2280 CCA (approx.) Alternator DELCO or acceptable substitute 150 amp (min.) All exterior lights and cab and body to be LED Seven wire light cable for trailer connection INSTRUMENTS Factory guage package including hourmeter through ignition CAB EXTERIOR Conventional air ride all aluminum cab fender spot mirrors left and right Front bumper full width, painted Two front tow hooks or one center mount pin West Coast type, 7" X 16" head with 8" Rearview mirrors auxiliary convex spot Cab grab handles left/right side near doors Dual note, trumpet air horns Imron White with base and clear coat or Color equivelant CAB INTERIOR Drivers/passenger seat air suspended, cordura Seat/shoulder belts orange in color Floor covering heavy duty rubber with insulation Armrests all passenger doors Tinted glass Heater, defroster, air conditioner: factory installed Dome light Sunvisors driver/passenger Two auxiliary power outlets, conveniently located Radio AM/FM (Factory Standard) rear tail roller board yes State RBM Rating 2,521,200 State RBM Rating State Measurement yes State Measurement State Measurement 108 State Measurement 128-6" State Measurement 119 State Measurement State Measurement 50.1 State Measurement ■ State Measurement State Measurement State Make and Model State Make and Model State Capacity State Capacity State amperage 177 108 119 50.1 State Make and Goodyear yes Model 315801122.5 20 ply State Make and Goodyear 11R22.5 16 yes Model ply Armor Max MSD yes 70 gal State Capacity yes 11-6" yes 2250 CCA State Capacity 2250 CCA L/N State amperage 160amp Aluminum Cab yes yes,contoured steel painted, heavy duty for HX yes yes, power, heated, 7.5 x 14 head 7.5 x 7 convex yes single note base coat,clear coat Navistar white- not Imron yes plus the following yes powerwindows and yes yes yes yes yes tilt and telescopic yes backup alarm for yes Beacon light wiring yes YES YES YES YES YES YES YES YES YES YES YES State RBM Rating 2,683,000 State Measurement 195" State Measurement 118 State Measurement 123 State Measurement 47" State Measurement 28.4 LH State Make and GOODYEAR YES Model ENDURANCE WHA State Make and GOODYEAR YES Model ENDURANCE LHS YES State Capacity 60 GALLON YES, 24" YES YES State Capacity YES State amperage YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES 3000 160 Color Factory Standard State Color MICELLANEOUS EQUIPMENT Holland 5`n wheel Kompensator 70,000 pound carrying capacity mounting height 52" Merritt Dyna-Drom 302 headache rack with rear view Visibility (68x80x30) Options will include(2)grab handles louvered Window chain and boomer rack with locking cover full length Chain tray two (2) halogen work load lights Light Bar Electric Lights PSE MX 7000H (OR EQUIVELENT) Saddle Boxes Two MERRIT 463 (23 %" X 28 %" X 18") If space permits to meet wheelbase requirement Winch System Hydraulic, WildCat WC 65R or equivelent, rated for 65,000 pounds ADDITIONAL INFORMATION Equipment to be delivered with valid state inspection sticker Manufacture's standard warranty to be attached to bid Manufacture's optional warranty to be attached to bid (QUOTE PRICE, DO NOT ADD TO BID) Prior To Delivery, Vendor Will Service Unit In Accordance With Factory Recommendations. When Delivered, Unit Will Perform In An Acceptable Manner Without Further Adjustments or Modifications, Hydraulic Tanks/Reservoirs Are To Be Full. Manufacturer's Statement Of Origin, Sales Invoice, Signed Title Application, Odometer Statement, And Operator Manuals Will Accompany Each Unit On Delivery DELIVERY ADDRESS 4100 Columbus Trail, Fort Worth TX 76133 Estimated delivery time from APO State Make and Model State Make and Model State Make and Model State Price synthetic transmisson air supension control State Make and Holland Model FW70119241\11-00 24" State Make and will not work with Model winch See Attached ac as offered - ARW State Make and See Attached bid Model from American Truck State Price see attachmentt $171,171.92 GRAY State Make and HOLLAND YES Model KOMPENSATOR 54" State Make and *merritt Model BUILT BYTROXELL IN rack will not support winch set up. State Make and two factory mounted cab mount Model cab lights yes EQUIVALENT TULSA 65K WINCH yes yes yes State Price options attached lyes lyes lyes $178,000.00