HomeMy WebLinkAbout(0088) M&C 21-0021City of Fort Worth, Texas
Mayor and Council Communication
DATE: 01/12/21 M&C FILE NUMBER: M&C 21-0021
LOG NAME: 202020 HOT IN PLACE RECYCLING IMPROVEMENT CHANGE ORDER 1
SUBJECT
(CD 5) Authorize Execution of Change Order No. 1 in the Amount of $298,324.16 to the City Secretary Contract No. 53129 with Cutler
Repaving, Inc. for 2020 Hot in Place Recycling Improvement — Ramey Avenue for a Revised Contract Amount of $1,501,194.30 and the
Addition of 30 Calendar Days to the Project Schedule
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 1, in the amount of $298,324.16, and the addition of 30 calendar
days to the project schedule to City Secretary Contract No. 53129 with Cutler Repaving, Inc., thereby increasing the contract amount to
$1,501,194.30 (City Project No. 102193).
DISCUSSION:
On October 29, 2019, by Mayor & Council Communication (M&C) 19-0274, the City Council authorized execution of a contract with Cutler
Repaving, Inc., in the amount of $1,202,870.14, for the 2020 Hot in Place Recycling and asphalt overlay improvement for Ramey Avenue
from Miller Avenue to East Loop 820. This contract also provides sidewalk/curb ramp installation and new pavement marking within the
limits of the project (City project No. 102193).
This Change Order No.1 will provide for an additional 12,715 square feet of 4-inch concrete sidewalk; 475 cubic yards of asphalt base
repair; 561 linear feet of butt milling; and some other minor items to the contract. During construction, it was determined that along the west
side of Ramey Avenue between Miller Avenue and Stalcup Road, that a section of sidewalk was missing and it would be advantageous to
complete the sidewalk corridor as part of this project. To keep the continuity of a safe pedestrian pathway, 12,715 square feet of additional
sidewalk is required. During construction, it was also determined that the existing base of Miller Avenue had more failures than estimated,
and more butt milling is required at intersections along Ramey Avenue. As a result, 475 cubic yards of additional base repair and 561 linear
feet of butt milling are proposed additions to the contract. It is also recommended to delete 515 linear feet of curb & gutter; 1,636 square
feet of sidewalk adjacent to curb; 5,580 square yards of hot in -place recycling and surface milling from the contract as these items are not
required to complete the project.
The staff has reviewed and verified the quantities for the additional work under this Change Order No. 1. Additionally, to complete this work,
staff recommends that the contract time be extended by 30 calendar days.
This change order will have no impact on the Transportation and Public Works annual operating budget.
M/WBE OFFICE — Cutler Repaving, Inc. agrees to maintain its initial MBE commitment of 15% that it made on the original contract and
extend and maintain that same MBE commitment of 15% to this first change order. Therefore Cutler Repaving, Inc. remains in compliance
with the City's BIDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form
executed by an authorized representative of its company.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital
Projects Fund for the 2020 HIR Improvement project to support the approval of the above recommendation and execution of the Change Order and
contract extension. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Jeffrey Perrigo 8117