HomeMy WebLinkAbout(0018) M&C 21-0032City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/12/21 M&C FILE NUMBER: M&C 21-0032
LOG NAME: 20TXDOT SIGNAL MAINT FY 21
SUBJECT
(ALL) Accept Funds Received from the Texas Department of Transportation, in the Amount of $369,235.32 for Fiscal Year 2021, in Accordance
with the Texas Department of Transportation Signal Maintenance Agreement for the Routine Operation and Maintenance of State -Owned Traffic
Signals and for the Non -Routine Repair of State -Owned Traffic Signals and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Accept funds from the Texas Department of Transportation, in the amount of $369,235.32, in accordance with the Texas Department of
Transportation Signal Maintenance Agreement (City Secretary Contract No. 44231) for routine operation and maintenance of state-owned
traffic signals; and
2. Adopt the attached appropriation ordinance to increase estimated receipts and appropriations in the Intergovernmental Contribution Fund in
the amount of $369,235.32, for the routine operation and maintenance of state-owned traffic signals within the Texas Department of
Transportation Signal Maintenance project (City Project No. 103018).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to appropriate funds and increase receipts for continued maintenance of the
Texas Department of Transportation (TXDOT) signals for Fiscal Year 2021 in the amount of $369,235.32 in accordance with the agreement
between TXDOT and the City of Fort Worth.
History: In 1987, the Texas Transportation Commission revised the State's policy that permitted the TXDOT district offices to establish a method to
reimburse cities with a population of over 50,000 for the installation, operation and maintenance of state-owned traffic signals.
On August 3, 1993, the City Council approved M&C C-13942 authorizing the execution of an agreement between TXDOT and the City of Fort
Worth (City Secretary Contract No. 19811) for TXDOT to pay a portion of the operation and maintenance costs of state-owned traffic signals within
the Fort Worth City limits. Since then, twelve (12) supplemental agreements have been executed to reflect additional traffic signal locations (City
Secretary Contract No. 37068).
On November 6, 2012, the City Council approved M&C C-25951 authorizing the execution of a new agreement consolidating the previous
supplemental agreements into one (City Secretary Contract No. 44231). On February 26, 2013, the first supplemental to the agreement (City
Secretary Contract No. 44231-S1) was executed to add six traffic signal locations and to revise the annual reimbursement amount to $208,392.00
On September 18, 2018, the City Council approved M&C G-19368 authorizing an appropriation ordinance for funds received from TXDOT in the
amount of $561,417.00 for Fiscal Years 2017, 2018 and 2019.
On May 16, 2019, City Secretary Contract No. 42231 supplemental two (2) increased the annual compensation amount to $369,235.32 and
added additional locations to the contract.
On August 13, 2019, the City Council approved M&C 19-0027 an appropriation ordinance for funds received from the Texas Department of
Transportation in the amount of $585,541.35 for fiscal years 2019 and 2020.
The agreement with TXDOT also allows for the City of Fort Worth to seek reimbursement for non -routine repairs made to damaged state-owned
traffic signals that result from crashes or acts of God. The amount reimbursed annually for non -routine repairs varies but are typically less than
$50,000.00. For Fiscal Year 2021, there is no request for additional appropriations for non -routine due to less than anticipated receipts in Fiscal
Year 2020 as a result of a decline in damage of state owned signals.
The Transportation and Public Works Department is responsible for the billing and collection of these funds.
A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Texas
Department of Transportation
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds
will be available in the current capital budget, as appropriated, in the Intergovernmental Contribution Fund for the TxDOT Signal Maintenance
project. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility of verifying the availability of
funds.
Submitted for City Manager's Office W. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Tanya Brooks 7861