HomeMy WebLinkAbout(0043) M&C 21-0013City of Fort Worth,
Mayor and
DATE: 01/12/21
Texas
Council Communication
LOG NAME: 13P HVAC PARTS MG
SUBJECT
M&C FILE NUMBER: M&C 21-0013
(ALL) Authorize an Agreement with Trane U.S. Inc. and Enviromatic Systems of Fort Worth, Inc., Using BuyBoard Cooperative Contract 631-20, for
the Purchase of HVAC Parts for City Departments in an Amount Up to $350,000.00 for the Initial Term and Authorize Three Annual Renewal
Options in an Amount up to $350,000.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Trane U.S. Inc and Enviromatic Systems of Fort Worth, Inc., using BuyBoard
Cooperative Contract 631-20, for the purchase of HVAC parts for City departments in an amount up to $350,000.00 for the initial term and
authorize three one-year renewal options in an amount up to $350,000.00.
DISCUSSION:
City Departments will use this Purchase Agreement to purchase heating, ventilation, and air conditioning (HVAC) parts from Trane U.S. Inc and
Enviromatic Systems of Fort Worth, Inc. using BuyBoard Cooperative Contract 631-20.
BuyBoard Contract
Equipment and Parts: 35% discount off list
Trane US, Inc.
631-20
price
Enviromatic Systems of Fort
BuyBoard Contract
Equipment and Parts: 40% - 55% discount off
Worth, Inc.
631-20
list price
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative Purchasing Agreement
satisfies any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard Contracts are competitively
bid to increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE - A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERM - This Agreement will commence upon City Council approval and end on November 30, 2021 to coincide with BuyBoard
contract dates.
RENEWAL OPTIONS - This Agreement may be renewed for up to three additional one-year terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term. Staff anticipates the cost for renewal years will be the same as for the first year.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and authorize an agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058